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Edit RL-1s (Payroll Tab)

This screen is used to view, edit or generate RL-1s for Quebec employees. Many of the cells will have information appearing automatically, based on the calculations performed by the program. Some options will have to be completed manually.

Quebec employees - Employees who work in Quebec will have their RL-1s appear on this screen automatically each time the Generate T4 button is selected in the Year End - Edit T4s screen. Note: The employee must have his/her Tax Province set to Quebec in the Employee - Setup Employee screen in order to have a RL-1 generated.
Manual RL-1s - RL-1s can also be generated and edited manually as needed by selecting the New button to insert a new row in the table. Refer to the help description for the New button below for more information.

View step-by-step tutorial

Common Buttons (included on all screens)

The following command buttons appear on all screens. Choose a button to view detailed description of each command. Note: If a button is unavailable (i.e. its text appears in Gray), either the command is not applicable to the current screen, or its function has already been applied (e.g. you clicked the New button for an item that can only be added one time). You can also view the Button Descriptions help page to see the detailed descriptions of all program button on a single help page.

Save New Delete Reload Tools Help

Save - Clicking this button saves all pending table changes to the program database. If a row is currently being edited, the changes will be saved and the row's checkmark () will remain so that you can continue making further edits.

New - This button allows you insert a new row (item) in the current table. Clicking the button adds the new row at the top of the table and activates Edit Mode so you can enter the data required for each cell. Note: If this button includes a drop-down list immediately to its right, you must first select an item from the list so that the new row will be based on the chosen list item.

Delete - Clicking this button removes the current row from the table. If you have multiple rows selected, all of the rows will be removed. When you click the button, you are prompted to make sure you want to delete the item(s) as the action cannot be undone.

Important Considerations - While most program screens allow you to delete a row easily, some screens contain items that require special consideration before deleting:

Employees - When you delete an employee from the Payroll tab's Employee - Setup Employee screen, the employee will no longer be visible on any screen in the Payroll tab other than the Employee - Status Parameters screen (the latter screen is required so that the employee can undeleted if necessary). If you delete an employee from the Employee Database, the employee is irretrievable. Refer to the Deleting Employees tutorial for more information.

Linked Items - Care should be taken when deleting an item(s) as they may be associated with other items in your database. If you attempt to delete an item and receive the following message: "Cannot delete <item> because it is linked to the following item:", it means that the item is associated (linked) with another item in the program. The item cannot be deleted until you remove the link/association between the two items. Refer to the Deleting Linked Items help page for more information.

Sub Rows - Some screens contain sub-rows that will appear under the main row that you are deleting. If you see an Expand icon () at the leftmost side of the row, you may wish to expand the main row to ensure that you are deleting the proper items. Note: If you are presented with an error message stating that "the first item should be deleted last", it indicates that you must delete all of the sub rows first before you can delete the main row. For screens that offer a Trash icon () to the left of the main row, you can choose the icon to remove the row and all of it's sub-rows in one action.

Reload - Clicking this button refreshes the browser page and replaces the data in the current screen with the last saved copy from the database. This is useful if you have made a number of changes to a row and wish to discard them all in one operation. Note: Remember that eNETEmployer saves the changes to a row each time a new row is selected. Thus, if you edit three rows in succession and then select the Reload button, only the third row will be restored.

Tools - Clicking the button displays a drop-down menu with special data functions that are available for the current screen. Depending on the which screen you are viewing, the options may include any of all of the following:

Audit - This option opens the History window that displays a list of changes that have been made to the current row. Changes are shown in colored text. Note: Audit History is a developing feature and subject to updates as new functionality is added.

Backup - This option creates a backup file that contains your complete company database (from all program modules, including Payroll, HR, Recruitment, etc.) - including all of the necessary information required to restore your data to the last program state when the backup was created. Depending on your browser settings, the backup file will either be stored in your Downloads folder or you may be presented with a window that will prompt you where to save the file. Click here to view a detailed description of the Backup command.

Export - This option saves the current table's data to a semicolon-separated file that can be opened in a spreadsheet program. The export function is carried out immediately upon choosing the command. Depending on your browser settings, the file will either be stored in your Downloads folder or you may be presented with a window that will prompt you where to save the file. Refer to the Export a File for Proper Formatting note above for more information on the export feature.

Import - This option allows you to import data from a character-separated (comma or semi-colon) spreadsheet file. Choosing the option opens a popup window where you can specify the file to be imported.

Messages - This option displays the Messages Log window that contains a running log of program messages that appear above the table. This log will be active for the login session, and will be cleared when you log out or the program, or if the system times out. The popup window contains thee command buttons:

Print - This button opens the Print window so that you can print a copy of the current table. A preview of the table will appear in a preview window before printing so that you can adjust the print settings as needed.

Copy - This button copies the full contents of the Messages Log window to your computer's virtual clipboard. If you wish to copy only a portion of the text shown, select the desired text, and then press <Ctrl>+<C> on your keyboard.

More - This button scrolls the window so that you can view messages that appear outside of the current view. You can also use the scroll bars at the left of the window to scroll through the window.

Print - This option opens the Print window so that you can print a copy of the current table. A preview of the table will appear in a preview window before printing so that you can adjust the print settings as needed.

Report - Available on the Payroll tab's Payroll Processing - Calculations screen only, this option generates an interim Payroll Register report so that you can review the details of the current pay sequence.

Help - Clicking this button displays a list of the various tutorials and online help tools that are provided for the current screen. The Online Help option provides a detailed description of each column and item on the current screen. The Step-by-Step option provides a tutorial for the current screen where you can follow along with the lesson one step at a time.

Context-Specific Buttons (unique to this screen)

The following command buttons perform actions that are unique to this screen. Choose a button to view detailed description of each command. Note: If a button appears in Gray, either its function has already been applied, or the function is not applicable in the payroll's current state.

New - Use this button to create a manual RL-1 and corresponding T4 for the year that is selected in the drop-down list to the right of this button. Manually created RL-1 forms are useful when a given employee has not already had one generated for them by the program (RL-1s are generated automatically for Quebec employees when you choose the Generate T4s button on the Edit T4s screen). To avoid generating all new T4s for all employees in the payroll, you would simply use the New button on this screen to add a single RL-1 record.

Note: Deleting a manually created RL-1 record will also remove its corresponding T4 record (shown on the Edit T4s screen).

Table Columns

The following section of this help page describes the various columns that can appear in the main table on this screen. If you see a column description below that does not appear on your screen, you can add the column to your view by using the Customize option under the Views button (located at the left side of the screen just above the table). Refer to the Customize View help page for more help on this feature.

Additional Address Info

Use this cell to enter additional address information that may be useful. This could include complete delivery designations or multi-unit indicators such as STE 208 (Suite 208), APT 33 (Apartment 33), etc., when applicable.

Address

Use this cell to enter the physical address (where applicable) at which the employee resides. The address can be entered as one entity (e.g. 698 South Street or Suite 3 - 600 South Street).

Approved

Check this box if this employee's RL-1 is approved and ready for viewing by the employee. If the RL-1 is marked as approved, it will become visible in the employee's Self-Service User Account the next time that they log in.

Box A through W

Use the fields in this section to enter the appropriate amounts for each RL-1-related item. These boxes correspond to the boxes that would appear on the employees actual printed form. Visit the Revenu Quebec website for complete details on each of these boxes.

City

Use this cell to enter the city in which the employee resides. This is typically the city shown on their mailing address, for T4/T4A and documentation purposes.

Code (Case O)

Use this cell to enter the code for other income that cannot be reported elsewhere on the RL-1 slip. Enter the appropriate alphabetic code in the cell to indicate the income type, then enter the actual income amount in the O-Autres revenus cell.

Code du Relevé

Use this cell to specify if the RL-1 is original, amended or cancelled. The three allowable codes are: "R" (for an original RL-1 slip), "A" (for an amended slip) and "D" (for a cancelled slip).

Country

Use this cell to specify the employee's country of residence. The program currently supports either Canada or the United States.

Download

Download - This button allows you to create the RL-1 in PDF format so that you can review its details. When you click the button, the program calculates the data and the results are then presented in a PDF file. Depending on your browser settings, any of the following three may occur; 1) the PDF file may open in a window for you to view, 2) the file may be sent to your Downloads folder where you can access it for viewing, 3) you may be presented with a window that will prompt you where to save the file.

Email

Use this cell to enter the employee's email address that will be used to email the year-end document using the Email feature found in the Print Year End Forms screen. When you generate the year end documents, the email address will be intitally populated with the employee's email address as entered in the Employee - Setup Employee screen. (but only if the employee is set to any Status other than "Terminated"). Refer to the Email - Terminated Status note found in the Print Year End Forms screen.

Valid email addresses, such as john.smith@example.com are made up of the name, followed by the @ symbol, followed by a domain. The domain part is not case-sensitive, but the name portion may be, depending on the recipient's email server settings. Underscores and hyphens are permitted, but other special characters are not (e.g. #, $, !, quotes and spaces).

Employee Number

This cell displays the unique number that identifies the employee in this payroll. Alphanumeric characters (letters and numbers) may be used. e.g. 001, or MGM001.

Employee Postal Code

Use this cell to specify the employee's Postal Code, based on their Canadian mailing address. The required format is two groups of three characters each, starting with a letter and alternating with a number (e.g. R2R 2R2). Note: The employee's Country setting must be set to Canada in order to use this setting.

Employee Province

Use this cell to specify the employee's Canadian province (or U.S. state) of residence.

First Name

Use this cell to enter the employee's first name (also referred to "given name" or "personal name"). For example, John Smith's given name is "John". The cell supports special characters - e.g. María-Jose or Günther.

Last Name

Use this cell to enter the employee's surname (also referred to "family name or "last name"). For example, John Smith's surname would be entered as Smith. You can also enter surname prefixes for employee names that require one. For example, John Van Houton's surname would be entered as Van Houten. The cell also supports special characters - e.g. O'Leary or Elkjærd.

Last Year

This undeditable cell indicates if the RL-1 was generated for the previous year. The two available states are Yes (the RL-1 was generated for the previous year) or No (the RL-1 was generated for a year that was earlier than the previous year). This option is provided for sorting purposes so that you can easily view many RL-1s by their year, as opposed to scrolling through many rows of historical RL-1s.

For example, if you have entered the year 2016 and you have completed the 2015 year-end process for your company of 100 Quebec employees, 100 RL-1s will appear in the table. One year later, the year end process will generate another 100 RL-1s and the list size will increase accordingly. You could then use the Sort feature to arrange your RL-1 display using the Last Year column and easily view the previous year's RL-1s at the top of the list.

Montants complémentaires 1-4

Use these cells to enter dollar amounts that relate to special employment income, e.g. employment commissions, taxable allowances and benefits, deductible amounts and other entries. Each entry you make must include a corresponding entry in its matching Renseignements complémentaires column. For example, if you enter $500 in the Montants complémentaires 2 cell for income the employee has received under a profit-sharing plan, the corresponding Renseignements complémentaires 2 cell must have the D-2 option selected.

No du dernier relevé transmis

If you are submitting an amended slip, use this cell to enter the number of the last slip that was filed.

Numero de référence (facultatif)

Use this cell to enter an reference number that you wish to include as an additional means of identifying the employee. This cell is optional.

Renseignements complémentaires 1-4

Use the fields in this section to specify the codes that relate to special employment income. Each code you choose must include a dollar amount in its matching Montants complémentaires column. For example, if you specify the D-2 option in the Renseignements complémentaires 2 cell (for income the employee has received under a profit-sharing plan), the Montants complémentaires 2 cell must also have the corresponding dollar amount defined.

Sequential Number

* This feature is under development. This Sequential Number is associated with a paper RL slip provided by Revenu Quebec or via a computer-generated RL slip (series of sequential numbers provided to software developers only).

Social insurance number

Use this cell to enter the employee's Social Insurance Number (SIN). This number is validated and must adhere to the required 9-digit format. Note: If you enter a SIN that is already used by another employee, a warning message will be displayed, stating that the number is already in use, and that the new SIN will not be accepted.

Additional Notes:

If this cell is left blank (e.g. the employee has not yet been issued a SIN, or the employee has not yet provided you with their number), the program will not issue a warning message. However, the ommision will be noted if you run the Calculation Review Report. Further, you can calculate payrolls and work with the program, but remember that the SIN is required for ROE's and T4s.
If an employee does not provide a SIN, employers must prove that they have made a reasonable effort to collect it, such as making a written request to obtain the SIN. While waiting to receive your employee’s SIN, you must continue to deduct remit and report deductions for the employee.
Social Insurance Numbers that begin with a 9 are temporary numbers. If you assigned a temporary SIN when the employee was created, you should check with the employee to see if they have since received a permanent number (and then enter the permanent number here).

View

View - This button allows you to view the RL-1 so that you can review its details. When you click the button, the RL-1 will appear in a pop-up window. The window contains various controls that allow you to perform common tasks such as printing, downloading and searching.

Year

This cell displays year on which the current RL-1 is based. This year cannot be edited and is determined at the time the RL-1 is created.

Zip Code

Use this cell to specify the employee's Zip Code, based on their U.S. mailing address. The required format is one group of five numerical characters (e.g. 90210). Note: The employee's Country setting must be set to United States in order to use this setting.