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Transactions (Payroll Tab)
This screen allows you to view the payroll item transactions for closed pay runs. This is useful during the payroll review process when you need to examine past transactions, whether they be for a single pay sequence or across a range of historical pay runs. Note: The data presented in this screen is for review purposes only and cannot be edited.
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Screen Layout
This screen differs from other eNETEmployer screens in that it contains two distinct data tables:
- The Top Table - The top table displays the totals for each pay sequence that you have loaded in the two drop-down lists (whether one sequence or a range of sequences). The data for each sequence is grouped together based on your employee list, starting with the earliest pay sequence and followed by the next sequence (if you have selected a range of sequences).
- The Bottom Table - The bottom table displays the totals for all of the pay sequences combined. If you have loaded only one sequence, then both tables will display the same results.
Various Payroll Item Columns - The tables on this screen will display a series of columns that are based on the information in your payroll. The categories include:
- Payroll Items - Each time you create a Payroll Item (either an earning, deduction/benefit, or accumulator), a corresponding column will appear for the item so that you can view its individual transaction details. The name of the column will be based on the Short Name you assigned to the item when it was created. For example, if you created a salary earning entitled "Salary" and it's Short Name was entered as "Sal", then it's corresponding column name on this screen would be entitled "Earning Sal Amount". If you have not assigned a Short Name to the item, then this column will use its regular name.
- Canada Revenue Agency Items - A number of CRA-related items are included (Tax, CPP, EI, etc.) in order to provide a full picture of each employee's payroll details. See the various items on this help page for a description of each.
- Revenue Quebec Items - For Quebec-based employees, a number of Revenu Quebec-related items are included (Que Tax, PPIP, etc.). See the various items on this help page for a description of each.
- Miscellaneous Tax-related Items - Numerous other tax-related items are also included such as Gross and Net income, WCB premiums, etc. See the various items on this help page for a description of each.
Common Buttons
Visit the Button Descriptions help page to view detailed descriptions of each button that appears on your screen (whether in the Button Bar at the top of the table, or in the table itself). Note: If a button is unavailable (i.e. its text appears in Gray), either the command is not applicable to the current screen, or its function has already been applied (e.g. you clicked the New button for an item that can only be added one time).
Context-Specific Buttons (that are unique to this screen, or that require additional instruction)
Load Transactions - This button allows you to load the payroll transactions for a given pay sequence or range of pay sequences. Clicking the button loads each employee's payroll transactions for the pay sequence that is defined in the drop-down lists that appears to the right of the button. When you load a pay sequence, each row represents a single employee along with his/her individual details.
The pay sequence numbers shown in the drop-down lists are sequentially assigned and increment for every pay calculation regardless of the calculation type. For example, if your payroll is set to semi-monthly, and you calculated 24 Normal pay types throughout the year (i.e. no other special pay types), the final sequence at year-end would be 24. Each time you run other pay type (e.g. Additional, Extra, Reversal, etc.), this number will increment accordingly.
Each pay sequence in the drop-down lists are displayed with a series of identifiable information based on the following format: (pay period - pay sequence, start date - end date, pay type, and pay date).
The following section of this help page describes the various columns that can appear in the main table on this screen. If you see a column description below that does not appear on your screen, you can add the column to your view by using the Customize option under the Views button (located at the left side of the screen just above the table). Refer to the Customize View help page for more help on this feature. |
<Accumulator Name>
This cell displays the amount that was calculated for the accumulator, based on the selected pay sequence(s).
<Benefit Name>
This cell displays the amount that was calculated for the benefit, based on the selected pay sequence(s).
Birth Date
This cell displays the employee's Birth Date.
CPP EE
This cell displays the amount that was calculated for the employee's CPP deduction, based on the selected pay sequence(s).
CPP ER
This cell displays the employer's portion of the CPP deduction, based on the selected pay sequence(s).
CPP Applicable
This cell displays the amount of the CPP deduction that is subject to tax, based on the selected pay sequence(s).
<Deduction Name>
This cell displays the amount that was calculated for the deduction, based on the selected pay sequence(s).
Distribution
This cell displays the employee's default Distribution.
EI EE
This cell displays the amount that was calculated for the employee's EI deduction, based on the selected pay sequence(s).
EI ER
This cell displays the employer's portion of the EI deduction, based on the selected pay sequence(s).
EI Hours
This cell displays the amount of EI hours that are subject to tax, based on the selected pay sequence(s).
<Earning Name> Amount
This cell displays the amount that was calculated for the earning, based on the selected pay sequence(s).
<Earning Name> Hours
This cell displays the hours that were calculated for the earning, based on the selected pay sequence(s).
<Earning Name> Rate
This cell displays the rate that was used to calculate the earning, based on the selected pay sequence(s).
Employee No.
This cell displays the unique number that identifies the employee in this payroll.
Federal Tax
This cell displays the amount of Federal Tax that has been calculated for the employee, based on the selected pay sequence(s).
Gross
This cell displays the gross amount of earnings that have been calculated for the employee, based on the selected pay sequence(s).
Given Name
This cell displays the employee's first name (also referred to "given name" or "personal name").
Health
This cell displays the amount that has been calculated for the employee's Health premiums.
Health Applicable
This cell displays the provincial health premium amount that has been calculated for the employee.
Last Rehire
This cell displays the date that the employee was last rehired.
Net
This cell displays the net amount of earnings that have been calculated for the employee, based on the selected pay sequence(s).
PPIP EE
This cell displays the amount that was calculated for the employee's PPIP deduction, based on the selected pay sequence(s).
PPIP ER
This cell displays the employer's portion of the PPIP deduction, based on the selected pay sequence(s).
PPIP Applicable
This cell displays the amount of the PPIP deduction that is subject to tax, based on the selected pay sequence(s).
Pay Sequence
This cell displays the starting payroll sequence number that is currently loaded (i.e. the sequence that was chosen from the first list when the Load Transactions button was selected). To view a different pay sequence, you must choose one or more from the drop-down list(s) beside the Load Transaction button, and then click the button to load the data.
QPP EE
This cell displays the amount that was calculated for the employee's QPP deduction, based on the selected pay sequence(s).
QPP ER
This cell displays the employer's portion of the QPP deduction, based on the selected pay sequence(s).
QPP Applicable
This cell displays the amount of employee wages that are subject to the QPP deduction, based on the selected pay sequence(s).
QTaxable
This cell displays the amount of employees wages that are applicable for Revenu Québec tax withholdings, based on the selected pay sequence(s).
SIN
This cell displays the employee's social insurance number.
Start Date
This cell displays the employee's Start Date.
Surname
This cell displays the employee's surname (also referred to "family name" or "last name").
Taxable
This cell displays the total amount of earnings that are taxable for the employee, based on the selected pay sequence(s).
Termination
This cell displays the employee's Termination Date.
Total Amount
This cell displays the total amount paid for all of the employee's earnings combine, based on the chosen pay sequence(s).
Total Hours
This cell displays the total amount of hours that were calculated for the employee, for the earning for the chosen pay sequence.
WCB
This cell displays the total amount of WCB premiums that were calculated for the employee, based on the selected pay sequence(s).
WCB Applicable
This cell displays the amount of the WCB premiums that are subject to tax, based on the selected pay sequence(s).