Business Accounts (Payroll Tab)

This screen allows you to setup business accounts for your company's Business Number (BN). A BN is a unique identifier assigned by the Canada Revenue Agency (CRA) or Revenue Quebec. The business number is a common client identifier for businesses to simplify their dealings with federal, provincial, and municipal governments. Each business requires one BN for its legal entity (a legal entity is defined as a sole proprietor, partnership, corporation, trust or other organization).

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Common Buttons (included on all screens)

The following command buttons appear on all screens. Choose a button to view detailed description of each command. Note: If a button is unavailable (i.e. its text appears in Gray), either the command is not applicable to the current screen, or its function has already been applied (e.g. you clicked the New button for an item that can only be added one time). You can also view the Button Descriptions help page to see the detailed descriptions of all program button on a single help page.

Save New Delete Reload Tools Help

Save - Clicking this button saves all pending table changes to the program database. If a row is currently being edited, the changes will be saved and the row's checkmark () will remain so that you can continue making further edits.

New - This button allows you insert a new row (item) in the current table. Clicking the button adds the new row at the top of the table and activates Edit Mode so you can enter the data required for each cell. Note: If this button includes a drop-down list immediately to its right, you must first select an item from the list so that the new row will be based on the chosen list item.

Delete - Clicking this button removes the current row from the table. If you have multiple rows selected, all of the rows will be removed. When you click the button, you are prompted to make sure you want to delete the item(s) as the action cannot be undone.

Important Considerations - While most program screens allow you to delete a row easily, some screens contain items that require special consideration before deleting:

Employees - When you delete an employee from the Payroll tab's Employee - Setup Employee screen, the employee will no longer be visible on any screen in the Payroll tab other than the Employee - Status Parameters screen (the latter screen is required so that the employee can undeleted if necessary). If you delete an employee from the Employee Database, the employee is irretrievable. Refer to the Deleting Employees tutorial for more information.

Linked Items - Care should be taken when deleting an item(s) as they may be associated with other items in your database. If you attempt to delete an item and receive the following message: "Cannot delete <item> because it is linked to the following item:", it means that the item is associated (linked) with another item in the program. The item cannot be deleted until you remove the link/association between the two items. Refer to the Deleting Linked Items help page for more information.

Sub Rows - Some screens contain sub-rows that will appear under the main row that you are deleting. If you see an Expand icon () at the leftmost side of the row, you may wish to expand the main row to ensure that you are deleting the proper items. Note: If you are presented with an error message stating that "the first item should be deleted last", it indicates that you must delete all of the sub rows first before you can delete the main row. For screens that offer a Trash icon () to the left of the main row, you can choose the icon to remove the row and all of it's sub-rows in one action.

Reload - Clicking this button refreshes the browser page and replaces the data in the current screen with the last saved copy from the database. This is useful if you have made a number of changes to a row and wish to discard them all in one operation. Note: Remember that eNETEmployer saves the changes to a row each time a new row is selected. Thus, if you edit three rows in succession and then select the Reload button, only the third row will be restored.

Tools - Clicking the button displays a drop-down menu with special data functions that are available for the current screen. Depending on the which screen you are viewing, the options may include any of all of the following:

Audit - This option opens the History window that displays a list of changes that have been made to the current row. Changes are shown in colored text. Note: Audit History is a developing feature and subject to updates as new functionality is added.

Backup - This option creates a backup file that contains your complete company database (from all program modules, including Payroll, HR, Recruitment, etc.) - including all of the necessary information required to restore your data to the last program state when the backup was created. Depending on your browser settings, the backup file will either be stored in your Downloads folder or you may be presented with a window that will prompt you where to save the file. Click here to view a detailed description of the Backup command.

Export - This option saves the current table's data to a semicolon-separated file that can be opened in a spreadsheet program. The export function is carried out immediately upon choosing the command. Depending on your browser settings, the file will either be stored in your Downloads folder or you may be presented with a window that will prompt you where to save the file. Refer to the Export a File for Proper Formatting note above for more information on the export feature.

Import - This option allows you to import data from a character-separated (comma or semi-colon) spreadsheet file. Choosing the option opens a popup window where you can specify the file to be imported.

Messages - This option displays the Messages Log window that contains a running log of program messages that appear above the table. This log will be active for the login session, and will be cleared when you log out or the program, or if the system times out. The popup window contains thee command buttons:

Print - This button opens the Print window so that you can print a copy of the current table. A preview of the table will appear in a preview window before printing so that you can adjust the print settings as needed.

Copy - This button copies the full contents of the Messages Log window to your computer's virtual clipboard. If you wish to copy only a portion of the text shown, select the desired text, and then press <Ctrl>+<C> on your keyboard.

More - This button scrolls the window so that you can view messages that appear outside of the current view. You can also use the scroll bars at the left of the window to scroll through the window.

Print - This option opens the Print window so that you can print a copy of the current table. A preview of the table will appear in a preview window before printing so that you can adjust the print settings as needed.

