eNETEmployer Help Menu Click here to navigate back to the Home menu of the Help Assistant. Click here to view an indexed listing of the help program. Click here to view a series of basic and complex program tasks. Click here to view a list of useful Payroll and HR websites and resource tools. Click here to access a search function to find words and terms in eNETEmployer help. Click here to view detailed descriptions of the various icons, buttons, and controls in eNETEmployer.

Quick Start Guide Progress:
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Step 2: Enter Your Company Details

eNETEmployer needs to know some details about your company in order to operate. These include such items as your business name and address, and your contact/admin persons. Use the instructions below to learn how to set up your company details.



2a - Sign in to the program:

  1. Sign In to the eNETEmployer website using the credentials that were provided to you when you signed up for the service.
    eNETEmployer Sign In Screen
    Fig. 01: The Sign In screen with completed credentials.
  2. When the Welcome screen appears, choose the Employer icon to load the service.
    Fig. 02: The Employer icon appears on the left side of the screen
    Fig. 02: The Employer icon appears on the left side of the screen.

You are now presented with the Password screen where you must define a new password.



2B - Define a secure password for your user account:

For security purposes, the program requires that you enter a new password that is different than the default one that was provided to you when your company was setup in the program.

  1. With the Password page open on the screen, double-click on the first row in the table to activate Edit Mode for the cells. Note: If the Password page is not visible, click on the User Account menu (located immediately to the right of the Navigation Menu near the top of the screen), and then select the Password menu command.
  2. Fill in each cell with your pertinent company data. Note: Some cells are uneditable and cannot be changed.
    Password Help page...    Select this button to view detailed help for this program screen.

    Example: In our example below, the various Password cells will require us to define a password that will offer a suitable level of security.
    Fig. 03: The Password screen completed
    Fig. 03: The Password screen completed.
  3. Once your password is complete, select the Save button (the check mark icon located at the left side of the row). This accepts the changes and the Edit Mode icons are removed to indicate that the entire row has been saved.

This completes the password information for the payroll. You are now ready to setup your payroll's user options.



2C - Define Your User Options:

  1. Click on the User Account menu (located immediately to the right of the Navigation Menu near the top of the screen). This displays a drop down menu with several options.
    Fig. 04: The User Account drop down menu
    Fig. 04: The User Account drop down menu.
  2. Choose the Options command to open the Options screen. This screen is used to define settings that will affect the current user's interaction with the program. This includes such items as the user's preferred language, the preferred method of selecting and editing rows, and more. It also allows you to control the email address that will be used for email notifications if the user requests this feature. Options Help page...
    Example: In our example below, we have defined a number of typical settings.
    Fig. 05: The completed Options screen
    Fig. 05: A completed Options screen.
  3. Once your data is complete, select the Save button. This accepts the changes and the Edit Mode icons are removed to indicate that the entire row has been stored. This completes the employer options for a basic payroll setup Note: There are a number of other menus and options in this tab, but they are not pertinent to a basic payroll setup. Use the Online Help system to learn more about these additional options at your leisure.

This completes the options for the payroll. You are now ready to setup your payroll's name and address information.



2D - Define Your Company's Name and Address Information:

  1. Choose the Company - Name & Address menu command to open the employer Name and Address screen. This screen is used to define information about the company who is subscribed to the eNETEmployer service. Some of the information is initially populated using the information provided when your company signed up for the service. The remaining cells may be modified as required. Name & Address Help page...
  2. Edit the various cells as they relate to your payroll.
  3. Example: In our example below, we have entered our sample company's mailing address and telephone details.
    Fig. 06: The Name & Address screen with completed sample data
    Fig. 06: The Name & Address screen with completed sample data.
  4. Save the row information to continue.

This completes the name and address information for the payroll. You are now ready to setup your payroll's contact information.



2E - Define Your Company's Contact Information:

  1. Choose the Company - Contacts menu command to open the employer Contacts screen. This screen is used to define personnel in your organization who may be contacted if we have any questions or concerns regarding your payroll. These include people in your organization who may be contacted if Canadian Payroll Systems has any questions or concerns regarding your company as it relates to your use of the eNETEmployer service. Contacts Help page...
  2. Edit the various cells as they relate to your payroll.
  3. Example: In our example below, we have assigned our Administrator to be our payroll contact person.
    Fig. 07: The Company Contacts screen with completed sample data
    Fig. 07: The Company Contacts screen with completed sample data.
  4. Save the row information to continue.

This completes the contact information for the payroll. You are now ready to setup your payroll's location information (Optional).



2F - Define Your Company's Location Information (OPTIONAL):

The following step is optional - This step is not required to perform the payroll procedure. If your company has more than one physical location, you can use this page to define its information. Location details can be used to group employees for administrative and reporting purposes. For example, if you have two locations entitled "Main Branch" and "Downtown Branch", you can use the Reports screen to generate various documents that report on each specific location. Location information is also used in eNETEmployer's HR service when you want to apply Human Resource features to your business.

If you do not wish to enter location information, please skip forward to Step 2G below.
  1. Choose the Company - Locations menu command to open the Locations screen. This screen can be used to define different physical and geographical locations of a company. Once you designate one or more locations in eNETEmployer, you can group employees into each division for administrative, reporting and HR purposes. Location Help page...
  2. Select the New button to insert a new location row in the table.
  3. Edit the various cells for each location as they relate to your company.
  4. If your company has more than one location, repeat the preceding step as needed.
  5. Example: In our example below, our company operates out of two physical locations.
    Fig. 08: The Locations screen with two sample locations
    Fig. 08: The Locations screen with two locations defined.
  6. Save each row's information to continue.

