Setup Payroll (Employer Tab)

This screen is for multiple payrolls only: When you sign up with eNETEmployer Services, your initial account is provided with the first payroll setup and ready to use. The following step should only be used if you are creating a new payroll, over and above your original payroll.

This screen is used to control basic aspects of the payroll such as its name, status and whether it is applicable for calculating and reporting. It also allows you to define an email address for the payroll's representative at your organization.

View step-by-step tutorial

Common Buttons (included on all screens)

The following command buttons appear on all screens. Choose a button to view detailed description of each command. Note: If a button is unavailable (i.e. its text appears in Gray), either the command is not applicable to the current screen, or its function has already been applied (e.g. you clicked the New button for an item that can only be added one time). You can also view the Button Descriptions help page to see the detailed descriptions of all program button on a single help page.

Save New Delete Reload Tools Help

Save - Clicking this button saves all pending table changes to the program database. If a row is currently being edited, the changes will be saved and the row's checkmark () will remain so that you can continue making further edits.

New - This button allows you insert a new row (item) in the current table. Clicking the button adds the new row at the top of the table and activates Edit Mode so you can enter the data required for each cell. Note: If this button includes a drop-down list immediately to its right, you must first select an item from the list so that the new row will be based on the chosen list item.

Delete - Clicking this button removes the current row from the table. If you have multiple rows selected, all of the rows will be removed. When you click the button, you are prompted to make sure you want to delete the item(s) as the action cannot be undone.

Important Considerations - While most program screens allow you to delete a row easily, some screens contain items that require special consideration before deleting:

Employees - When you delete an employee from the Payroll tab's Employee - Setup Employee screen, the employee will no longer be visible on any screen in the Payroll tab other than the Employee - Status Parameters screen (the latter screen is required so that the employee can undeleted if necessary). If you delete an employee from the Employee Database, the employee is irretrievable. Refer to the Deleting Employees tutorial for more information.

Linked Items - Care should be taken when deleting an item(s) as they may be associated with other items in your database. If you attempt to delete an item and receive the following message: "Cannot delete <item> because it is linked to the following item:", it means that the item is associated (linked) with another item in the program. The item cannot be deleted until you remove the link/association between the two items. Refer to the Deleting Linked Items help page for more information.

Sub Rows - Some screens contain sub-rows that will appear under the main row that you are deleting. If you see an Expand icon () at the leftmost side of the row, you may wish to expand the main row to ensure that you are deleting the proper items. Note: If you are presented with an error message stating that "the first item should be deleted last", it indicates that you must delete all of the sub rows first before you can delete the main row. For screens that offer a Trash icon () to the left of the main row, you can choose the icon to remove the row and all of it's sub-rows in one action.

Reload - Clicking this button refreshes the browser page and replaces the data in the current screen with the last saved copy from the database. This is useful if you have made a number of changes to a row and wish to discard them all in one operation. Note: Remember that eNETEmployer saves the changes to a row each time a new row is selected. Thus, if you edit three rows in succession and then select the Reload button, only the third row will be restored.

Tools - Clicking the button displays a drop-down menu with special data functions that are available for the current screen. Depending on the which screen you are viewing, the options may include any of all of the following:

Audit - This option opens the History window that displays a list of changes that have been made to the current row. Changes are shown in colored text. Note: Audit History is a developing feature and subject to updates as new functionality is added.

Backup - This option creates a backup file that contains your complete company database (from all program modules, including Payroll, HR, Recruitment, etc.) - including all of the necessary information required to restore your data to the last program state when the backup was created. Depending on your browser settings, the backup file will either be stored in your Downloads folder or you may be presented with a window that will prompt you where to save the file. Click here to view a detailed description of the Backup command.

Export - This option saves the current table's data to a semicolon-separated file that can be opened in a spreadsheet program. The export function is carried out immediately upon choosing the command. Depending on your browser settings, the file will either be stored in your Downloads folder or you may be presented with a window that will prompt you where to save the file. Refer to the Export a File for Proper Formatting note above for more information on the export feature.

