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Applicant Profiles (Recruitment Tab)View the previous screen based on the program's menu order

Use this screen to review applicant-specific information for each candidate who has applied to one or more jobs. While the Job Applicants screen focuses on each individual job application, this screen allows you to manage the relationship between multiple job applications that are generated from the same email (i.e. applicant).

It also allows you to assign applicants to other job roles, over and above the role to which they have applied. This is especially useful in cases where an applicant possesses skills that can fit more than one role.

Step-by-Step tutorial icon View step-by-step tutorial

Common Buttons (included on all screens)

The following command buttons appear on all screens. Choose a button to view detailed description of each command. Note: If a button is unavailable (i.e. its text appears in Gray), either the command is not applicable to the current screen, or its function has already been applied (e.g. you clicked the New button for an item that can only be added one time). You can also view the Button Descriptions help page to see the detailed descriptions of all program button on a single help page.

Save New Delete Reload Tools Help

Save - Clicking this button saves all pending table changes to the program database. If a row is currently being edited, the changes will be saved and the row's checkmark (save icon) will remain so that you can continue making further edits.

New - This button allows you insert a new row (item) in the current table. Clicking the button adds the new row at the top of the table and activates Edit Mode so you can enter the data required for each cell. Note: If this button includes a drop-down list immediately to its right, you must first select an item from the list so that the new row will be based on the chosen list item.

Delete - Clicking this button removes the current row from the table. If you have multiple rows selected, all of the rows will be removed. When you click the button, you are prompted to make sure you want to delete the item(s) as the action cannot be undone.

Important Considerations - While most program screens allow you to delete a row easily, some screens contain items that require special consideration before deleting:

  • Employees - When you delete an employee from the Payroll tab's Employee - Setup Employee screen, the employee will no longer be visible on any screen in the Payroll tab other than the Employee - Status Parameters screen (the latter screen is required so that the employee can undeleted if necessary). If you delete an employee from the Employee Database, the employee is irretrievable. Refer to the Deleting Employees tutorial for more information.
  • Linked Items - Care should be taken when deleting an item(s) as they may be associated with other items in your database. If you attempt to delete an item and receive the following message: "Cannot delete <item> because it is linked to the following item:", it means that the item is associated (linked) with another item in the program. The item cannot be deleted until you remove the link/association between the two items. Refer to the Deleting Linked Items help page for more information.
  • Sub Rows - Some screens contain sub-rows that will appear under the main row that you are deleting. If you see an Expand icon (expand icon for payroll rows) at the leftmost side of the row, you may wish to expand the main row to ensure that you are deleting the proper items. Note: If you are presented with an error message stating that "the first item should be deleted last", it indicates that you must delete all of the sub rows first before you can delete the main row. For screens that offer a Trash icon (expand icon for payroll rows) to the left of the main row, you can choose the icon to remove the row and all of it's sub-rows in one action.

Reload - Clicking this button refreshes the browser page and replaces the data in the current screen with the last saved copy from the database. This is useful if you have made a number of changes to a row and wish to discard them all in one operation. Note: Remember that eNETEmployer saves the changes to a row each time a new row is selected. Thus, if you edit three rows in succession and then select the Reload button, only the third row will be restored.

Tools - Clicking the button displays a drop-down menu with special data functions that are available for the current screen. Depending on the which screen you are viewing, the options may include any of all of the following:

  • Audit - This option opens the History window that displays a list of changes that have been made to the current row. Changes are shown in colored text. Note: Audit History is a developing feature and subject to updates as new functionality is added.
  • Backup - This option creates a backup file that contains your complete company database (from all program modules, including Payroll, HR, Recruitment, etc.) - including all of the necessary information required to restore your data to the last program state when the backup was created. Depending on your browser settings, the backup file will either be stored in your Downloads folder or you may be presented with a window that will prompt you where to save the file. Click here to view a detailed description of the Backup command.
  • Export - This option saves the current table's data to a semicolon-separated file that can be opened in a spreadsheet program. The export function is carried out immediately upon choosing the command. Depending on your browser settings, the file will either be stored in your Downloads folder or you may be presented with a window that will prompt you where to save the file. Refer to the Export a File for Proper Formatting note above for more information on the export feature.
  • Import - This option allows you to import data from a character-separated (comma or semi-colon) spreadsheet file. Choosing the option opens a popup window where you can specify the file to be imported.
  • Messages - This option displays the Messages Log window that contains a running log of program messages that appear above the table. This log will be active for the login session, and will be cleared when you log out or the program, or if the system times out. The popup window contains thee command buttons:
    • Print - This button opens the Print window so that you can print a copy of the current table. A preview of the table will appear in a preview window before printing so that you can adjust the print settings as needed.
    • Copy - This button copies the full contents of the Messages Log window to your computer's virtual clipboard. If you wish to copy only a portion of the text shown, select the desired text, and then press <Ctrl>+<C> on your keyboard.
    • More - This button scrolls the window so that you can view messages that appear outside of the current view. You can also use the scroll bars at the left of the window to scroll through the window.
  • Print - This option opens the Print window so that you can print a copy of the current table. A preview of the table will appear in a preview window before printing so that you can adjust the print settings as needed.
  • Report - Available on the Payroll tab's Payroll Processing - Calculations screen only, this option generates an interim Payroll Register report so that you can review the details of the current pay sequence.

Help - Clicking this button displays a list of the various tutorials and online help tools that are provided for the current screen. The Online Help option provides a detailed description of each column and item on the current screen. The Step-by-Step option provides a tutorial for the current screen where you can follow along with the lesson one step at a time.

Table Columns

The following section of this help page describes the various columns that can appear in the main table on this screen. If you see a column description below that does not appear on your screen, you can add the column to your view by using the Customize option under the Views button (located at the left side of the screen just above the table). Refer to the Customize View help page for more help on this feature.

Address

This cell displays the address of the applicant as they entered it when they applied for the job.

Applicant Activity

This cell displays pertinent details about the applicant's interaction with the recruitment system. This includes the date that they applied for each job, the posting number, and their per-job score. If the applicant applies for more than one posting (or reapplies for the same posting), this information will be updated accordingly. When you choose the View hyperlink, a window will open that displays each job posting on a separate row.

Each time a new row of information is added (i.e. an applicant has applied, reapplied or updated a job application), this new row of information is also sent to the HR manager via a notification email. This information can assist HR managers when managing repeat or duplicate applicant submissions.

City

This cell displays the applicant's city as defined when they applied for the job.

Country

This cell displays the applicant's country as defined when they applied for the job.

Create Date

This cell displays the date on which the applicant submitted their application. It cannot be edited, but is useful as a reference, or for sorting entries on this screen.

Documents

This cell is used to upload and manage documents that relate to the current job application. This can include PDFs, word processing documents, spreadsheets, images and so on.

Documents - Choose this button to open the Documents window that allows you to manage the documents that are associated with this application. You can use the various options in the window to add, view, and remove documents. Each time you add a document, the name of the file will appear in the window's table, along with the date and time it was added.

The table in the center of the window display the names of each file that currently resides in the management window. To select a file for viewing or removal, simply click on its name.

Email

This cell displays the applicant's email address as supplied in their job application. It cannot be edited, but is useful as a reference and for applicant correspondence.

Given Name

This cell display the applicant's first name (also referred to "given name" or "personal name") as supplied in their job application. It cannot be edited, but is useful as a reference and for applicant correspondence.

Locations

This cell displays the locations that the job applicant selected when they applied for the job posting. The items in the drop-down list can be viewed or edited from the Locations screen.

Help page icon for Location View the Locations help page to learn more about this feature
Tutorial icon for divisions View a step-by-step tutorial on this feature

Pool

This cell allows you to enter a generic job type or job classification to which you can temporarily assign an applicant for future consideration. For example, if a person applies for a specific job posting but has qualifications that might be more useful in another role, you can enter that role name in this cell. You can then use this column at a later time to sort applicants who have been assigned to the same temporary "pool".

Note: The Pool feature is similar to the Suitable Positions column in that you can assign another role for the applicant, over and above the role for which they have applied. The main difference is that Positions are pre-defined and are not considered to be "temporary" as would a role that you assign in the Pool cell.

Postal Code

This cell displays the applicant's postal code as they entered it when they applied for the job.

Province/State

This cell displays the applicant's province or state as they entered it when they applied for the job.

Rating

Use this cell to assign a rating for the applicant. This is useful if you have reviewed an applicant and wish to make a note for yourself (or another HR administrator) that the client is rated accordingly. Click once on a star to assign the rating, or choose the minus sign on the left to clear the ratings. Note: This rating system is for reference only and is not factored into the weighting score (as described immediately below).

Recruit Comments

Use this cell to enter relevant comments about the job application or any other commentary that may be useful during the hiring process. Choosing the Enter hyperlink opens a window where you can enter comments as needed.

Suitable Positions

Use this cell to specify one or more positions to which the applicant may be suited. This is useful in cases where the applicant possesses skills that could fit more than one role. Typically, you would assign the position to which the applicant applied, but you could also assign other positions, over and above the role to which they applied. Editing the cell displays a drop-down menu of current company positions, as defined in the Positions screen.

Surname

This cell display the applicant's surname (also referred to "family name or "last name") as supplied in their job application. It cannot be edited, but is useful as a reference and for applicant correspondence.

Telephone

This cell display the applicant's telephone number as supplied in their job application. It cannot be edited, but is useful as a reference and for applicant correspondence.

Update Date

This cell displays the date on which the applicant submitted the most recent update or amendment to their application. It cannot be edited, but is useful as a reference, or for sorting entries on this screen.

Zip Code

This cell displays the applicant's zip code as they entered it when they applied for the job.