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Setup Employee (Payroll Tab)

This screen is used to add a new employee, and to define the detailed payroll, tax, payment and all other settings required for each employee in the payroll. You can use the various features to add and define settings for new employees or to review or change settings for existing employees. Each row represents a distinct employee and can be accessed individually, or groups of employees can be selected for batch functions.

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Common Buttons

Visit the Button Descriptions help page to view detailed descriptions of each button that appears on your screen (whether in the Button Bar at the top of the table, or in the table itself). Note: If a button is unavailable (i.e. its text appears in Gray), either the command is not applicable to the current screen, or its function has already been applied (e.g. you clicked the New button for an item that can only be added one time).

Context-Specific Buttons (that are unique to this screen, or that require additional instruction)

New - This button allows you to add a new employee to the current payroll. Clicking this button adds a new employee row at the top of the table and activates Edit Mode so you can define the data required for each cell. Before you select this button, you should first choose an Employee Template from the drop-down list immediately to the right so that the new employee will be added with the pre-defined settings as defined in the chosen template.

Note: If you have added an employee without having first applied a template, you can choose one from the Template column and then save the row. This action will also apply the various settings contained in the template. Refer to the Current Payroll - Templates help page for more information.

Delete - This button removes the selected employee(s) from the payroll. They will still reside in the Employee Database and can be undeleted if necessary.

Before deleting employees: Please consider the following before deleting employees:

Cleared YTD Values - Employees cannot be deleted if they have year-to-date (YTD) values in the current payroll year. Though the optimal time to delete an employee is after the start of a new year (after the employee's YTD values have been cleared), you can delete them any time as long as they have no YTDs.
Reporting - After an employee is deleted, you can still create ROEs, T4s, and other reports for them.
Deleting Location - You can only delete an employee from the Setup Employee screens in either the Payroll, HR, or Employee tabs.
Hidden from Screens - When you delete an employee from the Payroll tab's Employee - Setup Employee screen, the employee is no longer be visible on any screen in the Payroll tab other than the Employee - Status Parameters screen. The latter screen is required so that the employee can undeleted if necessary.
Terminated with a Processed ROE - Before you delete an employee, you should ensure that the employee is already terminated in all associated payrolls, and that you have created a Record of Employment (ROE) for them. Once you delete an employee, you can no longer create their ROE. If you have not yet created an ROE for the employee, please refer to the Reporting - Creating ROEs tutorial before proceeding.

View the Deleting Employees tutorial to learn more about this feature

Create Employee User Accounts - Available for Administrators only, this button creates a Self-Service user account for all employees who are visible in this table, and that have a valid email assigned in the Employee - Setup Employee screen. When the button is selected, applicable employees will be sent an email that contains their unique login credentials (i.e. Username and Password). If an employee does not have an email address assigned, a user account will not be created for them.

Choosing this button only creates accounts for employees who do not yet have a self-service account. Existing employee accounts are unaffected.

View the Employee Self-Service User Accounts Overview page to learn more about this feature

Misplaced Login Credentials: If an employee loses his/her login credentials, the payroll administrator can reset the password so that the employee may access the user account once again. For added security, the administrator may also specify that the user must change the password immediately upon the next login.

View a step-by-step tutorial on this feature

CAUTION re: Terminated Employees - Remember that if the Show All Employees option is enabled in the User menu's Options screen, selecting the Create Employee User Accounts button will create a user account for all terminated employees (because they are visible in this screen). If you need to create user accounts for multiple new hires (while still showing terminated employees), you can use the Create User Account button on each employee's individual row (you may need to add this button to your screen using the Customized View feature).

Note: eNETEmployer does not deactivate an employee's self-service account when they are terminated. Your company must determine how long these accounts are to be left enabled (once disabled, the employee will no longer be able to retrieve pay stubs and T4s). If you wish to disbable an account, you can do so via the Employer tab's Admin - Users screen.

The following section of this help page describes the various columns that can appear in the main table on this screen. If you see a column description below that does not appear on your screen, you can add the column to your view by using the Customize option under the Views button (located at the left side of the screen just above the table). Refer to the Customize View help page for more help on this feature.

Additional Tax

Use this cell to enter the amount of additional tax the employee requests to be deducted from their pay. Part-time employees may benefit from this so that they can avoid having to pay a large amount of tax when they file their income tax and benefit returns, especially if they have worked part-time for different employers during the year.

Address

Use this cell to enter the physical address (where applicable) at which the employee resides. The address can be entered as one entity (e.g. 698 South Street or Suite 3 - 600 South Street).

Address 2

Use this cell to enter (where applicable), the apartment number, suite number or other identifier that is associated with the address. For example, 4th Floor or Suite 1B.

Arrears

Use this cell to enter any unpaid amounts that must be carried forward to the next pay cycle for the employee. Such a situation can occur if an employee did not have enough earnings to offset his deductions in the previous pay period. In such a case, these amounts are automatically carried forward until the employee's income exceeds his deductions or until you remove the arrears amount. For example, you may have a situation where group insurance amounts are deducted on the first pay period of the month but a particular employee does not have sufficient earnings to accommodate the deduction. The company would pay this on the employee's behalf and the program will automatically deduct the outstanding amount from the next pay (thus offsetting the arrears).

Although arrears are automatically managed by eNETEmployer, the arrears feature can be used in cases where you wish to perform the procedure manually.

Audit

This button allows you to view a list of changes that have been made to the current item. Choosing the button opens the Audit History window where item changes are shown in colored text. Note: Audit History is a developing feature and subject to updates as new functionality is added.

Birth Date

Use this cell to enter the employee's date of birth. You may either enter a date in the field provided using the mmm/dd/yyyy format (e.g. if the date is August 31, 1977, you would enter Aug/31/1977. You can also enter a date by selecting the Calendar icon and choosing a date from the pop-up window that appears.

Business Account

Use this cell to specify the type of business account that will be used when calculating the current employee's payroll information. The business account setting is required for each employee and is used for reporting and T4 processing purposes. Refer to the Business Accounts help page to learn more about the available account types.

View the Business Accounts help page to learn more about this feature
View a step-by-step tutorial on this feature

City

Use this cell to enter the city in which the employee resides. This is typically the city shown on their mailing address, for T4/T4A and documentation purposes.

Country

Use this cell to specify the employee's country of residence. The program currently supports either Canada or the United States.

Create User Account

Use this button to create an Employee Self-Service user account for the employee if they have a valid email assigned in the Employee - Setup Employee screen. This type of user account allows employees to view their pay statement and T4 history, and to edit their address and other personal information. When the button is selected, the employee will be sent an email that contains a unique Username and Password. If an employee does not have an email address assigned, a user account will not be created for them. Note: If you wish to create employee user accounts for all of your employees in one step, refer to the Creating Multiple Self-Service User Accounts tutorial for detailed instructions.

If this button is unavailable, it means that the user account has already been created. If you need to reset an employee's password or view other details about the account, you can do so in the Employer tab's Admin - Users screen.

See an overview of the Employee Self-Service Accounts feature
View a step-by-step tutorial on this feature

Dependents

Use this cell to enter the number of dependents for which the employee will claim for credits/exemptions on their TD1 form. Valid dependents can include qualifying relatives. Most claims require that the dependent reside with the employee.

Distribution

Use this cell to specify the default distribution code (sometimes referred to as the "home department") to which this employee's work time will be charged/expensed. The items in the drop-down list can be viewed or edited from the Distributions page.

View the Distributions help page to learn more about this feature
View a step-by-step tutorial on this feature

Splitting Earnings Across Distributions - If you wish to split an employee's earnings across multiple distributions, you would do so by adding a temporary earning of the same type, removing the check from its Permanent column (if you want to retain the new earning for all subsequent pay runs), and then use the Distribution column to assign the different distribution.

Division

This cell displays the company division to which this employee is assigned. The items in the drop-down list can be viewed or edited from the Employer tab's Company - Divisions page.

View the Divisions help page to learn more about this feature
View a step-by-step tutorial on this feature

Email

Use this cell to enter the employee's email address. This email address is used if you are sending email Pay Statements via the Reports screen. Note: If you have created a Self-Service user account for an employee, this email address will be automatically assigned to their user account (athough they are permitted to change it if they wish).