Import - This option allows you to import data from a character-separated (comma or semi-colon) spreadsheet file. Choosing the option opens a popup window where you can specify the file to be imported.

Messages - This option displays the Messages Log window that contains a running log of program messages that appear above the table. This log will be active for the login session, and will be cleared when you log out or the program, or if the system times out. The popup window contains thee command buttons:

Print - This button opens the Print window so that you can print a copy of the current table. A preview of the table will appear in a preview window before printing so that you can adjust the print settings as needed.

Copy - This button copies the full contents of the Messages Log window to your computer's virtual clipboard. If you wish to copy only a portion of the text shown, select the desired text, and then press <Ctrl>+<C> on your keyboard.

More - This button scrolls the window so that you can view messages that appear outside of the current view. You can also use the scroll bars at the left of the window to scroll through the window.

Print - This option opens the Print window so that you can print a copy of the current table. A preview of the table will appear in a preview window before printing so that you can adjust the print settings as needed.

Report - Available on the Payroll tab's Payroll Processing - Calculations screen only, this option generates an interim Payroll Register report so that you can review the details of the current pay sequence.

Help - Clicking this button displays a list of the various tutorials and online help tools that are provided for the current screen. The Online Help option provides a detailed description of each column and item on the current screen. The Step-by-Step option provides a tutorial for the current screen where you can follow along with the lesson one step at a time.

Table Columns

The following section of this help page describes the various columns that can appear in the main table on this screen. If you see a column description below that does not appear on your screen, you can add the column to your view by using the Customize option under the Views button (located at the left side of the screen just above the table). Refer to the Customize View help page for more help on this feature.

Calculate

Use this cell to specify if the current payroll will be available for batch calculations. Batch calculations can be useful if you have a company that uses more than one payroll and wish to calculate each of the payrolls at the same time. Editing the cell will display a checkbox where you can specify the two available options: Yes (the payroll will be available for batch calculations) or No (the payroll will only be available for single calculations).

Description

Use this cell to enter a brief description for the payroll. This description is for reference purposes only and will not appear elsewhere in the program or on any reports.

Enabled

Use this cell to specify if the current payroll will be active for use. Editing the cell will display a checkbox where you can specify the two available options: Yes (the payroll will be active and available for use) or No (the payroll will be inactive).

Name

Use this cell to enter a name for the payroll. This name is for reference purposes only and will not appear elsewhere in the program or on any reports.

Open

Open - Use this button to activate (open) the current payroll for use. Opening a payroll means that all subsequent data entry and calculations will be based on the active payroll. Any inactive payrolls (i.e. not enabled) will remain closed and unaffected by changes. Choosing the button activates the corresponding payroll and immediately redirects you to the most recent screen you were viewing on the Payroll tab.

Opened

This uneditable cell indicates whether the current payroll is Active (i.e. the currently open payroll) or Inactive (i.e. a closed payroll). Note: Only one payroll can be opened at any given time.

Rep Email

If you are employing the services of eNETEmployer Services to process your payroll, use this cell to enter the email address of your eNETEmployer Services payroll representative. This is useful in two ways; 1) The representative listed here may be contacted if you have any questions or concerns regarding your payroll, and 2) Each time you close a payroll, the eNETEmployer Services person listed here will be sent an email message notifying them of the action. This notification will let the representative know that the payroll is closed and ready for processing.

If you are not using eNETEmployer Services to process your payroll (e.g. you are peforming these services in-house), you can either leave this cell blank or enter the email address of your own company's payroll representative.

Valid email addresses, such as john.smith@example.com are made up of the name, followed by the @ symbol, followed by a domain. The domain part is not case-sensitive, but the name portion may be, depending on the persons email server settings. Underscores and hyphens are permitted, but other special characters (e.g. #, $, !, quotes and spaces) are not.

Reports

Use this cell to specify if the current payroll will be made available for reporting purposes. Some businesses prefer to prevent reports being created from a given payroll due to privacy concerns. Editing the cell will display a checkbox where you can specify the two available options: Yes (reports can be run based on the current payroll) or No (no reports will be available for the current payroll).