Creating Payroll Distributions

This tutorial will discuss distribution records and how eNETEmployer uses them to allocate an employee's work time between multiple departments. These allocated hours and amounts can then be exported to your company's General Ledger (GL). For example, if Joe worked 40 hours and you needed to split his time evenly between the Sales and Marketing departments respectively, you would create two distribution codes entitled "Sales" and "Marketing", then you would assign 20 hours to each. eNETEmployer will then split the employees wage costs and all benefit costs proportionately between the two. Refer to the Distributions help page for more details on this topic.

This tutorial includes instructions for creating two sample distributions - Default and Factory. Later on when we setup the employee's earnings, we would associate the distribution to each as needed.

Step A) Create a Default Distribution
Step B) Create a Second Distribution

NOTE: Click on the images below to view them at full size

Step A) Create a Default Distribution

We will begin by entering the Default distribution details. You can substitute your own company data for the sample data shown in this tutorial.

From the Payroll tab, open the Current Payroll - Distributions screen where you can work with your payroll distributions.

Distributions Help page...

Choose the New button to insert a blank distribution row in the table, and then choose the Expand icon (the right-facing triangle at the beginning of the row) to reveal the sub rows.

Fig. 01: Use the Expand icon reveals the distribution sub rows.
If you do not plan to allocate any employee hours by department, then simply save the row to complete the default distribution process (you are finished with the tutorial at this point).
If you wish to allocate employee hours by department, please proceed to the next step.

Edit the various cells as needed as they relate to your payroll and general ledger (press <F1> to use the Online Help system if you need to look up a definition for the various cells).
Example: In our example, we have assigned expense and liability accounts to a variety of items - accounts that correspond to our fictional GL account.

Default	Name	Enable	Item	Expense Acct	Expense Description	Liability Acct	Liability Description
Default	Default	Yes	Federal Tax			2200	CRA Remittance
			Quebec Tax
			EI	5400	Employer's EI	2200	CRA Remittance
			CPP	5401	Employer's CPP	2200	CRA Remittance
			QPP
			WCB	5402	Employer's WCB	2201	WCB
			Net Pay			1070	Net Pay
			Arrears
			PPIP
			Earning Bonus
			Earning Commission
			Earning Double Time	3501	Wages
			Earning Overtime	3501	Wages
			Earning Regular	3501	Wages
			Earning Salary	3501	Wages
			Earning Statutory Pay	3501	Wages
			Earning Vacation	3500	Vacation
			Ded&Ben 30% Garnish
			Ded&Ben Group Insurance	5470	ER RRSP	2271	RRSP
			Ded&Ben RRSP Deduction
			Accumulator Vacation Pay
			Health	5403

Fig. 02: The completed default distribution.

Once your data is complete, select the Save icon for each row (the check mark icon at the left side of the row). This accepts the changes and the Edit Mode icons are removed to indicate that the entire row has been saved. You can also choose the Save button from the Button Bar above the table.
When you are finished working with the default distribution, choose the Collapse icon (the left-facing triangle at the beginning of the row) to hide the various sub-rows.

Step B) Create a Second Distribution

We will continue the tutorial by adding one more distribution entitled Factory. This sample distribution can be used to allocate hours for employees who work in the company's factory.

Select the New button to insert an additional distribution row into the table.
Expand the new row to reveal its sub-rows (if necessary), and then edit the various cells as needed.
When you are finished editing the second distribution, Save the changes.

Fig. 03: A second distribution is added.

This completes the Distributions tutorial.

Note: If you created the distributions shown in this tutorial (or a custom distribution of your own), you should also review and/or complete the Adding Employee Earnings Tutorial so that your distributions and related earnings will be associated correctly.

See Also: