eNETInbox - Administrator Help Page

Use this page to learn about the various features in eNETInbox. Note: This instructions on this help page are for administrator accounts. If you are a staff member with employee-only privileges, please click here.

Refresh

Refresh - Use this button to reload the web page. Choosing this option will discard any unsaved changes and will reload the page using the most recent information that was saved in the database.

Delete

Delete - Use this button to remove any row(s) that are highlighted. When you select the button, you are prompted to make sure you want to delete the items (as the action cannot be undone).

Options

Options - This button can be used to define options that will affect the current user's account. This includes email notifications, theme display, password reset and more. Note: Administrators have additional options that affect all employee accounts.

User Name - This text label displays your user name (i.e. the administrator who is currently logged in). It typically consists of a specified name followed by the company name (and separated by an @ sign).
Email Notifications - Check this box to allow email messages for your account. Email notices can notify users of certain events such as password reset requests and new document upload to the Bulletin Board.
Email - Use this cell to view or edit the email address associated with your administrator account.
Theme - Use the options from this drop down list to choose from a variety of design themes that you can apply to suit your working style and environment. Use a new theme to adjust your display for varying lighting conditions in your office, or to simply set the mood.
Logo - Check this box if you wish to designate a customized logo that will appear at the top of each employee pay statement.
- Choose Logo - Choosing this button allows you to specify the image file that will be used as the custom logo. Most common image file types are supported, including; .jpg, .gif, .png., and bmp. When this button is selected, the Open dialog box will appear so that you can choose the file that is to be imported. Once you have chosen a file, a thumbnail image of the file will appear below the button, along with the name of the file and its file size. Once the thumbnail appears, you can remove it by choosing the Red X that is located to the right of the row.
- Upload - Choose this button to upload the selected logo image to eNETInbox. The logo will appear at the top left of the screen and all subsequent reports will display this logo at the top of their respective pages.
- Cancel - Choose this button to abort the logo upload procedure.
Reset Password - Choose this button if you wish to reset your login password. Show Me...
When the button is selected, three editable fields appear so that you can define the necessary password information:
- Current Password - Use this cell to enter the current user's existing password. This cell is provided so that employees (i.e. non-administrative users) can reset their password without having to involve an administrator The current password is required in order to ensure that the person making the password change has the necessary validation - if the user does not know their current password, then they are not allowed to change it to a new one. This security measure prevents unauthorized users from changing another user's password without their knowledge. For additional security, this cell will appear with no characters regardless if the password has been defined previously.
- New Password - Use this cell to enter a new password for the current user. This action may be necessary if the user has forgotten or lost their original password. For discretionary purposes, the password will not be displayed in the cell while is being edited. Instead, an asterisk (*) will be displayed for each character entered. A password strength meter will appear while editing this field so that you have immediate feedback on the validity and strength of the password while it is being typed. If the password meter indicates Weak, the password will be rejected and you will see a Red notification bar at the top of the screen when you attempt to save the changes. If this occurs, please use a combination of alphanumeric characters until a Good or Strong designation appears in the meter. Passwords must be at least 6 characters in length. Note: This cell works in conjunction with the Confirm Password cell in that you must enter the identical password in both of the cells. If the password is not identical in these two cells, the password will be rejected and you will see a Red notification bar at the top of the screen when you attempt to save the changes.
- Confirm Password - Use this cell to re-enter/confirm the password that you entered in the New Password field. This second step is useful to ensure that the new password is being entered exactly as desired (to avoid user lockout). As a security measure, this cell will show as blank regardless if the password has been defined previously.

Close - Choose this button to close the Options window.
Save - Choose this button to save your changes.

Bulletin Board

This button allows you to work with the program's Bulletin Board feature. The Bulletin Board allows your company to share important documents with all staff. The list of options are as follows:

Upload - Choose this button to upload a document or file to the Bulletin Board. When this button is selected, the File Upload dialog box will appear so that you can choose the file to be added. You can then use the dialog box's Open button to complete the upload procedure. Once uploaded, the name of the file will appear in the table, along with the date and time it was uploaded.

Files of any type may be uploaded including PDFs, word processing documents, spreadsheets and images.
You can store up to a maximum of 5 documents, with a maximum size of 10MB per document.

The table in the center of the window display the names of each file that currently resides in the Bulletin Board. To select a file for viewing or removal, simply click on its name.

Open - Choose this button to view the currently selected file. Depending on your browser settings, the resulting file file will either be stored in your Downloads folder or you may be presented with a dialog box that will prompt you where to save the file before viewing.
Remove - Choose this button to delete the document from the Bulletin Board.
Close - Choose this button to close the Bulletin Board window.