Valid email addresses, such as john.smith@example.com are made up of the name, followed by the @ symbol, followed by a domain. The domain part is not case-sensitive, but the name portion may be, depending on the recipient's email server settings. Underscores and hyphens are permitted, but other special characters are not (e.g. #, $, !, quotes and spaces).

Note: eNETEmployer does allow you to enter an email address when it is already assigned to another employee in your company, but you will be presented with a warning message of the duplicated email address.

Employee No.

This cell displays the unique number that identifies the employee in this payroll. Alphanumeric characters (letters and numbers) may be used. e.g. 001, or MGM001.

Exempt CPP/QPP

Check this box if this employee is exempt from paying CPP/QPP. eNETEmployer will automatically exempt employees who are under the age of 18 and who are over the age of 70. If an employee is receiving CPP/QPP benefits, they must be exempt from any further CPP/QPP deductions regardless of their age.

Exempt EI

Check this box if this employee is exempt from Employment Insurance (EI) premiums. For example, a shareholder who owns 45% of a company would be exempt from paying EI premiums. Another example would be family members or employees with a special status (but these would require a ruling from the CRA).

Exempt PPIP

Check this box if this employee is exempt from Provincial Parental Insurance Plan (PPIP) - sometimes refered to as Quebec Parental Insurance Plan or QPIP. Currently, only Quebec uses this deduction so it is only necessary to consider this checkbox if the employees tax province is set to Quebec.

Fed Claim Amount

Use this cell to enter the employee's basic TD1 exemption amount. This is the amount that every taxpayer can earn before paying any federal tax. Visit the CanPay website to view the current Federal TD1 amount.

Automatic Indexing - Each time you calculate your first pay of the new year, the value in cell is indexed to match the tax tables for the new year.

Custom Values - If you have entered a custom value in this cell, the custom value will also be indexed based on the associated province's indexation rate (to ensure that your custom rate will increase in percentage that is similar to the revised default TD1 rate).

Gender

Use this cell to specify the employee's preferred association. Editing the cell displays a drop-down list with the available options.

Given Name

Use this cell to enter the employee's first name (also referred to "given name" or "personal name"). For example, John Smith's given name is "John". The cell supports special characters - e.g. María-Jose or Günther.

Initial

Use this cell to enter the first letter of the employee's second name (also referred to "middle initial). For example, John Michael Scott's middle initial would be entered as "M". This feature is primarily for employees who prefer their names to be listed in this manner, but is also useful in cases where more than one employee share the same first and last names.

Language

Use this cell to specify the language that will be used for each employee for various reports and pay stubs they will receive. Currently, the program supports Canada's two official languages: English and French. Editing the cell displays a drop-down list with the following three options:

Unknown - Choose this option to use the internet browser's default language.
Default - Choose this option to use the English language.
Alternative - Choose this option to use the French language.

Refer to the Options help page for more information on this feature.

Last Rehire

Use this cell to specify the most recent date on which the current employee returned to employment after a work separation (e.g. termination, quitting, layed off, etc.). A transfer from one department to another would not apply. You may either enter a date in the field provided using the mmm/dd/yyyy format (e.g. if the date is August 31, 2018, you would enter Aug/31/2018. You can also enter a date by selecting the Calendar icon and choosing a date from the pop-up window that appears.

LCP

Use this cell to specify an amount of provincial Labour-Sponsored Fund tax credits that the employee has purchased (e.g. Grow Bonds). Employees may be able to claim a credit if they have purchased an approved share of the capital stock of a prescribed labour-sponsored venture capital corporation (LSVCC). Refer to the CRA's website for more information on this topic.

Location

Use this cell to assign location records to your employees. Locations are used to specify the physical location at which the employee works. Refer to the Employer tab's Company - Locations help page to learn more about location settings.

View the Locations help page to learn more about this feature
View a step-by-step tutorial on this feature

Message

Use this cell to enter a message that you would like the individual employee to see on his/her pay stub. For example you can type "Please remember to submit the receipts from your recent business trip".

If you enter a properly-formed URL in this cell, the resulting PDF report will create a clickable hyperlink that can direct the employee to a website page, image, video, or any web-based item of your choosing. For example, if you type "https://www.canpay.com" into this cell, the employee can click the link to be directed to the CanPay website.
This message is reset (cleared) after you close the pay sequence.

