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Employee Overview (for administrators)

Employee or Payroll Administrator? - This page provides detailed instructions for administrators who manage their company's payroll. If you are an employee, click here to view employee-related help topics.

eNETEmployer supports all employees types, from varying hourly workers, fixed salaried staff, contractors, and more. Each employee record stores the required information for their payroll calculations, including earnings, deductions and benefits, vacation pay, pay history, and more. Employee records can be modified as needed whenever an employee's situation changes.

When an employee is added to a payroll, they are also added to the Employee Database by default so that they can be used in other areas of the program. For example, you can import existing employees into a different payroll, or manage your entire employee contingent as part of your HR program (in the HR tab). Employees are also added to the Employee Database if you enter them directly into either the Employer tab's Employee - Setup Employee screen, or the HR tab's Employee HR - Setup Employee screen.

Employee Basics

• Status Updates - Employees can be assigned a variety of statuses while in the payroll (Active, On Leave, Terminated, Special, etc.)
  • Status settings control whether the employee is to be included in a given pay run.
  • You can create custom statuses to suit your company's specific needs.
  • If an employee status is set to Terminated, they can be easily reinstated if they return to the payroll.
  • If an employee is terminated, you can still run historical reports in order to include them in your analysis.
• Unique Identifiers - Each employee record represents a unique individual in your company. Here are some common identifiers and how they are treated:
  • Social insurance numbers (SIN) - This is the main identifier for an employee, and must be unique to each person. eNETEmployer does not allow you to enter a SIN when it is already assigned to another employee in your company.
  • Email Address - eNETEmployer does allow you to enter an email address when it is already assigned to another employee in your company, but you will be presented with a warning message of the duplicated email address.
  • Employee Number - Although this number is unique by design, eNETEmployer does not restrict you from using an employee number for more than one employee. This can be useful if you wish to recycle or reuse employee numbers that used to belong to an employee who is no longer in the payroll.
• Historical Data - When an employee is terminated, their data is retained in the system so that you can run historical reports for a two-year period.
• Accessible from Multiple Locations - As mentioned earlier, whenever you add an employee to a payroll, they automatically become part of the Employee Database so that they can be accessed from various parts of the program.

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See Also:

• Setup Employee help page (Payroll tab)
• Adding Employees Using an Employee Template
• Adding Employees Manually
• Deleting an Employee
• Creating an ROE

Other Employee Settings:

• Employee address settings
• Employee's status settings (terminations, leaves, etc.)
• Employee payment settings
• Employee tax settings
• Employee bank accounts
• Employee earnings
• Employee deduction and benefit Items
• Employee accumulator items
• Working with an employee's YTD earnings
• Working with an employee's YTD deductions and benefits
• Working with an employee's YTD accumulators
• Importing employees from another payroll