Positions (HR and Recruitment Tabs)

If your company employs staff who perform duties of varying types, you can use this screen to define position records to assist in employee reporting and other administrative purposes. Once you designate one or more positions, you can group employees into each position. For example, if you have two company positions entitled "Assembly" and "Management", you can use the Payroll Processing - Reports screen to generate various documents that report on each specific position.

View step-by-step tutorial

Recruitment Module - Note that this screen is shared between all modules that support this feature, including the HR module, the Recruitment module and the Scheduling module. Any changes made here will be reflected in the Positions screens across all modules.

Common Buttons (included on all screens)

The following command buttons appear on all screens. Choose a button to view detailed description of each command. Note: If a button is unavailable (i.e. its text appears in Gray), either the command is not applicable to the current screen, or its function has already been applied (e.g. you clicked the New button for an item that can only be added one time). You can also view the Button Descriptions help page to see the detailed descriptions of all program button on a single help page.

Save New Delete Reload Tools Help

Save - Clicking this button saves all pending table changes to the program database. If a row is currently being edited, the changes will be saved and the row's checkmark () will remain so that you can continue making further edits.

New - This button allows you insert a new row (item) in the current table. Clicking the button adds the new row at the top of the table and activates Edit Mode so you can enter the data required for each cell. Note: If this button includes a drop-down list immediately to its right, you must first select an item from the list so that the new row will be based on the chosen list item.

Delete - Clicking this button removes the current row from the table. If you have multiple rows selected, all of the rows will be removed. When you click the button, you are prompted to make sure you want to delete the item(s) as the action cannot be undone.

Important Considerations - While most program screens allow you to delete a row easily, some screens contain items that require special consideration before deleting:

Employees - When you delete an employee from the Payroll tab's Employee - Setup Employee screen, the employee will no longer be visible on any screen in the Payroll tab other than the Employee - Status Parameters screen (the latter screen is required so that the employee can undeleted if necessary). If you delete an employee from the Employee Database, the employee is irretrievable. Refer to the Deleting Employees tutorial for more information.

Linked Items - Care should be taken when deleting an item(s) as they may be associated with other items in your database. If you attempt to delete an item and receive the following message: "Cannot delete <item> because it is linked to the following item:", it means that the item is associated (linked) with another item in the program. The item cannot be deleted until you remove the link/association between the two items. Refer to the Deleting Linked Items help page for more information.

Sub Rows - Some screens contain sub-rows that will appear under the main row that you are deleting. If you see an Expand icon () at the leftmost side of the row, you may wish to expand the main row to ensure that you are deleting the proper items. Note: If you are presented with an error message stating that "the first item should be deleted last", it indicates that you must delete all of the sub rows first before you can delete the main row. For screens that offer a Trash icon () to the left of the main row, you can choose the icon to remove the row and all of it's sub-rows in one action.

Reload - Clicking this button refreshes the browser page and replaces the data in the current screen with the last saved copy from the database. This is useful if you have made a number of changes to a row and wish to discard them all in one operation. Note: Remember that eNETEmployer saves the changes to a row each time a new row is selected. Thus, if you edit three rows in succession and then select the Reload button, only the third row will be restored.

Tools - Clicking the button displays a drop-down menu with special data functions that are available for the current screen. Depending on the which screen you are viewing, the options may include any of all of the following:

Audit - This option opens the History window that displays a list of changes that have been made to the current row. Changes are shown in colored text. Note: Audit History is a developing feature and subject to updates as new functionality is added.

Backup - This option creates a backup file that contains your complete company database (from all program modules, including Payroll, HR, Recruitment, etc.) - including all of the necessary information required to restore your data to the last program state when the backup was created. Depending on your browser settings, the backup file will either be stored in your Downloads folder or you may be presented with a window that will prompt you where to save the file. Click here to view a detailed description of the Backup command.

Export - This option saves the current table's data to a semicolon-separated file that can be opened in a spreadsheet program. The export function is carried out immediately upon choosing the command. Depending on your browser settings, the file will either be stored in your Downloads folder or you may be presented with a window that will prompt you where to save the file. Refer to the Export a File for Proper Formatting note above for more information on the export feature.

Import - This option allows you to import data from a character-separated (comma or semi-colon) spreadsheet file. Choosing the option opens a popup window where you can specify the file to be imported.

Messages - This option displays the Messages Log window that contains a running log of program messages that appear above the table. This log will be active for the login session, and will be cleared when you log out or the program, or if the system times out. The popup window contains thee command buttons:

Print - This button opens the Print window so that you can print a copy of the current table. A preview of the table will appear in a preview window before printing so that you can adjust the print settings as needed.

Copy - This button copies the full contents of the Messages Log window to your computer's virtual clipboard. If you wish to copy only a portion of the text shown, select the desired text, and then press <Ctrl>+<C> on your keyboard.

More - This button scrolls the window so that you can view messages that appear outside of the current view. You can also use the scroll bars at the left of the window to scroll through the window.

Print - This option opens the Print window so that you can print a copy of the current table. A preview of the table will appear in a preview window before printing so that you can adjust the print settings as needed.

Report - Available on the Payroll tab's Payroll Processing - Calculations screen only, this option generates an interim Payroll Register report so that you can review the details of the current pay sequence.

Help - Clicking this button displays a list of the various tutorials and online help tools that are provided for the current screen. The Online Help option provides a detailed description of each column and item on the current screen. The Step-by-Step option provides a tutorial for the current screen where you can follow along with the lesson one step at a time.

Context-Specific Buttons (unique to this screen)

The following command buttons perform actions that are unique to this screen. Choose a button to view detailed description of each command. Note: If a button appears in Gray, either its function has already been applied, or the function is not applicable in the payroll's current state.

Organization Chart

Organization Chart - Choose this button to open a window that displays an Org Chart based your current positional hierarchy. Each node in the chart will be ordered based on the relationship that you have defined in the Supervisor cell for each position. Nodes can be repositioned as follows:

Reposition - You can reposition a node by clicking inside its box and dragging it to a new location in the chart. As you move the node, the connector lines will reconfigure as needed.

Disconnect - You can disconnect a node from its supervisor by clicking on the circle at the top of the node that is to be disconnected, and then dragging the arrow connector away until it detaches from the node. Note: This action will update the position's assignment as found in the Supervisor cell.

Connect - You can connect a disconnected node to a new supervisor by clicking on the rectangle at the bottom of the new supervisor node, and then dragging the arrow connector on top of the circle that appears on top of the intended subordinate. Note: This action will update the position's assignment as found in the Supervisor cell.

Table Columns

The following section of this help page describes the various columns that can appear in the main table on this screen. If you see a column description below that does not appear on your screen, you can add the column to your view by using the Customize option under the Views button (located at the left side of the screen just above the table). Refer to the Customize View help page for more help on this feature.

# (Number)

Use this cell to enter a number that will uniquely identify the position. The number can be used to as a reference to this position when sorting items on this screen and also for reporting purposes.

Description

Use this cell to enter a detailed description of the position, such as the type of work each employee would perform if assigned. For example, "Plant Foreman" or "Assembly Line".

Employee

This cell displays the names of employees who are assigned to current position. The list is provided for reference only and cannot be modified. Employee positions may be changed via the Positions screen.

Job Description Details

Use this cell to enter details that describe the job position. This can include general tasks or functions, or the responsibilities of the position. It could also specify another position to whom the person reports, qualifications or skills needed by the person in the job, a salary range, and so on. Selecting the link opens the Job Description Details window where you can enter the details as needed. You can also paste content into the window from another program or document (e.g. word processor, spreadsheet, web page).

Job Description Documents

This cell is used to upload and manage documents that relate to the current row item. This can include PDFs, word processing documents, spreadsheets, images and so on.

Manage - Choose this button to open the Documents window that allows you to manage the documents that are associated with this item. You can use the various options in the window to add, view, and remove documents. Each time you add a document, the name of the file will appear in the window's table, along with the date and time it was added.

Files of any type may be added including PDFs, word processing documents, spreadsheets and images.
You can store up to a maximum of 5 documents, with a maximum size of 10MB per document.

The table in the center of the window display the names of each file that currently resides in the management window. To select a file for viewing or removal, simply click on its name.

Open - Choose this button to view the currently selected file. Depending on your browser settings, the resulting file file will either be stored in your Downloads folder or you may be presented with a window that will prompt you where to save the file before viewing.
Remove - Available for Administrator accounts only, choose this button to delete the document.
Close - Choose this button to close the Documents window.

Name

Use this cell to enter the name of the position. The name should be unique and descriptive as it will appear on various screens and reports throughout the program.

Pay Equity

Use this cell to specify the pay equity information for the current position. Note: This feature is currently under development.

Supervisor

Use this cell to specify the manager/supervisor for the current position, if applicable. Editing the cell displays a drop-down menu of existing positions that have been created in the HR module. To assign a supervising position for the current row, simply choose an option from the list. Once assigned, you can use the Organizational Chart button to view the hierarchy in chart form. If you do not assign a supervisor, the position will appear at the top of the organizational chart at all times.