Report - Available on the Payroll tab's Payroll Processing - Calculations screen only, this option generates an interim Payroll Register report so that you can review the details of the current pay sequence.

Help - Clicking this button displays a list of the various tutorials and online help tools that are provided for the current screen. The Online Help option provides a detailed description of each column and item on the current screen. The Step-by-Step option provides a tutorial for the current screen where you can follow along with the lesson one step at a time.

Table Columns

The following section of this help page describes the various columns that can appear in the main table on this screen. If you see a column description below that does not appear on your screen, you can add the column to your view by using the Customize option under the Views button (located at the left side of the screen just above the table). Refer to the Customize View help page for more help on this feature.

Audit

This button allows you to view a list of changes that have been made to the current item. Choosing the button opens the Audit History window where item changes are shown in colored text. Note: Audit History is a developing feature and subject to updates as new functionality is added.

Business No.

Use this cell to enter your company's Business Number (commonly referred to as BN). This number consists of a nine digit registration number (which remains the same for all your business accounts), an account type, (which is designated as RP for payroll deductions), and a 4 digit number. An example of a payroll deductions BN is: 123456789RP0001. Note: The Business Identification Number BN should not be confused with Ontario's Business Identification Number (BIN) (the latter being a 9-digit number used by the Ontario Ministry of Government Services to identify provincial business accounts).

Dental Benefits

Use this cell to specify the level of employer-offered dental coverage for which employees are eligible (whether or not the employees choose the coverage). The option that you choose will be reflected on Box 45 of each employee's T4, and will help to determine if the employee is eligible for the CDCP. The options include:

No dental insurance or coverage of any kind.
Payee (Single/Member Coverage).
Payee, spouse and dependent children (Family coverage).
Payee and their spouse (Couple only coverage).
Payee and their dependent children (Family coverage)

Note: If you terminate an employee, their Box 45 code will be set to "1". If this is not suitable, you can change the employee's code in the Year End - Edit T4s screen after you have generated the T4s for the year.

Description

Use this cell to enter a description for the current account. This is an optional description that can be useful if you have more than one account (e.g. if your company requires two rates, you could name them "Full Rate" and "Reduced Rate", respectively).

EI Rate

Use this cell to specify the assigned Employment Insurance (EI) rate for the current business account. The EI rate must be deducted from each employee's insurable earnings. In addition, your company must pay 1.4 times the amount of the employee's premiums. This rate may be reduced if the employer provides their employees a short-term disability plan. Note: Different EI rates apply for employees working in Quebec as a result of the establishment of the Quebec Parental Insurance Plan (QPIP).

EFT

* This feature is planned for a future release * - Use this cell to specify whether the account is applicable for use with the Electronic Funds Transfer (EFT) feature. Editing the cell will display a checkbox where you can specify the two available options: Yes (EFT is applicable) or No (EFT will not be used).

EFT Account

* This feature is planned for a future release * - Use this cell to specify a name that identifies this EFT account. For example, If you process several EFT transactions each pay period, based on different staff positions, you may wish to categorize them accordingly (e.g. Management EFT v.s. Plant EFT).

EFT Reference ID

* This feature is planned for a future release * - Use this cell to specify a unique identifier that will identify the EFT transaction origin (i.e. from your company). This ID can be a combination of letters and numbers, and a portion should contain a string that helps the financial institution identify your business.

EFT Threshold

* This feature is planned for a future release * - Use this cell to specify the mandatory threshold amount that applies to the business account. EFT thresholds are set by the CRA and are mandatory for businesses that make direct deposit with amounts equal to or above the listed amounts for their tax category. The three options are:

Regular (under $25,000)
Threshold 1 ($25,000 - $99,999)
Threshold 2 (over $100,000+)

RP/TQ

Use this cell to specify the Payroll Program Account Number (RP) for the current business account. A RP is a four-digit account number assigned to either an employer, a trustee or a payer of other amounts related to employment to identify themselves when dealing with the Canada Revenue Agency (CRA). Depending on the type of business you have, you may need to register several types of program accounts.

For example, if your company has only one payroll program account, your complete Business Number (BN) would be something like this: 12345 6789RP 0001 (where the last four characters represent your RP. Note: you do not have to specify the "RP" prefix in this cell. eNETEmployer will provide that when the number is needed in various program reports.

Type

This cell displays the type of business account for which the current Business Number is designated. This option shown here is set automatically when you create the business account via the New button. This option will become uneditable after you enter the business number and assign various payroll items (e.g. deductions, accumulators, employees, etc.). Note: There can be only one business number of each type. The available types are:

Full Rate - Used for the full-rate portion of Employment Insurance (EI) funds paid on behalf of employees.
Reduced Rate - Used for the reduced-rate portion of Employment Insurance (EI) funds paid on behalf of employees.
Rev Quebec - Used for the Revenu Quebec Business Number.
Other - Signifies employees that are designated as something other than Full Time or Part Time (e.g. those with multiple numbers assigned).

See Also