Applicant Profiles (Recruitment Tab)

Use this screen to review applicant-specific information for each candidate who has applied to one or more jobs. While the Job Applicants screen focuses on each individual job application, this screen allows you to manage the relationship between multiple job applications that are generated from the same email (i.e. applicant).

It also allows you to assign applicants to other job roles, over and above the role to which they have applied. This is especially useful in cases where an applicant possesses skills that can fit more than one role.

View step-by-step tutorial

Common Buttons

Visit the Button Descriptions help page to view detailed descriptions of each button that appears on your screen (whether in the Button Bar at the top of the table, or in the table itself). Note: If a button is unavailable (i.e. its text appears in Gray), either the command is not applicable to the current screen, or its function has already been applied (e.g. you clicked the New button for an item that can only be added one time).

The following section of this help page describes the various columns that can appear in the main table on this screen. If you see a column description below that does not appear on your screen, you can add the column to your view by using the Customize option under the Views button (located at the left side of the screen just above the table). Refer to the Customize View help page for more help on this feature.

Address

This cell displays the address of the applicant as they entered it when they applied for the job.

Applicant Activity

This cell displays pertinent details about the applicant's interaction with the recruitment system. This includes the date that they applied for each job, the posting number, and their per-job score. If the applicant applies for more than one posting (or reapplies for the same posting), this information will be updated accordingly. When you choose the View hyperlink, a window will open that displays each job posting on a separate row.

Each time a new row of information is added (i.e. an applicant has applied, reapplied or updated a job application), this new row of information is also sent to the HR manager via a notification email. This information can assist HR managers when managing repeat or duplicate applicant submissions.

City

This cell displays the applicant's city as defined when they applied for the job.

Country

This cell displays the applicant's country as defined when they applied for the job.

Create Date

This cell displays the date on which the applicant submitted their application. It cannot be edited, but is useful as a reference, or for sorting entries on this screen.

Documents

This cell is used to upload and manage documents that relate to the current job application. This can include PDFs, word processing documents, spreadsheets, images and so on.

Documents - Choose this button to open the Documents window that allows you to manage the documents that are associated with this application. You can use the various options in the window to add, view, and remove documents. Each time you add a document, the name of the file will appear in the window's table, along with the date and time it was added.

Files of any type may be added including PDFs, word processing documents, spreadsheets and images.
You can store up to a maximum of 5 documents, with a maximum size of 10MB per document.

The table in the center of the window display the names of each file that currently resides in the management window. To select a file for viewing or removal, simply click on its name.

Open - Choose this button to view the currently selected file. Depending on your browser settings, the resulting file file will either be stored in your Downloads folder or you may be presented with a window that will prompt you where to save the file before viewing.
Remove - Available for Administrator accounts only, choose this button to delete the document.
Close - Choose this button to close the Documents window.

Email

This cell displays the applicant's email address as supplied in their job application. It cannot be edited, but is useful as a reference and for applicant correspondence.

Given Name

This cell display the applicant's first name (also referred to "given name" or "personal name") as supplied in their job application. It cannot be edited, but is useful as a reference and for applicant correspondence.

Locations

This cell displays the locations that the job applicant selected when they applied for the job posting. The items in the drop-down list can be viewed or edited from the Locations screen.

View the Locations help page to learn more about this feature
View a step-by-step tutorial on this feature

Pool

This cell allows you to enter a generic job type or job classification to which you can temporarily assign an applicant for future consideration. For example, if a person applies for a specific job posting but has qualifications that might be more useful in another role, you can enter that role name in this cell. You can then use this column at a later time to sort applicants who have been assigned to the same temporary "pool".

Note: The Pool feature is similar to the Suitable Positions column in that you can assign another role for the applicant, over and above the role for which they have applied. The main difference is that Positions are pre-defined and are not considered to be "temporary" as would a role that you assign in the Pool cell.

Postal Code

This cell displays the applicant's postal code as they entered it when they applied for the job.

Province/State

This cell displays the applicant's province or state as they entered it when they applied for the job.

Rating

Use this cell to assign a rating for the applicant. This is useful if you have reviewed an applicant and wish to make a note for yourself (or another HR administrator) that the client is rated accordingly. Click once on a star to assign the rating, or choose the minus sign on the left to clear the ratings. Note: This rating system is for reference only and is not factored into the weighting score (as described immediately below).

Recruit Comments

Use this cell to enter relevant comments about the job application or any other commentary that may be useful during the hiring process. Choosing the Enter hyperlink opens a window where you can enter comments as needed.

Suitable Positions

Use this cell to specify one or more positions to which the applicant may be suited. This is useful in cases where the applicant possesses skills that could fit more than one role. Typically, you would assign the position to which the applicant applied, but you could also assign other positions, over and above the role to which they applied. Editing the cell displays a drop-down menu of current company positions, as defined in the Positions screen.

Surname

This cell display the applicant's surname (also referred to "family name or "last name") as supplied in their job application. It cannot be edited, but is useful as a reference and for applicant correspondence.

Telephone

This cell display the applicant's telephone number as supplied in their job application. It cannot be edited, but is useful as a reference and for applicant correspondence.

Update Date

This cell displays the date on which the applicant submitted the most recent update or amendment to their application. It cannot be edited, but is useful as a reference, or for sorting entries on this screen.

Zip Code

This cell displays the applicant's zip code as they entered it when they applied for the job.