Adding Employees to HR Manually

For this tutorial, we will add several employees to the HR module by entering their information manually. This method involves adding a blank row for each new employee, and then completing the details for each person as needed.

NOTE: Click on the images below to view them at full size

To manually add employees to HR:

1. Click on the HR tab and then choose the Employee HR menu to display the various options.
   

Fig. 01: The Setup Employee command under the HR tab's Employee menu.
2. Choose the Setup Employee menu option. This opens the Setup Employee screen that is used to define the detailed payroll, tax, payment and all other settings required for each employee in the payroll. You can use the various features to add and define settings for new employees or to review or change settings for existing employees.

Setup Employee Help page...


Does your screen show existing employees? If you are using eNETEmployer's Payroll module, you may already see a number of employees in this screen. This is because these employees exist in the Employee Database, and are automatically part of the company's HR program. You can see the specific payroll to which they belong, by viewing the name shown in the Payrolls column for each employee.



3. To add an employee to HR, choose the New button that appears near the left side of the button bar. This inserts a new row into the table and activates Edit Mode for the cells.
4. Complete the data for each cell as it relates to your new employee (press <F1> to use the Online Help system if you need to look up a definition for the various cells).
   Example: In Fig. 02 below, our first new HR employee is Jasmine Kager. We shortened her Employee Number (006) for easier reporting and set her Language to Default to ensure that the program uses the current default language option for this employee (we used English for our lessons).
   

   Fig. 02: The Setup Employee screen with a new employee (along with five pre-existing employees).
5. Save the row's information when you are complete.
6. Repeat the preceding steps to add your desired number of employees.
   Example: In Fig. 03 below, we have entered basic information that is needed for two more new HR employees. Note: We have used the same "test" Social Insurance Number (SIN) for our employees. In a real payroll, you would be required to enter each employee's actual SIN.
7. Save the row's information as you complete each new employee.

Fig. 03: The Setup Employee screen with 3 new HR employees added.

As mentioned at the beginning of this tutorial, each time you add an employee to HR, they are not assigned to any payroll until you explicitly import them in afterward. All new HR employees will initially have their Payroll designation set to "none".

8. To view the payroll designation for your employees, scroll to the right until you see the Payrolls column
   Example: In Fig. 04 below, we see that our original 5 employees are assigned to a demo payroll, while the three new "HR-only" employees have no payroll designation.

Fig. 04: The three new employees are not assigned to any payroll.

This completes the tutorial on adding HR employees manually.

Note: If you have a large number of employees to add for your company, you may wish to import all of them in one step. Refer to the Importing Employees from a Spreadsheet File tutorial for further information.

See Also:

• Setup Employee help topic
• Importing employees from a spreadsheet file