Employer

Employer - Select this button to open the eNETEmployer program. Administrators are provided with all of the options and modules that are available for their user account. Choosing this option is equivalent to logging into the eNETEmployer program.

Admin Tools

Use this button to gain access to a number of administrative tools that can enhance your work with eNETInbox. When the button is selected, a section of the screen is expanded so that you can work with the additional features.

Upload User Inbox File - Use the buttons in this section to manually upload a file to eNETInbox. This can be a file that contains report data of different varieties, provided it conforms to eNETInbox's pre-defined format. Note: GrandMaster software users will not use this feature since the Upload procedure is already built-in to their respective software titles.

Choose File - Choosing this button allows you to specify the image file that will be used as the custom logo. When this button is selected, the Open dialog box will appear so that you can choose the file to be imported. Once you have chosen a file, its name and size will appear for your review before proceeding with the upload procedure. If you do not wish to upload the file, you can remove it by choosing the Red X that is located to the right of the row.
Upload - Choose this button to upload the selected file to eNETInbox. The screen will refresh and you will be presented with the data that was contained in the uploaded file.
Cancel - Choose this button to abort the upload procedure.

Export - Use the icons in this section to export your table data to a number of popular file formats. This can be useful if you wish to print the data for a large number of rows, or if you wish to further manipulate the data for reporting purposes. Choose the desired icon (Excel Spreadsheet, Adobe PDF or Comma-Delimited CSV) to export the data and create the corresponding file type. Depending on your browser settings, the resulting file will either be stored in your Downloads folder or you may be presented with a dialog box that will prompt you where to save the file before viewing.

<User> Options

Available by right-clicking on any row in the table, this window is used by an Administrator to control options for the selected employee. This includes email notifications, theme display, password reset and more. Note: As mentioned above, this window is accessed by right-clicking your mouse on the highlighted row and choosing the User Options command from the popup menu.

User Name - This text label displays the User Name for the selected employee.
Full Name - Use this field to edit the the name of the selected employee. This is useful when you encounter name mismatches during the Upload to eNETEmployer process from GrandMaster payroll software. If GrandMaster encounters mmismatched employee name during the upload procedure, the process will still proceed (but then you can use this field to edit the mismatched employee's name so that they will match the uploaded name).
Enable - This check box allows you to control whether the employee account can be accessed. For example, if an employee has been terminated and enough time has passed for them to retrieve their T4 and historical pay statements, you may wish to deactivate their account by removing the check from the box. This will prevent the former employee from logging into the account where they can view Bulletin Board information that is intended for active employees.
Require Change Password - Check this box if you wish to force the employee to change their password the next time they log into eNETInbox.
Email Notifications - Check this box to allow email messages for the current employee. Email notices can notify employees of certain events such as password reset requests and new document uploads to their mailbox or to the Bulletin Board.
Email - Use this cell to view or edit the email address associated with the selected employee's eNETInbox account. This email address works in conjunction with the Email Notifications feature only (see above) and the email address may be different than the one found in the employee's profile in the GrandMaster Suite payroll software program (the latter email address is used to send email pay statements directly from the GrandMaster Suite payroll software program).
Reset Password - Choose this button if you wish to reset the login password for the selected employee. This action may be necessary if the employee has forgotten or lost their original password. Show Me...
When the button is selected, three editable fields appear so that you can define the necessary password information:
- Password - Use this cell to enter a new password for the current user. For discretionary purposes, the password will not be displayed in the cell while is being edited. Instead, an asterisk (*) will be displayed for each character entered. A password strength meter will appear while editing this field so that you have immediate feedback on the validity and strength of the password while it is being typed. If the password meter indicates Weak, the password will be rejected and you will see a Red notification bar at the top of the screen when you attempt to save the changes. If this occurs, please use a combination of alphanumeric characters until a Good or Strong designation appears in the meter. Passwords must be at least 6 characters in length. Note: This cell works in conjunction with the Confirm Password cell in that you must enter the identical password in both of the cells. If the password is not identical in these two cells, the password will be rejected and you will see a Red notification bar at the top of the screen when you attempt to save the changes.
- Confirm Password - Use this cell to re-enter/confirm the password that you entered in the Password field. This second step is useful to ensure that the new password is being entered exactly as desired (to avoid user lockout). As a security measure, this cell will show as blank regardless if the password has been defined previously.

Close - Choose this button to close the User Options window.
Save - Choose this button to save your changes.

Logout

Logout - Select this button to exit the program.

See Also: