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Transactions (Payroll Tab)

This screen allows you to view the payroll item transactions for closed pay runs. This is useful during the payroll review process when you need to examine past transactions, whether they be for a single pay sequence or across a range of historical pay runs. Note: The data presented in this screen is for review purposes only and cannot be edited.

View step-by-step tutorial

Screen Layout

This screen differs from other eNETEmployer screens in that it contains two distinct data tables:

The Top Table - The top table displays the totals for each pay sequence that you have loaded in the two drop-down lists (whether one sequence or a range of sequences). The data for each sequence is grouped together based on your employee list, starting with the earliest pay sequence and followed by the next sequence (if you have selected a range of sequences).
The Bottom Table - The bottom table displays the totals for all of the pay sequences combined. If you have loaded only one sequence, then both tables will display the same results.

Various Payroll Item Columns - The tables on this screen will display a series of columns that are based on the information in your payroll. The categories include:

Payroll Items - Each time you create a Payroll Item (either an earning, deduction/benefit, or accumulator), a corresponding column will appear for the item so that you can view its individual transaction details. The name of the column will be based on the Short Name you assigned to the item when it was created. For example, if you created a salary earning entitled "Salary" and it's Short Name was entered as "Sal", then it's corresponding column name on this screen would be entitled "Earning Sal Amount". If you have not assigned a Short Name to the item, then this column will use its regular name.
Canada Revenue Agency Items - A number of CRA-related items are included (Tax, CPP, EI, etc.) in order to provide a full picture of each employee's payroll details. See the various items on this help page for a description of each.
Revenue Quebec Items - For Quebec-based employees, a number of Revenu Quebec-related items are included (Que Tax, PPIP, etc.). See the various items on this help page for a description of each.
Miscellaneous Tax-related Items - Numerous other tax-related items are also included such as Gross and Net income, WCB premiums, etc. See the various items on this help page for a description of each.

Common Buttons (included on all screens)

The following command buttons appear on all screens. Choose a button to view detailed description of each command. Note: If a button is unavailable (i.e. its text appears in Gray), either the command is not applicable to the current screen, or its function has already been applied (e.g. you clicked the New button for an item that can only be added one time). You can also view the Button Descriptions help page to see the detailed descriptions of all program button on a single help page.

Save New Delete Reload Tools Help

Save - Clicking this button saves all pending table changes to the program database. If a row is currently being edited, the changes will be saved and the row's checkmark () will remain so that you can continue making further edits.

New - This button allows you insert a new row (item) in the current table. Clicking the button adds the new row at the top of the table and activates Edit Mode so you can enter the data required for each cell. Note: If this button includes a drop-down list immediately to its right, you must first select an item from the list so that the new row will be based on the chosen list item.

Delete - Clicking this button removes the current row from the table. If you have multiple rows selected, all of the rows will be removed. When you click the button, you are prompted to make sure you want to delete the item(s) as the action cannot be undone.

Important Considerations - While most program screens allow you to delete a row easily, some screens contain items that require special consideration before deleting:

Employees - When you delete an employee from the Payroll tab's Employee - Setup Employee screen, the employee will no longer be visible on any screen in the Payroll tab other than the Employee - Status Parameters screen (the latter screen is required so that the employee can undeleted if necessary). If you delete an employee from the Employee Database, the employee is irretrievable. Refer to the Deleting Employees tutorial for more information.

Linked Items - Care should be taken when deleting an item(s) as they may be associated with other items in your database. If you attempt to delete an item and receive the following message: "Cannot delete <item> because it is linked to the following item:", it means that the item is associated (linked) with another item in the program. The item cannot be deleted until you remove the link/association between the two items. Refer to the Deleting Linked Items help page for more information.

Sub Rows - Some screens contain sub-rows that will appear under the main row that you are deleting. If you see an Expand icon () at the leftmost side of the row, you may wish to expand the main row to ensure that you are deleting the proper items. Note: If you are presented with an error message stating that "the first item should be deleted last", it indicates that you must delete all of the sub rows first before you can delete the main row. For screens that offer a Trash icon () to the left of the main row, you can choose the icon to remove the row and all of it's sub-rows in one action.

