Bank Accounts (Payroll Tab)

The following step is optional - If you do not pay your employees via Electronic Funds Transfer (EFT) / Direct Deposit, you can skip this screen.

This screen is used to define bank account information for each employee if you are using the Electronic Funds Transfer (EFT) feature to pay employees. An employee must have at least one bank account enabled in order to be paid using the EFT feature (employees can have EFT funds distributed to up to three bank accounts). When the EFT procedure is initiated, eNETEmployer will satisfy the requirements in order of Bank 1, Bank 2 and finally, Bank 3. Refer to the EFT examples section (further down on this help page) for several payment scenarios.

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Common Buttons (included on all screens)

The following command buttons appear on all screens. Choose a button to view detailed description of each command. Note: If a button is unavailable (i.e. its text appears in Gray), either the command is not applicable to the current screen, or its function has already been applied (e.g. you clicked the New button for an item that can only be added one time). You can also view the Button Descriptions help page to see the detailed descriptions of all program button on a single help page.

Save New Delete Reload Tools Help

Save - Clicking this button saves all pending table changes to the program database. If a row is currently being edited, the changes will be saved and the row's checkmark () will remain so that you can continue making further edits.

New - This button allows you insert a new row (item) in the current table. Clicking the button adds the new row at the top of the table and activates Edit Mode so you can enter the data required for each cell. Note: If this button includes a drop-down list immediately to its right, you must first select an item from the list so that the new row will be based on the chosen list item.

Delete - Clicking this button removes the current row from the table. If you have multiple rows selected, all of the rows will be removed. When you click the button, you are prompted to make sure you want to delete the item(s) as the action cannot be undone.

Important Considerations - While most program screens allow you to delete a row easily, some screens contain items that require special consideration before deleting:

Employees - When you delete an employee from the Payroll tab's Employee - Setup Employee screen, the employee will no longer be visible on any screen in the Payroll tab other than the Employee - Status Parameters screen (the latter screen is required so that the employee can undeleted if necessary). If you delete an employee from the Employee Database, the employee is irretrievable. Refer to the Deleting Employees tutorial for more information.

Linked Items - Care should be taken when deleting an item(s) as they may be associated with other items in your database. If you attempt to delete an item and receive the following message: "Cannot delete <item> because it is linked to the following item:", it means that the item is associated (linked) with another item in the program. The item cannot be deleted until you remove the link/association between the two items. Refer to the Deleting Linked Items help page for more information.

Sub Rows - Some screens contain sub-rows that will appear under the main row that you are deleting. If you see an Expand icon () at the leftmost side of the row, you may wish to expand the main row to ensure that you are deleting the proper items. Note: If you are presented with an error message stating that "the first item should be deleted last", it indicates that you must delete all of the sub rows first before you can delete the main row. For screens that offer a Trash icon () to the left of the main row, you can choose the icon to remove the row and all of it's sub-rows in one action.

Reload - Clicking this button refreshes the browser page and replaces the data in the current screen with the last saved copy from the database. This is useful if you have made a number of changes to a row and wish to discard them all in one operation. Note: Remember that eNETEmployer saves the changes to a row each time a new row is selected. Thus, if you edit three rows in succession and then select the Reload button, only the third row will be restored.

Tools - Clicking the button displays a drop-down menu with special data functions that are available for the current screen. Depending on the which screen you are viewing, the options may include any of all of the following:

Audit - This option opens the History window that displays a list of changes that have been made to the current row. Changes are shown in colored text. Note: Audit History is a developing feature and subject to updates as new functionality is added.

Backup - This option creates a backup file that contains your complete company database (from all program modules, including Payroll, HR, Recruitment, etc.) - including all of the necessary information required to restore your data to the last program state when the backup was created. Depending on your browser settings, the backup file will either be stored in your Downloads folder or you may be presented with a window that will prompt you where to save the file. Click here to view a detailed description of the Backup command.

Export - This option saves the current table's data to a semicolon-separated file that can be opened in a spreadsheet program. The export function is carried out immediately upon choosing the command. Depending on your browser settings, the file will either be stored in your Downloads folder or you may be presented with a window that will prompt you where to save the file. Refer to the Export a File for Proper Formatting note above for more information on the export feature.

Import - This option allows you to import data from a character-separated (comma or semi-colon) spreadsheet file. Choosing the option opens a popup window where you can specify the file to be imported.

Messages - This option displays the Messages Log window that contains a running log of program messages that appear above the table. This log will be active for the login session, and will be cleared when you log out or the program, or if the system times out. The popup window contains thee command buttons:

Print - This button opens the Print window so that you can print a copy of the current table. A preview of the table will appear in a preview window before printing so that you can adjust the print settings as needed.

Copy - This button copies the full contents of the Messages Log window to your computer's virtual clipboard. If you wish to copy only a portion of the text shown, select the desired text, and then press <Ctrl>+<C> on your keyboard.

More - This button scrolls the window so that you can view messages that appear outside of the current view. You can also use the scroll bars at the left of the window to scroll through the window.

Print - This option opens the Print window so that you can print a copy of the current table. A preview of the table will appear in a preview window before printing so that you can adjust the print settings as needed.

Report - Available on the Payroll tab's Payroll Processing - Calculations screen only, this option generates an interim Payroll Register report so that you can review the details of the current pay sequence.

Help - Clicking this button displays a list of the various tutorials and online help tools that are provided for the current screen. The Online Help option provides a detailed description of each column and item on the current screen. The Step-by-Step option provides a tutorial for the current screen where you can follow along with the lesson one step at a time.

Table Columns

The following section of this help page describes the various columns and cells shown in the main table on this screen. If you see a description on this help page for a column that does not appear on your screen, you can add the additional column to your view by using the Customize option under the Views button (located at the left side of the screen just above the table). Refer to the Customize View help page for more help on this feature.

Hidden Rows - The columns on the right side of the table contain sub-rows that may be hidden from view initially (to provide more screen space). If required, these additional rows can be revealed by selecting the Expand Row icon (the right-facing triangle at the left side of each employee's top row). Expanding the rows provides access to the individual settings for each sub-row.

Audit

This button allows you to view a list of changes that have been made to the current item. Choosing the button opens the Audit History window where item changes are shown in colored text. Note: Audit History is a developing feature and subject to updates as new functionality is added.

Bank

Use this cell to enter the name of the employee's financial institution (e.g. Royal Bank). This name is used in eNETEmployer only and will not appear outside the program. Note: This cell is only editable if this row's Enable cell has its checkbox activated. Employees must have at least one bank account enabled in order to be paid using the EFT feature. To enter additional banks, select the Expand Row icon (the right-facing triangle located at the beginning of the row) to display additional cells, then enter the new bank information as needed.

EFT Examples - Each employee can be assigned up to three bank accounts. When producing EFT's eNETEmployer will satisfy Bank 1, then Bank 2, then Bank 3.

Example 1 - An employee has a net pay of $1,000.00, there are 3 bank accounts setup and enabled for this employee.

The first (Primary) one has a Max Amount of $500.00.

The second (Secondary) one has a Max Amount of $200.00.

And the third (Other) one has a Max Amount of $100.00.

Each bank account, starting with the Primary account, will be credited up to its Max Amount, until there is no money owing. So in this example the Primary account will get $500.00, then the Secondary will get $200.00, then the Other account will get $100.00. The remaining $200.00 will be printed as a cheque.

Example 2 - Using the same 3 enabled bank accounts with the same Max Amounts as in example 1, lets say the employee has a net pay of $600.00. Now the first Primary account will get $500.00 again. But the Secondary account will get only $100.00 because only $100.00 is left owing to the employee. The Other account will not have any money transferred to it.

Example 3 - If any account is setup and enabled, but has a Max Amount of $0.00, this account will be considered to not have a maximum amount, and the remainder of the owed, money will be paid to this account. So lets look back at Example 1, with one exception, the Secondary account has a Max Amount of $0.00. In this case the Secondary account will get $500, meaning it will get the remainder of the net pay. The Other account will not get any funds transferred to it.

Employee No.

This cell displays the unique number that identifies the employee in this payroll. Alphanumeric characters (letters and numbers) may be used. e.g. 001, or MGM001.

Note: The content for this cell cannot be edited directly. If you wish to modify the cell's text or value, you must open the appropriate screen that is used to manage its content.

Enable

Use this cell to specify whether the bank account is to be used when calculating the current payroll. Editing the cell will display a checkbox where you can specify the two available options: Yes (the item is active in the payroll) or No (the item in not active in the payroll).

Given Name

Use this cell to enter the employee's first name (also referred to "given name" or "personal name"). For example, John Smith's given name is "John". The cell supports special characters - e.g. María-Jose or Günther.

Note: The content for this cell cannot be edited directly. If you wish to modify the cell's text or value, you must open the appropriate screen that is used to manage its content.

Max Amt

Use this cell to define the maximum amount of funds that can be placed into this account during the EFT process. This is useful when the employee wishes to have a specific amount of funds deposited automatically and the remainder issued as a printed cheque.

Single Bank Scenario - If the employee is paid $1,000 and requests that Bank 1 receive $500, the remaining amount ($500) should be issued as a cheque (which can be viewed in Cheque Register report).

Multiple Bank Scenario - If the same employee has two bank accounts and wishes that all of their earnings be deposited via EFT with no printed cheques, then you would set the first bank account's Max. Amount cell to 500.00 and the second bank account's Max. Amount to 0.00 so that the first bank would be satisfied ($500.00) and all remaining funds would be allocated to the second. The same procedure applies if there are three bank accounts involved (i.e. if the last bank is set to 0.00, it will always receive the balance of the funds, thus negating a cheque being issued for any unallocated funds).

Order

This cell shows the bank accounts in the order that they will be processed. The Primary bank will always be processed first, followed by the Secondary bank, then the Other bank (if either of the latter two banks are defined). This cell and the order of its rows cannot be altered (e.g. if an employee switches their primary and secondary banks from TD and Scotiabank respectively, you must to re-enter the revised bank information into each row).

Surname

Use this cell to enter the employee's surname (also referred to "family name or "last name"). For example, John Smith's surname would be entered as Smith. You can also enter surname prefixes for employee names that require one. For example, John Van Houton's surname would be entered as Van Houten. The cell also supports special characters - e.g. O'Leary or Elkjærd.

Note: The content for this cell cannot be edited directly. If you wish to modify the cell's text or value, you must open the appropriate screen that is used to manage its content.

Transit - Bank ID - Account

Use this cell to enter the bank's Transit, ID and Account number. This number is typically found on an employee's personal cheque and must be entered in a specific format as outlined below:

Transit - The transit or bank branch number. This is typically a 5 digit number, e.g. 12345.
Bank ID - The bank identification number. For example, the ID number for the Royal Bank is 003.
Account - The bank account number. This can be up to 12 digits in length, e.g. 123456789012.

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