Help Toolbar   (select a button to browse other online help sections) Home  Index  Tutorials  Resources  Search  Tabs & Menus  Button Bar  Table & Data Display

---

Pay Statements with Cheques

This report the current pay information for each employee for a given pay period, along with the employee's cheque data/image. Note: This report is identical to the Pay Statements with Cheques 2 report, except that the Date label is positioned to accomodate most pre-printed cheques.

View step-by-step tutorial

Since each province has its own legislation related to the information required on the pay statement, you can use the various options in the row to adjust your data as needed. For example, to include the employee's SIN or birth date on the report, place a check in the SIN and/or Birth Date cells in the Payroll Processing - Reports screen prior to generating the report.

Cheque Positioning - If your company's pre-printed statement forms require that the cheque be printed before the stub portion, you must place a checkmark in the Report screen's Cheque Before Stub cell. The resulting report will have the cheque portion moved up the page accordingly.

Section 1: Payroll Details

The top section of the stub display a number of items that identify the pay run for which the report was created. These items include:

• The Company Name
• The pay period's Start Date and End Date
• The employee's name and employee number

Section 2: Earnings

This first section of the table shows the employee's earning amounts for both the current period and the year-to-date (YTD). This includes:

• The first column displays the name of each earning as assigned in the Current Payroll - Earnings screen. Each earning name is truncated to four characters for space considerations.
• Rate - The employees hourly rate for the earning.
• Hours - The number of hours that the employee has worked for each earning in the current period.
• Current - The gross amount for each earning for the current period.
• Year-to-Date - The year-to-date amounts for each earning.

The bottom row of this section shows both the NET PAY and GROSS pay amount.

Section 3: Deductions

This section of the table shows the employee's deduction amounts for both the current period and the year-to-date (YTD).

• Description - The name of each deduction. Statutory deductions are included (Tax, CPP, EI), along with any deductions that were assigned in the Current Payroll - Deductions screen.
• Current - The amount for each deduction for the current period.
• Year-to-Date - The year-to-date amounts for each deduction.
• Total - The last row of this section shows the current period totals for all deductions, along with the YTD amounts.

Section 4: Cheque Data/Image

This section displays the data/image of the employee's cheque.

• Cheque Date - The cheque's issue date (as defined in the Calculation screen's Pay Date cell).
• Cheque Date Indicator - This text label (MM DD YYYY) can be included to assist in reading the cheque's issue date.
• Cheque Number - The cheque number as defined in the Report screen's Cheque Number cell.
• Cheque Amount - The cheque amount, displayed in both words and numerical format.
• Employee Address - The employee's mailing address.

---

See Also

• Reports Overview
  
  
• Payroll Reports
  • Payroll reports help page
  • Payroll report types
  • Creating a basic report
  • Creating a historical report
  • Creating a report with custom date ranges
  • Creating employee pay statements
  • Emailing employee pay statements
  • Creating an EFT
  • Creating ROEs
  • Creating a report using the Customized Views feature

• HR Reports
  • HR reports help page
  • Creating an HR report
  • Creating a report with custom settings and date ranges
  • Creating a report using the Customized Views feature