Reload - Clicking this button refreshes the browser page and replaces the data in the current screen with the last saved copy from the database. This is useful if you have made a number of changes to a row and wish to discard them all in one operation. Note: Remember that eNETEmployer saves the changes to a row each time a new row is selected. Thus, if you edit three rows in succession and then select the Reload button, only the third row will be restored.

Tools - Clicking the button displays a drop-down menu with special data functions that are available for the current screen. Depending on the which screen you are viewing, the options may include any of all of the following:

Audit - This option opens the History window that displays a list of changes that have been made to the current row. Changes are shown in colored text. Note: Audit History is a developing feature and subject to updates as new functionality is added.

Backup - This option creates a backup file that contains your complete company database (from all program modules, including Payroll, HR, Recruitment, etc.) - including all of the necessary information required to restore your data to the last program state when the backup was created. Depending on your browser settings, the backup file will either be stored in your Downloads folder or you may be presented with a window that will prompt you where to save the file. Click here to view a detailed description of the Backup command.

Export - This option saves the current table's data to a semicolon-separated file that can be opened in a spreadsheet program. The export function is carried out immediately upon choosing the command. Depending on your browser settings, the file will either be stored in your Downloads folder or you may be presented with a window that will prompt you where to save the file. Refer to the Export a File for Proper Formatting note above for more information on the export feature.

Import - This option allows you to import data from a character-separated (comma or semi-colon) spreadsheet file. Choosing the option opens a popup window where you can specify the file to be imported.

Messages - This option displays the Messages Log window that contains a running log of program messages that appear above the table. This log will be active for the login session, and will be cleared when you log out or the program, or if the system times out. The popup window contains thee command buttons:

Print - This button opens the Print window so that you can print a copy of the current table. A preview of the table will appear in a preview window before printing so that you can adjust the print settings as needed.

Copy - This button copies the full contents of the Messages Log window to your computer's virtual clipboard. If you wish to copy only a portion of the text shown, select the desired text, and then press <Ctrl>+<C> on your keyboard.

More - This button scrolls the window so that you can view messages that appear outside of the current view. You can also use the scroll bars at the left of the window to scroll through the window.

Print - This option opens the Print window so that you can print a copy of the current table. A preview of the table will appear in a preview window before printing so that you can adjust the print settings as needed.

Report - Available on the Payroll tab's Payroll Processing - Calculations screen only, this option generates an interim Payroll Register report so that you can review the details of the current pay sequence.

Help - Clicking this button displays a list of the various tutorials and online help tools that are provided for the current screen. The Online Help option provides a detailed description of each column and item on the current screen. The Step-by-Step option provides a tutorial for the current screen where you can follow along with the lesson one step at a time.

Context-Specific Buttons (that are unique to this screen, or that require additional instruction)

Load Transactions - This button allows you to load the payroll transactions for a given pay sequence or range of pay sequences. Clicking the button loads each employee's payroll transactions for the pay sequence that is defined in the drop-down lists that appears to the right of the button. When you load a pay sequence, each row represents a single employee along with his/her individual details.

The pay sequence numbers shown in the drop-down lists are sequentially assigned and increment for every pay calculation regardless of the calculation type. For example, if your payroll is set to semi-monthly, and you calculated 24 Normal pay types throughout the year (i.e. no other special pay types), the final sequence at year-end would be 24. Each time you run other pay type (e.g. Additional, Extra, Reversal, etc.), this number will increment accordingly.

Each pay sequence in the drop-down lists are displayed with a series of identifiable information based on the following format: (pay period - pay sequence, start date - end date, pay type, and pay date).

Table Columns

The following section of this help page describes the various columns that can appear in the main table on this screen. If you see a column description below that does not appear on your screen, you can add the column to your view by using the Customize option under the Views button (located at the left side of the screen just above the table). Refer to the Customize View help page for more help on this feature.