Note: The Message column on this screen is delivered to a single employee only. If you wish to deliver a group message to all employees in the payroll, you must use the Calculations screen's Message option.

Notes

Use this cell to enter notes that pertain to the individual employee. These notes are used for reference only and will not appear on any reports or in any other locations in the program.

You can enter up to a maximum of 255 characters, including spaces.

Other Allowance (F1)

Use this cell to specify any other allowances for the employee, such as special tax allowance amounts approved by CRA, medical reimbursement, tax allowance for persons living in a remote areas, etc.

Other Bank Account Enable

Use this cell to specify if a third bank account is to be used when calculating the payroll for the employee (assuming that the Primary and Secondary bank accounts are also being used). Editing the cell will display a checkbox where you can specify the two available options: True (the third bank account is active in the payroll) or False (the third bank account is not active in the payroll).

Other Bank Account Name

Use this cell to enter the name of the employee's third financial institution (e.g. Royal Bank), assuming that the Primary and Secondary bank accounts are also being used. This name is used in eNETEmployer only and will not appear outside the program. Note: This cell is only editable if this row's Other Bank Account Enable cell has its checkbox activated. Employees must have at least one bank account enabled in order to be paid using the EFT feature.

Other Bank Account Transit - Bank ID - Account

Use this cell to enter the employee's third financial institution's Transit, ID and Account number, assuming that the Primary and Secondary bank accounts are also being used. This number is typically found on an employee's personal cheque and must be entered in a specific format as outlined below:

Transit - The transit or bank branch number. This is typically a 5 digit number, e.g. 12345.
Bank ID - The bank identification number. For example, the ID number for the Royal Bank is 003.
Account - The bank account number. This can be up to 12 digits in length, e.g. 123456789012.

Other Bank Max Amount

Use this cell to define the maximum amount of funds that can be placed into the employee's third bank account during the EFT process. This is useful when the employee wishes to have a specific amount of funds deposited automatically and the remainder issued as a printed cheque. Refer to the Bank Account screen's Max Amounts help description for more details on this feature.

Other Federal Amt (K3)

Use this cell to specify any other federal tax credits (such as medical expenses and charitable donations) that will affect the employee's tax calculation.

Position

Use this cell to specify the employee's job designation, such as receptionist, shipper, mechanic, etc. This designation can be used in various reports.

Postal Code

Use this cell to specify the employee's Postal Code, based on their Canadian mailing address. The required format is two groups of three characters each, starting with a letter and alternating with a number (e.g. R2R 2R2). Note: The employee's Country setting must be set to Canada in order to use this setting.

Primary Bank Account Enable

Use this cell to specify if the employee's primary bank account is to be used when calculating the payroll. Editing the cell will display a checkbox where you can specify the two available options: True (the bank account is active in the payroll) or False (the bank account is not active in the payroll).

Primary Bank Account Name

Use this cell to enter the name of the employee's primary financial institution (e.g. Royal Bank). This name is used in eNETEmployer only and will not appear outside the program. Note: This cell is only editable if this row's Primary Bank Account Enable cell has its checkbox activated. Employees must have at least one bank account enabled in order to be paid using the EFT feature.

Primary Bank Account Transit - Bank ID - Account

Use this cell to enter the Transit, ID and Account number for the employee's primary financial institution. This number is typically found on an employee's personal cheque and must be entered in a specific format as outlined below:

Transit - The transit or bank branch number. This is typically a 5 digit number, e.g. 12345.
Bank ID - The bank identification number. For example, the ID number for the Royal Bank is 003.
Account - The bank account number. This can be up to 12 digits in length, e.g. 123456789012.

Primary Bank Max Amount

Use this cell to define the maximum amount of funds that can be placed into the employee's primary bank account during the EFT process. This is useful when the employee wishes to have a specific amount of funds deposited automatically and the remainder issued as a printed cheque. Refer to the Bank Account screen's Max Amounts help description for more details on this feature.

Prov. Additional Tax

Use this cell to enter the amount of any additional provincial tax (for minimum tax purposes), over and above the basic TD1 amount that the employee will have deducted from their pay.

Prov. Other Allowance

Use this cell to specify any other provincial allowances for the employee that are subject to Canada Pension Plan (CPP) and employment insurance (EI) withholdings.

