This screen allows you to enter and modify the settings that are required to perform the year end process. At the end of each calendar year, employers must complete and issue the appropriate form(s) (e.g., T4, T4A, RL-1) to every employee, retiree, officer or other individual to whom they paid remuneration during the year. Employers must also submit copies of the forms (whether via printed or magnetic media), as well as the matching summary, to the Canada Revenue Agency (CRA). Employers must also file T4 and T4A information returns (slips and related summaries) by the last day of February each year.
eNETEmployer assists in this process by providing a facility to create the printed reports and also the electronic files that contains the relevant year-end data.
To use the CRA's Internet Filing Transfer (XML) service, your company must meet several requirements:
The following buttons appear on all program screens - click a button to view its help description. Note: If a button's text appears in a Grey color, the command is not applicable to the current page or its function has already been applied.
New - This button inserts a new Year-End row so you can manually enter the details. Once a row is inserted, this button will be greyed.
The following section displays help for the various cells and columns shown in the main table on this screen. If you see a help description here that does not appear on your screen, you can add the additional item to your view by using the "Customize View" button located in the button bar above the main table. Please view the Customize View help page for more help on this feature.
Use this cell to enter additional address information, over and above the information shown in the Transmitter Address cell, that may be useful. This could include complete delivery designations or multi-unit indicators such as STE 208 (Suite 208), APT 33 (Apartment 33), etc., when applicable.
Use this cell to enter an email address of a representative from the transmitting company. The transmitter representative may be contacted if Canadian Payroll Systems has any questions or concerns regarding the transmitted file.
Valid email addresses, such as firstname.lastname@example.org are made up of the name, followed by the @ symbol, followed by a domain. The domain part is not case-sensitive, but the name portion may be, depending on the persons email server settings. Underscores and hyphens are permitted, but other special characters (e.g. #, $, !, quotes and spaces) are not.
Use this cell to view or edit the contact person's name. Initially, this cell is populated with the names found in the Payroll Contacts screen's Given Name and Surname fields, however, you can change it as needed.
Use this cell to specify the contact person's phone number. The format of the phone number is "+Country Code (Area Code) Phone Number +Extension". For example, if Joe Smith lives in Winnipeg, MB and his phone number includes an extension of 300, you would enter: 1 204 555-5555 +300.
Use this cell to specify the contact person's preferred language of communication when they exchange information with Canada Revenue Agency (CRA). Currently, eNETEmployer supports Canada's two official languages: English and French. Refer to the Options help page for more information on this feature.
Use this cell to enter the Social Insurance Number for Proprietor number 1 (or principal owner number 1.) if the employer is either a Canadian-controlled private corporation or unincorporated.
Use this cell to enter the Social Insurance Number for Proprietor number 2 (or principal owner number 2.) if the employer is either a Canadian-controlled private corporation or unincorporated.
Use this cell to enter the company's 7-digit registered pension plan number for RPP number 1 (if applicable). This number is issued to businesses by the CRA.
Use this cell to enter the company's 7-digit registered pension plan number for RPP number 2 (if applicable). This number is issued to businesses by the CRA.
Use this cell to enter the company's 7-digit registered pension plan number for RPP number 3 (if applicable). This number is issued to businesses by the CRA.
Use this cell to enter the company's Relevé 1 NEQ Number (Quebec Enterprise Number), if applicable. This numerical identifier is assigned to businesses when they register with the Registraire des entreprises.
Use this cell to enter the company's Identification Number. This 10-digit numerical identifier is assigned to businesses when they register with Revenu Québec.
Use this cell to enter your company's magnetic media Transmitter Number as assigned by Revenu Quebec.
Use this cell to enter the physical address (where applicable) of the transmitting business. The address can be entered as one entity (e.g. 698 South Street or Suite 3 - 600 South Street).
Use this cell to enter the city in which the transmitting company is located.
Use this cell to specify the city in which the transmitting company is located. The program currently supports either Canada or the United States. Note: If you choose a province option from the Transmitter Province/State cell, the Country setting will automatically be set to Canada. Similarly, choosing one of the 50 U.S. states will automatically set the Country option to United States.
Use this cell to enter the name of the transmitter. The transmitter can be a person or the name of company that is transmitting the year end information to the CRA.
Use this cell to enter an additional name or further information about the transmitter. For example, "Payroll Administrator", or "A division of XYZ company".
Use this cell to enter your company's magnetic media transmitter number as assigned by the CRA. The transmitter number consists of 8 alphanumeric characters beginning with a two-letter prefix (e.g. MM123456). If you are filing your T4s for the first time with the CRA and do not yet have a transmitter number, you can enter MM000000 into this cell. When the CRA receives your first T4 transmission, they will issue you a new transmitter number. Once you've received the new number, return to this screen and replace the MM000000 number with your newly assigned transmitter number.
Use this cell to enter the postal code of the transmitter.
Use this cell to specify the report types that are being submitted to the CRA. The options are:
Use this cell to enter the province (or state) in which the transmitter is located.
Use this cell to enter the Zip Code of the transmitter.