<Accumulator Name>

This cell displays the amount that was calculated for the accumulator, based on the selected pay sequence(s).

<Benefit Name>

This cell displays the amount that was calculated for the benefit, based on the selected pay sequence(s).

Birth Date

This cell displays the employee's Birth Date.

CPP EE

This cell displays the amount that was calculated for the employee's CPP deduction, based on the selected pay sequence(s).

CPP ER

This cell displays the employer's portion of the CPP deduction, based on the selected pay sequence(s).

CPP Applicable

This cell displays the amount of the CPP deduction that is subject to tax, based on the selected pay sequence(s).

<Deduction Name>

This cell displays the amount that was calculated for the deduction, based on the selected pay sequence(s).

Distribution

This cell displays the employee's default Distribution.

EI EE

This cell displays the amount that was calculated for the employee's EI deduction, based on the selected pay sequence(s).

EI ER

This cell displays the employer's portion of the EI deduction, based on the selected pay sequence(s).

EI Hours

This cell displays the amount of EI hours that are subject to tax, based on the selected pay sequence(s).

<Earning Name> Amount

This cell displays the amount that was calculated for the earning, based on the selected pay sequence(s).

<Earning Name> Hours

This cell displays the hours that were calculated for the earning, based on the selected pay sequence(s).

<Earning Name> Rate

This cell displays the rate that was used to calculate the earning, based on the selected pay sequence(s).

Employee No.

This cell displays the unique number that identifies the employee in this payroll.

Federal Tax

This cell displays the amount of Federal Tax that has been calculated for the employee, based on the selected pay sequence(s).

Gross

This cell displays the gross amount of earnings that have been calculated for the employee, based on the selected pay sequence(s).

Given Name

This cell displays the employee's first name (also referred to "given name" or "personal name").

Last Rehire

This cell displays the date that the employee was last rehired.

Net

This cell displays the net amount of earnings that have been calculated for the employee, based on the selected pay sequence(s).

Pay Sequence

This cell displays the starting payroll sequence number that is currently loaded (i.e. the sequence that was chosen from the first list when the Load Transactions button was selected). To view a different pay sequence, you must choose one or more from the drop-down list(s) beside the Load Transaction button, and then click the button to load the data.

Prov. Health

This cell displays the amount that has been calculated for the employee's Health premiums.

Prov. Health Applicable

This cell displays the provincial health premium amount that has been calculated for the employee.

PPIP EE

This cell displays the amount that was calculated for the employee's PPIP deduction, based on the selected pay sequence(s).

PPIP ER

This cell displays the employer's portion of the PPIP deduction, based on the selected pay sequence(s).

PPIP Applicable

This cell displays the amount of the PPIP deduction that is subject to tax, based on the selected pay sequence(s).

QPP EE

This cell displays the amount that was calculated for the employee's QPP deduction, based on the selected pay sequence(s).

QPP ER

This cell displays the employer's portion of the QPP deduction, based on the selected pay sequence(s).

QPP Applicable

This cell displays the amount of employee wages that are subject to the QPP deduction, based on the selected pay sequence(s).

QTaxable

This cell displays the amount of employees wages that are applicable for Revenu Québec tax withholdings, based on the selected pay sequence(s).

SIN

This cell displays the employee's social insurance number.

Start Date

This cell displays the employee's Start Date.

Surname

This cell displays the employee's surname (also referred to "family name" or "last name").

Taxable

This cell displays the total amount of earnings that are taxable for the employee, based on the selected pay sequence(s).

Termination

This cell displays the employee's Termination Date.

Total Amount

This cell displays the total amount paid for all of the employee's earnings combine, based on the chosen pay sequence(s).

Total Hours

This cell displays the total amount of hours that were calculated for the employee, for the earning for the chosen pay sequence.

WCB

This cell displays the total amount of WCB premiums that were calculated for the employee, based on the selected pay sequence(s).

WCB Applicable

This cell displays the amount of the WCB premiums that are subject to tax, based on the selected pay sequence(s).