Prov. Other Tax Credit

Use this cell to enter any additional Quebec deductions that are claimed on the Exemptions and Reductions form or other deductions that are authorized by the Ministère du Revenu du Québec.

Prov. Tax Calculation

Use this cell to specify the method that will be used to calculate the employee's Provincial Tax. Edit the cell to display a drop-down menu with the following available options:

Fixed Amount - Provincial Tax will be calculated as a fixed amount (the amount must be defined in the Prov. Tax Calculation Amount cell).
Net Pay - Provincial Tax will be calculated based on the employee's Net Pay amount.
No Tax - The employee's pay will be exempt from Provincial Tax.
Normal - Provincial Tax will be based on the default (normal) method which calculates the tax based on the total amount of the employee's taxable earnings.
Percentage - Provincial Tax will be calculated based on a percentage of the employee's Net Pay (which must be defined in the Prov. Tax Calculation Percentage cell).

Note: Although eNETEmployer displays both Provincial and Federal taxes together, the Prov Tax Calculation option will only affect the provincial portion of the employee's taxes.

Prov. Tax Calculation Amount

Use this cell to specify a fixed amount that will be used to calculate the employee's Provincial Tax. This field is required only if the Fixed Amount option is selected (in the Provincial Tax Calculation cell) for the employee.

Prov. Tax Calculation Percent

Use this cell to specify a percent of the employee's Net Pay that will be used to calculate their Provincial Tax. This field is required only if the Percentage option is selected (in the Provincial Tax Calculation cell) for the employee.

Prov. TD1 Amount

Use this cell to enter the personal exemption amount that the employee may claim, based on their province of employment. Visit the CanPay website to view current Provincial TD1 Amounts by province.

Automatic Indexing - Each time you calculate your first pay of the new year, the value in cell is indexed to match the tax tables for the new year.

Province / State

Use this cell to specify the employee's Canadian province (or U.S. state) of residence.

Remote Allowance

Use this cell to enter the amount of the employee's Remote Worksite Allowance (RWA), compensation that is available for employees who must travel to and from work in remote areas. The CRA authorizes employers to pay an allowance for this purpose and the amount is non-taxable (no CPP contributions, EI premiums, or income tax should be deducted).

Secondary Bank Account Enable

Use this cell to specify if a second bank account is to be used when calculating the payroll for the employee (assuming that the Primary bank account is also being used). Editing the cell will display a checkbox where you can specify the two available options: True (this second bank account is active in the payroll) or False (this second bank account is not active in the payroll).

Secondary Bank Account Name

Use this cell to enter the name of the employee's second financial institution (e.g. Royal Bank), assuming that the Primary bank account is also being used. This name is used in eNETEmployer only and will not appear outside the program. Note: This cell is only editable if this row's Secondary Bank Account Enable cell has its checkbox activated. Employees must have at least one bank account enabled in order to be paid using the EFT feature.

Secondary Bank Account Transit - Bank ID - Account

Use this cell to enter the Transit, ID and Account number for the employee's second financial institution, assuming that the Primary bank account is also being used. This number is typically found on an employee's personal cheque and must be entered in a specific format as outlined below:

Transit - The transit or bank branch number. This is typically a 5 digit number, e.g. 12345.
Bank ID - The bank identification number. For example, the ID number for the Royal Bank is 003.
Account - The bank account number. This can be up to 12 digits in length, e.g. 123456789012.

Secondary Bank Max Amount

Use this cell to define the maximum amount of funds that can be placed into the employee's second bank account during the EFT process. This is useful when the employee wishes to have a specific amount of funds deposited automatically and the remainder issued as a printed cheque. Refer to the Bank Account screen's Max Amounts help description for more details on this feature.

SIN

Use this cell to enter the employee's Social Insurance Number (SIN). This number is validated and must adhere to the required 9-digit format. Note: If you enter a SIN that is already used by another employee, a warning message wil displayed that the number is already in use, and the new SIN will not be accepted.

Additional Notes:

If this cell is left blank (e.g. the employee has not yet been issued a SIN, or the employee has not yet provided you with their number), the program will not issue a warning message. However, the ommision will be noted if you run the Calculation Review Report. Further, you can calculate payrolls and work with the program, but remember that the SIN is required for ROE's and T4s.
If an employee does not provide a SIN, employers must prove that they have made a reasonable effort to collect it, such as making a written request to obtain the SIN. While waiting to receive your employee’s SIN, you must continue to deduct remit and report deductions for the employee.
Social Insurance Numbers that begin with a 9 are temporary numbers. If you assigned a temporary SIN when the employee was created, you should check with the employee to see if they have since received a permanent number (and then enter the permanent number here).

Start Date

Use this cell to specify the date that the employee started working for the company. You may either enter a date in the cell using the mmm/dd/yyyy format (e.g. if the date is August 31, 2018, you would enter Aug/31/2018). You can also specify a date by selecting the Calendar icon and choosing a date from the pop-up window that appears.

This date is used for administrative purposes, and is important for accurate ROE reporting.

Note: This date will typically not change, even in the event that an employee leaves and then returns to work. In such a case, you would enter the employee's rehire date into the Last Rehire cell.

Statistic Code

Use this cell to specify a code that designates the employee's wage method for Statistics Canada reporting. You can enter Hourly, Salary or Other.

Status

Use this cell to specify the status of the employee in the payroll. The options are:

Active - Indicates that the employee is actively engaged in work with the company and is considered active in the payroll.
On Leave - Indicates that the employee is away from work for an indefinite period of time.
Terminated - Indicates that the employee is no longer working at the company and is now excluded from the payroll. Note: Employees are set to this status automatically if they are set to the Last Pay status and then the payroll is closed (see the Last Pay description below). Note that the word "terminated" is used generically to indicate that the employee is no longer active in the payroll (as opposed to being dismissed from the job). This status is applicable in a number of cases (retiring from the company, quitting the job, permanent job loss, etc.).
Last Pay - Indicates that the next pay run will be the employee's last pay. Note: As mentioned above, if you mark an employee with this status and then close the pay, the employee will be automatically set to the Terminated status and excluded from subsequent pay runs (see above).
Special - Indicates that the employee is to be included in any subsequent Extra, Additional, or Reversal (Special) pay runs. This status is best used in cases where a pay run is to be applied to a single or limited number of employees only. If a Reversal (All) payroll is run, this status will be ignored since all employees will be paid regardless. Note: Employees who are marked as Special will be automatically set back to the Active status when the pay run is closed.
Deleted - Indicates that the employee is not working for the company and has been removed from the payroll. This status cannot be explicitly chosen, but rather is assigned when an employee is deleted from the Employee - Setup Employee screen. Refer to the Deleting Employees tutorial to learn about this status. Note: If you delete an employee who had a user account (either for payroll editing purposes or for viewing personal pay stubs), the user's account will be disabled. If required, you can re-enable the account in the Admin - Users screen under the Employer tab.

Status Considerations - The following items should be considered if you use the Payroll module in conjunction with the HR module and/or the Employer modules:

Hidden Employees - If an employee is set to either the Terminated, On Leave, or Deleted status, they will only be visible in the Payroll module's Employee - Status Parameters screen (because you need a way of "reactivating" an employee should they return to work). Hiding inactive payroll employees offers an uncluttered view where you only see employees who are being actively managed. However, employees of all statuses will always be visible in both the HR and Employer modules because both of these modules display all employees that reside in your Employee Database.Note: If you wish to display all employees in the Payroll module regardless of their status, you can open the User - Options screen and place a check in the Show All Employees box.
Inactive Employees in the Payroll Module- If an employee is set to either the Terminated, On Leave, or Deleted status in the Payroll module, their status in the HR or Employer modules will remain unchanged. This is because an employee may be "inactive" in a given payroll, but still part of the company from an HR perspective. Setting their status in the HR or Employer module has no effect on their status in the Payroll module.

View the Status Parameters help page to learn more about this feature
View a step-by-step tutorial on this feature

Surname

Use this cell to enter the employee's surname (also referred to "family name or "last name"). For example, John Smith's surname would be entered as Smith. You can also enter surname prefixes for employee names that require one. For example, John Van Houton's surname would be entered as Van Houten. The cell also supports special characters - e.g. O'Leary or Elkjærd.

Tax Calculation

Use this cell to specify the method that will be used to calculate the employee's Income Tax (both Federal and Provincial, except Quebec which has different tax settings). Edit the cell to display a drop-down menu with the following available options:

Fixed Amount - Income Tax will be calculated based on a fixed amount (the amount must be defined in the Tax Calculation Amount cell).
Normal - Income Tax amount will be based on the default (normal) method which calculates the tax based on the total amount of the employee's taxable earnings.
Net Pay - Income Tax will be calculated based on the employee's Net Pay amount. If you choose this option, you must also enter the employee's Net Pay amount in the Tax Calculation Amount cell. In this case, the employee is paid this amount and Federal Tax is not calculated.
No Tax - No Income Tax will be deducted from the employee's pay.
Percentage - Income Tax will be calculated based on a percentage of the employee's Net Pay (the value must be defined in the Tax Calculation Percent cell. This option is useful for commission employees that have filled out a TD1X form.

Tax Calculation Amount

Use this cell to specify a fixed amount that will be used to calculate the employee's Federal Tax. This field is required only if the Fixed Amount option is selected (in the Tax Calculation cell) for the employee.

Tax Calculation Percent

Use this cell to specify a percent of the employee's Net Pay that will be used to calculate their Federal Tax. This field is required only if the Percentage option is selected (in the Tax Calculation cell) for the employee.

Tax Province

Use this cell to specify the province in which the employee is to be taxed. In most cases the employee's Address Province and Tax Province are the same. An exception would be a case where an employee works in one province and lives in another.

Note: If you choose the "Outside Canada" option, the T4, T4A, and T4 Review report will display "ZZ" as the employee's province.

Telephone

Use this cell to specify the employee's phone number. The format of the phone number is "+Country Code (Area Code) Phone Number +Extension". For example, if Joe Smith lives in Winnipeg, MB and his phone number includes an extension of 300, you would enter: 1 204 555-5555 +300.

Template

This cell shows the name of the template that is associated with the current employee. Templates are used to simplify the set up process for new staff by assigning multiple employment characteristics and settings to the employee in one step. Refer to the Templates help page for more information on this feature.

View the Templates help page to learn more about this feature
View a step-by-step tutorial on this feature

Termination

Use this cell to specify the last day for which the employee was paid. This is typically the last day that they worked (when terminated, going on leave, etc.) You may either enter a date in the field provided using the mmm/dd/yyyy format (e.g. if the date is August 31, 2018, you would enter Aug/31/2018. You can also enter a date by selecting the Calendar icon and choosing a date from the pop-up window that appears.

View the Status Parameters help page to learn more about this feature
View a step-by-step tutorial on this feature

User Name

This cell shows the user's unique login name that allows them to access eNETEmployer. The name must be different from all other users, and may contain letters, numbers, spaces, or special characters. If the user name was generated by eNETEmployer (see below), then the name will be based on the employee's name and number, and will include a system-generated suffix that is based on the company's name. For example, if Mary Smith works at XYZ Company, the default username could be: msmith001@xyzcompany. Note: You can change the name of each user (even if it was system-generated), but the suffix cannot be changed.

User Names are created in two ways:

Automatically when you create an employee Self-Service user account. View the Employee Self-Service User Accounts Overview for further details.
When you add a user manually in the Employer tab's Admin - Users screen.

WCB

Use this cell to specify the rate that will be used when calculating the employee's Workers' Compensation Board (WCB) amount. The options in this list will vary as follows:

None - Select this option if the employee is not subject to WCB.
<Province> - Select the appropriate option based on the employee's province and assigned rate. Provincial-based rates will appear in this drop-down list if you have created a WCB record for the payroll (via the Current Payroll - WCB screen. The provincial rate options are formatted as follows:
- The prefix (the first portion) of this option is based on the province that is defined in the payroll's WCB record.
- The suffix (the latter portion) of this option is based on the value that is defined in the Description cell for the same WCB record.

View the WCB help page to learn more about this feature
View a step-by-step tutorial on this feature

Zip Code

Use this cell to specify the employee's Zip Code, based on their U.S. mailing address. The required format is one group of five numerical characters (e.g. 90210). Note: The employee's Country setting must be set to United States in order to use this setting.

See Also:

Other Employee Settings: