eNETEmployer Help Menu Click here to navigate back to the Home menu of the Help Assistant. Click here to view an indexed listing of the help program. Click here to view a series of basic and complex program tasks. Click here to view a list of useful Payroll and HR websites and resource tools. Click here to access a search function to find words and terms in eNETEmployer help. Click here to view detailed descriptions of the various icons, buttons, and controls in eNETEmployer.

Quick Start Guide Progress:
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Step 4: Enter Your Employees and Their Individual Payroll Details

eNETEmployer requires a number of details about each employee that you wish to add to the payroll. This includes such items as their address, bank accounts, tax information, earnings, year-to-date values and more. Use the instructions below to learn how to set up your employee details.


4A - Sign In and Open the Payroll Service:

  1. Sign in to eNETEmployer and choose the Payroll service icon from the Welcome screen.
    Fig. 01: Choose eNETmployer's Payroll service icon to begin
    Fig. 01: Choose eNETEmployer's "Payroll" service icon to begin.


4B - Add Employees Along With Their Personal Information:

  1. When the Payroll screen appears, choose the Employee - Setup Employee menu command. This opens the Setup Employee screen that is used to define the detailed payroll, tax, payment and all other settings required for each employee in the payroll. You can use the various features to add and define settings for new employees or to review or change settings for existing employees.
    Setup Employee Help page... Select this button to view detailed help for this program screen.
    Fig. 02: The Setup Employee screen with no employees entered
    Fig. 02: The Setup Employee screen with no employees entered.

    Adding New Employees - There are two methods you can use to add new employees to your payroll:

    • Manually: This method involves adding a blank employee row and then completing the details for each option as needed. Once you have finished adding your employees, you will continue entering their required information using each successive command under the Employee Menu.

    • Employee Template: This method involves using a pre-defined "Template" that contains multiple settings that are applied to a new employee in a single step. If you are working through this Quick Start Guide in a logical manner, you may have already created your employee template earlier in Step 3O - Define Employee Templates. Choose the preceding link if you have not yet completed this step but wish to add employees using an employee template. Once you have finished adding your employees, you will continue entering their required information using each successive command under the Employee menu.

  2. Example: In Fig. 04 below, we have added 5 employees to the payroll.

    Show Me How using the Manual method...        Show Me How using the Employee Template method...
    Fig. 04: The Setup Employee screen with 5 employees defined
    Fig. 04: The Setup Employee screen with 5 employees defined.

This completes the initial setup information for each employee in the payroll. You must now continue by defining each person's address information.



4C - Define an Employee's Address:

  1. Choose the Employee - Employee Address menu command. This opens the Employee Address screen. This screen is used to define the address settings for each employee in the payroll. You can use the various features to add and define settings for new employees or to review or change settings for existing employees. Employee Address Help page...
  2. Edit the various cells as they relate to the employees in your payroll.
    Example: In Fig. 08 below, we have entered the address information for five sample employees.

    Show Me How...
    Fig. 08: Address information completed for 5 sample employees
    Fig. 08: The address information completed for 5 sample employees.

  3. Customized Views

    Because all of our employees reside in Canada, you will notice that one of the columns in the table is redundant (Zip Code). You can remove this column from view easily by using the Customized Views feature. This powerful feature allows you to organize and save a custom set of columns and viewing preferences. The resulting set of custom columns and viewing preferences are known collectively as a "View". Customizing the column page view to meet your company's specific requirements is very useful in that it removes redundant data columns and presents you with only those pertain to your payroll structure.

    Example:
    In Fig. 09 below, we have used the Customize Views feature to remove the redundant Zip Code column.

    Show Me How...

    Fig. 09: The Zip Code column is removed using the Customized Views feature.
    Fig. 09: The Zip Code column is removed using the Customized Views feature.

    This completes the address information for the employees. You are now ready to setup each employee's status settings in the payroll.

     


4D - Define an Employee's Payroll Status:

  1. Choose the Employee - Status Parameters menu command. This opens the Status Parameters screen. This screen is used to define settings that relate to each employees status in the payroll. You can use the various features to add and define settings for new employees or to review or change settings for existing employees. Status Parameters Help Screen...
  2. Edit the various cells as they relate to the employees in your payroll.
    Example: In Fig. 10 below, we have defined the payroll status information for our five sample employees.

    Show Me How...
    Fig. 09: The payroll Status Parameters completed for each employee
    Fig. 10: The payroll Status Parameters completed for each employee.
  3. This completes the payroll status information for the employees. You are now ready to setup each employee's payment settings.

     


4E - Define an Employee's Payment Information:

  1. Choose the Employee - Pay Parameters menu command. This opens the Pay Parameters screen. This screen is used to define settings that relate to how employee payments are allocated within the payroll and any bank accounts that the employee will use for EFT purposes. You can use the various features to add and define settings for new employees or to review or change settings for existing employees. Pay Parameters Help Screen...
  2. Choose the Employee - Status Parameters menu command. This opens the Status Parameters screen. This screen is used to define settings that relate to each employees status in the payroll. You can use the various features to add and define settings for new employees or to review or change settings for existing employees. Status Parameters Help Screen...
  3. Edit the various cells as they relate to the employees in your payroll.
    Example: In Fig. 11 below, we have defined the payment information for our five sample employees.

    Show Me How...
    Fig. 11: The Pay Parameters completed for each employee
    Fig. 11: The Pay Parameters completed for each employee.
  4. This completes the payment information for the employees. You are now ready to setup each employee's tax settings.

     


4F - Define an Employee's Tax Information:

  1. Choose the Employee - Tax Parameters menu command. This opens the Tax Parameters screen. This screen is used to define the detailed tax settings required for each employee in the payroll. You can use the various features to add and define settings for new employees or to review or change settings for existing employees. Tax Parameters Help Screen...
  2. Edit the various cells as they relate to the employees in your payroll.
    Example: In Fig. 12 below, we have defined the tax information for our five sample employees.

    Show Me How...
    Fig. 12: The Tax Parameters screen completed for 5 employees
    Fig. 12: The Tax Parameters screen completed for 5 employees.
  3. This completes the tax information for the employees. You are now ready to setup each employee's bank account settings.

     


4G - Define an Employee's Bank Account Information:

  1. Choose the Employee - Bank Accounts menu command. This opens the Bank Accounts screen. This screen is used to review or edit bank account information for each employee if you are using the Electronic Funds Transfer (EFT) feature to pay employees. An employee must have at least one bank account enabled in order to be paid using the EFT feature (employees can have EFT funds distributed to up to three bank accounts). Bank Accounts Help Screen...
  2. Edit the various cells as they relate to the employees bank accounts in your payroll.
  3. If a given employee requires more than one bank or financial institution, you can select the Expand Row icon (the right-facing triangle located at the beginning of the row) to reveal additional sub rows that can be edited as needed.
    Example: In Fig. 13 below, we have defined the bank information for our five sample employees.

    Show Me How...
    Fig. 13: The Bank Accounts screen with expanded row and two defined banks for employee number 001
    Fig. 13: The Bank Accounts screen with expanded row and two defined banks for employee number 001.
  4. This completes the bank account information for the employees. You are now ready to setup each employee's bank account settings.

     


4H - Assign Earnings to an Employee:

  1. Choose the Employee - Earning Items menu command. This open the Earning Items screen. This screen is used to assign and control the earnings for each employee in the payroll (earnings can be defined as the items/records that control the wages for each employee). Earnings that appear on this screen will have been originally created and defined in the Earnings screen (accessible via Current Payroll - Earnings command). Earning Items Help Screen...
  2. Using the Add Earnings button, assign the applicable earnings to each employee and edit the various Rate and Amount cells as needed.
    Example: In Fig. 18 below, we have assigned a series of Hourly and Salary earnings to each of our five sample employees. We have also set the rates accordingly.

    Show Me How using the Manual method...        Show Me How using the Employee Template method...
    Fig. 17: The Earning rates defined for two Salary-based employees
    Fig. 18: The Earning rates defined for five employees (three Hourly and two Salary)

This completes the earning items for the employees. You are now ready to review each employee's deductions and benefits.

 


4I - Assign Deductions and Benefits to an Employee:

  1. Choose the Employee - Ded&Ben Items menu command. This opens the Deduction & Benefit Items screen. This screen is used to assign non-statutory Deductions (and their related Benefit items when applicable) to the various employees in the payroll. You can use the various features to add and define items for new employees or to review or change certain settings for existing employees. Deduction & Benefit Items Help Screen...
  2. Using the Add Ded&Ben button, assign the applicable deductions and/or benefits to each employee and edit the various cells as needed.
    Example: In Fig. 21 below, we have assigned a series of Deductions and Benefits to each of our five sample employees.

    Show Me How using the Manual method...        Show Me How using the Employee Template method...
    Fig. 21: One deduction and one benefit assigned to each employee
    Fig. 21: One deduction and one benefit assigned to each employee.

This completes the deduction and benefit items for the employees. You are now ready to review each employee's accumulators.

 


4J - Assign Accumulators to an Employee:

  1. Choose the Employee - Accumulator Items menu command. This opens the Accumulator Items screen. This screen allows you to assign "accumulators" to the various employees in the payroll (Accumulators are the items that are used to collect or build up amounts that will be used in various payroll calculations). You can use the various features to add and define settings for new employees or to review or change settings for existing employees. Accumulator Items Help Screen...
  2. Using the Add Accumulator button, assign the applicable accumulators to each employee and edit the various cells as needed.
    Example: In Fig. 24 below, we have assigned a series of Deductions and Benefits to each of our five sample employees.

    Show Me How using the Manual method...        Show Me How using the Employee Template method...
    Fig. 19: Accumulators are calculated based on their associated functions.
    Fig. 24: A Vacation Pay accumulator assigned to each employee.

This completes the accumulator items for the employees. You are now ready to define each employee's year-to-date earnings, if necessary.

 


4K - Define an Employee's Year-to-Date Earning Information (OPTIONAL):

Depending on your payroll scenario, the following step may be optional:
  1. Choose the Employee - Y.T.D. Earning Items menu command. This open the Y.T.D. Earning Items screen. This screen is used to view, or to modify if necessary, year-to-date earning values for your employees. All payroll earnings accrue YTD values over the year and the resulting values are displayed in this screen. Y.T.D. Earning Items Help Screen...
  2. Edit the various cells as needed to define the correct year-to-date information.
    Example: In Fig. 25 below, we have edited the year-to-date earning values for each of our five sample employees to reflect their payroll that has begun part-way through January (i.e. they have already been paid for one complete pay period).

    Show Me How...
    Fig. 25: Year-to-Date earning values adjusted for 5 sample employees.
    Fig. 25: Year-to-Date earning values adjusted for 5 sample employees.

This completes the YTD earning values for the employees. You are now ready to review or edit each employee's deduction and benefit values, if necessary.

 


4L - Define an Employee's Year-to-Date Deduction & Benefit Information (OPTIONAL):

Depending on your payroll scenario, the following step may be optional:
  1. Choose the Employee - Y.T.D. Deduction & Benefit Items menu command. This open the Y.T.D. Deduction & Benefit Items screen. This screen is used to view, or to modify if necessary, year-to-date deduction and benefit values for your employees. These two items accrue YTD values over the year and the resulting values are displayed in this screen. Y.T.D. Deduction & Benefit Items Help Screen...
  2. Edit the various cells as needed to define the correct year-to-date information.
    Example: In Fig. 26 below, we have edited the year-to-date values for each of our five sample employees to reflect their payroll that has begun part-way through January.

    Show Me How...
    Fig. 26: Year-to-Date deduction and benefit values adjusted for 5 sample employees.
    Fig. 26: Year-to-Date deduction and benefit values adjusted for 5 sample employees.

This completes the YTD deduction and benefit values for the employees. You are now ready to review or edit each employee's YTD accumulators, if necessary.

 


4M - Define an Employee's Year-to-Date Accumulator Information (OPTIONAL):

Depending on your payroll scenario, the following step may be optional:
  1. Choose the Employee - Y.T.D. Accumulator Items menu command. This open the Y.T.D. Accumulator Items screen. This screen is used to view, or to modify if necessary, year-to-date earning values for your employees. All payroll accumulators accrue YTD values over the year and the resulting values are displayed in this screen. Y.T.D. Accumulator Items Help Screen...
  2. Edit the various cells as needed to define the correct year-to-date information.
    Example: In Fig. 27 below, we have edited the year-to-date accumulator values for each of our five sample employees to reflect their payroll that has begun part-way through January.

    Show Me How...
    Fig. 27: Year-to-Date accumulator values adjusted for 5 sample employees.
    Fig. 27: Year-to-Date accumulator values adjusted for 5 sample employees.

This completes the YTD accumulator values for the employees.

 


Step 4 is Complete!

This completes the employee-related settings for this Quick Start Guide. To view detailed descriptions of these and other topics, simply open the Online Help by pressing <F1> on any program screen, then browse the various topics using the Help Index at the top. You can also view video tutorials of these functions by visiting our YouTube channel at www.youtube.com/c/Canpay-payroll-services.

You are now ready to move to the next step:

Step 5: Enter Employee Hours and Process Your Payroll


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