Business Accounts (Payroll Tab)

This screen allows you to setup business accounts for your company's Business Number (BN). A BN is a unique identifier assigned by the Canada Revenue Agency (CRA) or Revenue Quebec. The business number is a common client identifier for businesses to simplify their dealings with federal, provincial, and municipal governments. Each business requires one BN for its legal entity (a legal entity is defined as a sole proprietor, partnership, corporation, trust or other organization).

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Common Buttons

Visit the Button Descriptions help page to view detailed descriptions of each button that appears on your screen (whether in the Button Bar at the top of the table, or in the table itself). Note: If a button is unavailable (i.e. its text appears in Gray), either the command is not applicable to the current screen, or its function has already been applied (e.g. you clicked the New button for an item that can only be added one time).

The following section of this help page describes the various columns that can appear in the main table on this screen. If you see a column description below that does not appear on your screen, you can add the column to your view by using the Customize option under the Views button (located at the left side of the screen just above the table). Refer to the Customize View help page for more help on this feature.

Audit

This button allows you to view a list of changes that have been made to the current item. Choosing the button opens the Audit History window where item changes are shown in colored text. Note: Audit History is a developing feature and subject to updates as new functionality is added.

Business No.

Use this cell to enter your company's Business Number (commonly referred to as BN). This number consists of a nine digit registration number (which remains the same for all your business accounts), an account type, (which is designated as RP for payroll deductions), and a 4 digit number. An example of a payroll deductions BN is: 123456789RP0001. Note: The Business Identification Number BN should not be confused with Ontario's Business Identification Number (BIN) (the latter being a 9-digit number used by the Ontario Ministry of Government Services to identify provincial business accounts).

Dental Benefits

Use this cell to specify the level of employer-offered dental coverage for which employees are eligible (whether or not the employees choose the coverage). The option that you choose will be reflected on Box 45 of each employee's T4, and will help to determine if the employee is eligible for the CDCP. The options include:

No dental insurance or coverage of any kind.
Payee (Single/Member Coverage).
Payee, spouse and dependent children (Family coverage).
Payee and their spouse (Couple only coverage).
Payee and their dependent children (Family coverage)

Note: If you terminate an employee, their Box 45 code will be set to "1". If this is not suitable, you can change the employee's code in the Year End - Edit T4s screen after you have generated the T4s for the year.

Description

Use this cell to enter a description for the current account. This is an optional description that can be useful if you have more than one account (e.g. if your company requires two rates, you could name them "Full Rate" and "Reduced Rate", respectively).

EI Rate

Use this cell to specify the assigned Employment Insurance (EI) rate for the current business account. The EI rate must be deducted from each employee's insurable earnings. In addition, your company must pay 1.4 times the amount of the employee's premiums. This rate may be reduced if the employer provides their employees a short-term disability plan. Note: Different EI rates apply for employees working in Quebec as a result of the establishment of the Quebec Parental Insurance Plan (QPIP).

EFT

* This feature is planned for a future release * - Use this cell to specify whether the account is applicable for use with the Electronic Funds Transfer (EFT) feature. Editing the cell will display a checkbox where you can specify the two available options: Yes (EFT is applicable) or No (EFT will not be used).

EFT Account

* This feature is planned for a future release * - Use this cell to specify a name that identifies this EFT account. For example, If you process several EFT transactions each pay period, based on different staff positions, you may wish to categorize them accordingly (e.g. Management EFT v.s. Plant EFT).

EFT Reference ID

* This feature is planned for a future release * - Use this cell to specify a unique identifier that will identify the EFT transaction origin (i.e. from your company). This ID can be a combination of letters and numbers, and a portion should contain a string that helps the financial institution identify your business.

EFT Threshold

* This feature is planned for a future release * - Use this cell to specify the mandatory threshold amount that applies to the business account. EFT thresholds are set by the CRA and are mandatory for businesses that make direct deposit with amounts equal to or above the listed amounts for their tax category. The three options are:

Regular (under $25,000)
Threshold 1 ($25,000 - $99,999)
Threshold 2 (over $100,000+)

RP/TQ

Use this cell to specify the Payroll Program Account Number (RP) for the current business account. A RP is a four-digit account number assigned to either an employer, a trustee or a payer of other amounts related to employment to identify themselves when dealing with the Canada Revenue Agency (CRA). Depending on the type of business you have, you may need to register several types of program accounts.

For example, if your company has only one payroll program account, your complete Business Number (BN) would be something like this: 12345 6789RP 0001 (where the last four characters represent your RP. Note: you do not have to specify the "RP" prefix in this cell. eNETEmployer will provide that when the number is needed in various program reports.

Type

This cell displays the type of business account for which the current Business Number is designated. This option shown here is set automatically when you create the business account via the New button. This option will become uneditable after you enter the business number and assign various payroll items (e.g. deductions, accumulators, employees, etc.). Note: There can be only one business number of each type. The available types are:

Full Rate - Used for the full-rate portion of Employment Insurance (EI) funds paid on behalf of employees.
Reduced Rate - Used for the reduced-rate portion of Employment Insurance (EI) funds paid on behalf of employees.
Rev Quebec - Used for the Revenu Quebec Business Number.
Other - Signifies employees that are designated as something other than Full Time or Part Time (e.g. those with multiple numbers assigned).

See Also