Help Toolbar   (select a button to browse other online help sections)

Home  Tutorials  Resources  Search  Tabs & Menus  Button Bar  Table & Data Display

Creating Payroll Distributions

This tutorial will discuss distribution records and how eNETEmployer uses them to allocate an employee's work time between multiple departments. These allocated hours and amounts can then be exported to your company's General Ledger (GL). For example, if Joe worked 40 hours and you needed to split his time evenly between the Sales and Marketing departments respectively, you would create two distribution codes entitled "Sales" and "Marketing", then you would assign 20 hours to each. eNETEmployer will then split the employees wage costs and all benefit costs proportionately between the two. Refer to the Distributions help page for more details on this topic.

This tutorial includes instructions for creating two sample distributions - Default and Factory. Later on when we setup the employee's earnings, we would associate the distribution to each as needed.

NOTE: Click on the images below to view them at full size


Step A) Create a Default Distribution

We will begin by entering the Default distribution details. You can substitute your own company data for the sample data shown in this tutorial.

  1. From the Payroll tab, open the Current Payroll - Distributions screen where you can work with your payroll distributions.

    2. Distributions Help page...

  2. Choose the New button to insert a blank distribution row in the table, and then choose the Expand icon (the right-facing triangle at the beginning of the row) to reveal the sub rows.
    Fig. 01: Use the Expand icon reveals the distribution sub rows.
    Fig. 01: Use the Expand icon reveals the distribution sub rows.
  3. If you do not plan to allocate any employee hours by department, then simply save the row to complete the default distribution process (you are finished with the tutorial at this point).
  4. If you wish to allocate employee hours by department, please proceed to the next step.
  5. Edit the various cells as needed as they relate to your payroll and general ledger (press <F1> to use the Online Help system if you need to look up a definition for the various cells).
    Example: In our example, we have assigned expense and liability accounts to a variety of items - accounts that correspond to our fictional GL account.

    Code Item Expense Dept Expense Acct Expense Desc Liability Dept Liability Acct Liability Desc
    Default Federal Tax          1500 CRA Remittance
    Quebec Tax             
    EI    2000 Employer's EI   2500 CRA Remittance
    CPP    3000 Employer's CPP   3500 CRA Remittance
    QPP             
    WCB    4000 Employer's WCB   4500 WCB
    Net Pay          4600 Net Pay
    Arrears             
    PPIP             
    Earning Bonus   5000 Wages      
    Earning Commission   5000 Wages      
    Earning Double Time   5000 Wages      
    Earning Overtime   5000 Wages      
    Earning Regular   5000 Wages      
    Earning Salary   5000 Wages      
    Earning Statutory Pay   5000 Wages      
    Earning Vacation   5000 Vacation      
    Ded&Ben 30% Garnish   6000        
    Ded&Ben Group Insurance   6000 EE RRSP   6500 ER RRSP
    Ded&Ben RRSP Deduction   6000        
    Accumulator Vacation Pay            
    Health   8000        
    Fig. 02: The completed default distribution.
    Fig. 02: The completed default distribution.
  6. Once your data is complete, select the Save icon for each row (the check mark icon at the left side of the row). This accepts the changes and the Edit Mode icons are removed to indicate that the entire row has been saved. You can also choose the Save button from the Button Bar above the table.
  7. When you are finished working with the default distribution, choose the Collapse icon (the left-facing triangle at the beginning of the row) to hide the various sub-rows.

Step B) Create a Second Distribution

We will continue the tutorial by adding one more distribution entitled Factory. This sample distribution can be used to allocate hours for employees who work in the company's factory.

  1. Select the New button to insert an additional distribution row into the table.
  2. Expand the new row to reveal its sub-rows (if necessary), and then edit the various cells as needed.
  3. When you are finished editing the second distribution, Save the changes.
    Fig. 03: A second distribution is added.
    Fig. 03: A second distribution is added.

    This completes the Distributions tutorial.

    Note: If you created the distributions shown in this tutorial (or a custom distribution of your own), you should also review and/or complete the Adding Employee Earnings Tutorial so that your distributions and related earnings will be associated correctly.


See Also: