Payroll Define Status (Employer Tab)

This screen is optional - This screen is not required to perform the payroll procedure. If the program's default statuses' suit your needs, you can skip this screen.

This screen is used to define custom employee Status indicators, over and above eNETEmployer's pre-defined Statuses. A custom status is useful in cases where the program's pre-defined status name does not adequately represent the employee's current state of employment. For example, if two employees are set to "On Leave" status for different reasons, you can create a custom status for each individual reason (e.g. Military Leave, Parental Leave, Personal Emergency Leave, Family Medical Leave).

Each status that you define will act as an "alias" to the one of the program's six pre-defined status indicators: Active, On Leave, Terminated, Last Pay, Special, and Delete. For example, if an employee is taking Compassionate Care leave, you could create a custom leave entitled "Compassionate Care", and then you would assign it to the program's "On Leave" status so that the employee would not be included in any subsequent pay calculations.

Similarly, if you needed to layoff a group of employees due to a plant closure and wish to indicate the reason for their "Terminated" status, you could create a custom leave entitled "Permanent Layoff", and then you would assign it to the program's "Terminated" status. In this case, the employees would not be included in any subsequent pay calculations (because they are terminated), and the records would more clearly indicate the reason for the terminations (Plant Closure).

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Common Buttons

Visit the Button Descriptions help page to view detailed descriptions of each button that appears on your screen (whether in the Button Bar at the top of the table, or in the table itself). Note: If a button is unavailable (i.e. its text appears in Gray), either the command is not applicable to the current screen, or its function has already been applied (e.g. you clicked the New button for an item that can only be added one time).

The following section of this help page describes the various columns that can appear in the main table on this screen. If you see a column description below that does not appear on your screen, you can add the column to your view by using the Customize option under the Views button (located at the left side of the screen just above the table). Refer to the Customize View help page for more help on this feature.

Action

Use this cell to specify how the custom status should be treated, in terms of any subsequent payroll calculations. For example, if you create a custom status entitled "Personal Leave", you would apply it to the "On Leave" status so that the employee would not be included in any subsequent pay calculations. Custom statuses can be applied the following actions:

Active - Indicates that the employee is actively engaged in work with the company and is considered active in the payroll.
On Leave - Indicates that the employee is away from work for an indefinite period of time.
Terminated - Indicates that the employee is no longer working at the company and is now excluded from the payroll. Note: Employees are set to this status automatically after a pay has been closed and in which they have been marked as the Last Pay status (see below). It should also be mentioned that the word "terminated" is used as a general "status" term and simply means that a person is "no longer in the payroll" - and is applicable in a number of cases (retiring from the company, quitting the job, permanent job loss, etc.).
Last Pay - Indicates that the next pay run will be the employee's last pay. Note: As mentioned above, if you mark an employee with this status and then close the pay, the employee will be automatically set to the Terminated status and excluded from subsequent pay runs (see above).
Special - Indicates that the employee is to be included in any subsequent Extra, Additional, or Reversal (Special) pay runs. This status is best used in cases where a pay run is to be applied to a single or limited number of employees only. If a Reversal (All) payroll is run, this status will be ignored since all employees will be paid regardless. Note: If you set an employee's status for a single subsequent special pay run, remember to set the status back to Active after the run so that the employee will not continue to be included in subsequent special runs.
Deleted - Indicates that the employee is not working for the company and has been removed from the payroll. This status can be needed in a number of cases such as:
- The employee was created in error or as a duplicate.
- The employee was never paid nor does he/she have any YTD values.
- The employee was created for testing purposes only.
Note: Do not use the Delete status to remove an employee from the payroll. If you wish to delete an employee, you should open the Setup Employee screen and use the Delete button to remove them. Additionally, if you delete an employee who had a user account (either for payroll editing purposes or for viewing personal pay stubs), the user's account will be disabled. If required, you can re-enable the account in the Users screen under the Employer tab.

Description

Use this cell to enter a brief description for the custom status. This description is for reference purposes only and will not appear elsewhere in the program or on any reports.

Name

Use this cell to enter a name for the custom status. This name will appear in various program screens when referring to each status.