This completes the location information for the payroll. You are now ready to setup your division information (optional).



2G - Define Your Company's Division Information:

The following step is optional - This step is not required to perform the payroll procedure. If your company is made up of more than one distinct operating part (sometimes referred to as a Business Division), you can use this screen to define its structure. Once you designate one or more divisions in eNETEmployer, you can group employees into each division for administrative and reporting purposes. For example, if you have designated two company divisions entitled "Business" and "R&D", you can use the Reports screen to generate various documents that report on each specific division.

If you do not wish to enter division information, please skip forward to Step 2H below.
  1. Choose the Company - Divisions menu command to open the Divisions screen. This screen can be used to define different sections of a company that has more than one distinct operating part (commonly referred to as a Business Division). Once you designate one or more divisions in eNETEmployer, you can group employees into each division for administrative and reporting purposes. Divisions Help page...
  2. Select the New button to insert a new division row in the table.
  3. Edit the various cells for each division as they relate to your company.
  4. If your company has more than one division, repeat the preceding two steps as needed.
    Example: In our example below, our company has two distinct operating divisions.
    Fig. 09: The Divisions screen with two divisions defined
    Fig. 09: The Divisions screen with two divisions defined.
  5. Save each row's information to continue.

This completes the division information for the payroll. You are now ready to setup your payroll information.



2H - Define Your Company's Payroll Information:

  1. Choose the Payroll - Setup Payroll menu command. This displays the Setup Payroll screen along with an initial payroll inserted into the first row of the table. This screen is used to control basic aspects of the payroll such as its name, status and whether it is applicable for calculating and reporting. It also allows you to define an email address for the payroll's representative at your organization. Setup Payroll Help page...
  2. Use the various cells to enter the data for your company payroll.
  3. Example: In the example below, our payroll is enabled for use and reporting will be available later on during the payroll cycle.
    Fig. 10 The completed Setup Payroll screen
    Fig. 10 The completed Setup Payroll screen.
  4. Save the row information to continue.

This completes the payroll information. You are now ready to setup your payroll's custom status information (Optional).



2I - Define Your Company's Custom Status Information:

The following step is optional - This step is not required to perform the payroll procedure. It can be used to create custom employee Status indicators, over and above eNETEmployer's pre-defined Statuses. A custom status is useful in cases where the program's pre-defined status name does not adequately represent the employee's current state of employment. For example, if two employees are set to "On Leave" status for different reasons, you can create a custom status for each individual reason (e.g. Military Leave, Parental Leave, Personal Emergency Leave, Family Medical Leave).

If you do not wish to enter custom status information, please skip forward to Step 2J below.
  1. Choose the Company - Payroll Define Status menu command to open the Payroll Define Status screen. This screen can be used to create custom employee Status indicators, over and above eNETEmployer's pre-defined Statuses. Payroll Define Status Help page...
  2. Use the drop down list beside the New button to choose a pre-defined Status indicator on which the new custom status will be based, and then select the New button to insert a new custom status row in the table.
  3. Edit the various cells for the custom status as they relate to your company.
  4. If your company has more than one custom status indicator, repeat the preceding two steps as needed.
    Example: In the example below, we have created a custom status entitled Maternity Leave. If an employee is assigned this custom status, they will be treated with the same settings that are applied to employees who use the pre-set "On Leave" status. Please refer to the Pay Parameters help page for more information on pre-set employee status indicators.
    Fig. 11: The Payroll Define Status screen with sample Maternity status defined
    Fig. 08: The Locations screen with two locations defined.
  5. Save each row's information to continue.

This completes the custom status information for the payroll. You are now ready to setup your calculation information.



2J - Define Your Company's Payroll Calculation Information:

  1. Choose the Payroll - Calculations menu command. This displays the Calculations screen along with an initial payroll inserted into the first row of the table.
    This screen allows you to define the required settings for performing calculations for the current payroll. The table displays a historical list of previous calculations including pertinent data such as the pay type along with the pay run's start and end dates. Calculations Help page...
  2. Edit the various cells as they relate to your payroll.

    Example: In the example below, the new payroll is indicated by a Pay Period of 0 (zero) and a June 1 Start Date. In a live payroll situation, you would need to edit the various date-related cells to reflect the actual dates on which you are creating your payroll.

    Status Period Sequence Pay Type Reversal Payroll Start Date End Date Pay Date
    New 0 1 Normal <none> Jun/01/2015 Jun/14/2015 Jun/14/2015
    Fig. 12 The completed payroll Calculations screen
    Fig. 10 The completed payroll Calculations screen.
  3. Save the row information to continue.


Step 2 is Complete!

This completes the basic company and employer-related settings and the initial payroll setup for this Quick Start Guide. There are other menus and options in the Employer tab, but they are not pertinent to this basic lesson. To view detailed descriptions of these and other topics, you can open the Online Help by pressing <F1> on any program screen, then browse the various topics using the Help Index at the top. You can also view video tutorials of these functions by visiting our YouTube channel at www.youtube.com/c/Canpay-payroll-services.

You are now ready to move to the next step:

Step 3: Setup Your Payroll Details


Quick Start Guide Progress:
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