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Job Applicants (Recruitment Tab)
Use this screen to review individual job applications that have been submitted by prospective employees. Each row displays the data for a single application, along with many details that will assist managers in the hiring process.
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View step-by-step tutorial |
Common Buttons (included on all screens)
The following command buttons appear on all screens. Choose a button to view detailed description of each command. Note: If a button is unavailable (i.e. its text appears in Gray), either the command is not applicable to the current screen, or its function has already been applied (e.g. you clicked the New button for an item that can only be added one time). You can also view the Button Descriptions help page to see the detailed descriptions of all program button on a single help page.
Save - Clicking this button saves all pending table changes to the program database. If a row is currently being edited, the changes will be saved and the row's checkmark (
) will remain so that you can continue making further edits.
New - This button allows you insert a new row (item) in the current table. Clicking the button adds the new row at the top of the table and activates Edit Mode so you can enter the data required for each cell. Note: If this button includes a drop-down list immediately to its right, you must first select an item from the list so that the new row will be based on the chosen list item.
Delete - Clicking this button removes the current row from the table. If you have multiple rows selected, all of the rows will be removed. When you click the button, you are prompted to make sure you want to delete the item(s) as the action cannot be undone.
Important Considerations - While most program screens allow you to delete a row easily, some screens contain items that require special consideration before deleting:
- Employees - When you delete an employee from the Payroll tab's Employee - Setup Employee screen, the employee will no longer be visible on any screen in the Payroll tab other than the Employee - Status Parameters screen (the latter screen is required so that the employee can undeleted if necessary). If you delete an employee from the Employee Database, the employee is irretrievable. Refer to the Deleting Employees tutorial for more information.
- Linked Items - Care should be taken when deleting an item(s) as they may be associated with other items in your database. If you attempt to delete an item and receive the following message: "Cannot delete <item> because it is linked to the following item:", it means that the item is associated (linked) with another item in the program. The item cannot be deleted until you remove the link/association between the two items. Refer to the Deleting Linked Items help page for more information.
- Sub Rows - Some screens contain sub-rows that will appear under the main row that you are deleting. If you see an Expand icon (
) at the leftmost side of the row, you may wish to expand the main row to ensure that you are deleting the proper items. Note: If you are presented with an error message stating that "the first item should be deleted last", it indicates that you must delete all of the sub rows first before you can delete the main row. For screens that offer a Trash icon (
) to the left of the main row, you can choose the icon to remove the row and all of it's sub-rows in one action.
Reload - Clicking this button refreshes the browser page and replaces the data in the current screen with the last saved copy from the database. This is useful if you have made a number of changes to a row and wish to discard them all in one operation. Note: Remember that eNETEmployer saves the changes to a row each time a new row is selected. Thus, if you edit three rows in succession and then select the Reload button, only the third row will be restored.
Tools - Clicking the button displays a drop-down menu with special data functions that are available for the current screen. Depending on the which screen you are viewing, the options may include any of all of the following:
- Audit - This option opens the History window that displays a list of changes that have been made to the current row. Changes are shown in colored text. Note: Audit History is a developing feature and subject to updates as new functionality is added.
- Backup - This option creates a backup file that contains your complete company database (from all program modules, including Payroll, HR, Recruitment, etc.) - including all of the necessary information required to restore your data to the last program state when the backup was created. Depending on your browser settings, the backup file will either be stored in your Downloads folder or you may be presented with a window that will prompt you where to save the file. Click here to view a detailed description of the Backup command.
- Export - This option saves the current table's data to a semicolon-separated file that can be opened in a spreadsheet program. The export function is carried out immediately upon choosing the command. Depending on your browser settings, the file will either be stored in your Downloads folder or you may be presented with a window that will prompt you where to save the file. Refer to the Export a File for Proper Formatting note above for more information on the export feature.
- Import - This option allows you to import data from a character-separated (comma or semi-colon) spreadsheet file. Choosing the option opens a popup window where you can specify the file to be imported.
- Messages - This option displays the Messages Log window that contains a running log of program messages that appear above the table. This log will be active for the login session, and will be cleared when you log out or the program, or if the system times out. The popup window contains thee command buttons:
- Print - This button opens the Print window so that you can print a copy of the current table. A preview of the table will appear in a preview window before printing so that you can adjust the print settings as needed.
- Copy - This button copies the full contents of the Messages Log window to your computer's virtual clipboard. If you wish to copy only a portion of the text shown, select the desired text, and then press <Ctrl>+<C> on your keyboard.
- More - This button scrolls the window so that you can view messages that appear outside of the current view. You can also use the scroll bars at the left of the window to scroll through the window.
- Print - This option opens the Print window so that you can print a copy of the current table. A preview of the table will appear in a preview window before printing so that you can adjust the print settings as needed.
- Report - Available on the Payroll tab's Payroll Processing - Calculations screen only, this option generates an interim Payroll Register report so that you can review the details of the current pay sequence.
Help - Clicking this button displays a list of the various tutorials and online help tools that are provided for the current screen. The Online Help option provides a detailed description of each column and item on the current screen. The Step-by-Step option provides a tutorial for the current screen where you can follow along with the lesson one step at a time.
Table Columns
The following section of this help page describes the various columns that can appear in the main table on this screen. If you see a column description below that does not appear on your screen, you can add the column to your view by using the Customize option under the Views button (located at the left side of the screen just above the table). Refer to the Customize View help page for more help on this feature. |
Address
This cell displays the address of the applicant as they entered it when they applied for the job.
Answers
This cell lists the answers, sequentially, for each question as submitted by the applicant.
Applicant Comments
Use the View link in this cell to read the comments that were submitted by the applicant when they submitted their job posting (i.e. any text they included in the Please include any comments field). While many applicants will use this field to include a cover letter, some applicants will simply leave it blank.
City
This cell displays the applicant's city as they entered it when they applied for the job.
Confirmation Number
This cell displays the applicant's Confirmation number. It cannot be edited, but is useful as a reference, or for sorting entries on this screen.
Country
This cell displays the applicant's country as they entered it when they applied for the job.
Create Date
This cell displays the date on which the applicant submitted their application. It cannot be edited, but is useful as a reference, or for sorting entries on this screen.
Documents
This cell is used to upload and manage documents that relate to the current job application. This can include PDFs, word processing documents, spreadsheets, images and so on.
Documents - Choose this button to open the Documents window that allows you to manage the documents that are associated with this application. You can use the various options in the window to add, view, and remove documents. Each time you add a document, the name of the file will appear in the window's table, along with the date and time it was added.
- Files of any type may be added including PDFs, word processing documents, spreadsheets and images.
- You can store up to a maximum of 5 documents, with a maximum size of 10MB per document.
The table in the center of the window display the names of each file that currently resides in the management window. To select a file for viewing or removal, simply click on its name.
- Open - Choose this button to view the currently selected file. Depending on your browser settings, the resulting file file will either be stored in your Downloads folder or you may be presented with a window that will prompt you where to save the file before viewing.
- Remove - Available for Administrator accounts only, choose this button to delete the document.
- Close - Choose this button to close the Documents window.
This cell displays the applicant's email address as supplied in their job application. It cannot be edited, but is useful as a reference and for applicant correspondence.
Given Name
This cell display the applicant's first name (also referred to "given name" or "personal name") as supplied in their job application. It cannot be edited, but is useful as a reference and for applicant correspondence.
Postal Code
This cell displays the applicant's postal code as they entered it when they applied for the job.
Posting
This cell display the name of the job posting.
Posting Status
This cell displays the job's current state as defined in the Job Posting screen. The five possible statuses are: Created, Posted, Filled, Cancelled, and On Hold.
Process
Use the options in this cell to indicate the applicant's processing state. These can serve as a personal reminder or as a notice for other HR administrators who may also be reviewing the applicant. The available options are:
- Phone screen - Check this box to indicate that the applicant is in the stage of being called by telephone.
- Interview 1 - Check this box to indicate that the applicant has been scheduled for their first interview. This could be either live in person, or by telephone, depending on your company's protocols.
- Interview 2 - Check this box to indicate that the applicant has been scheduled for a second, followup interview..
- References - Check this box to indicate that the applicant is in the stage where their listed references are being contacted by your company.
Province/State
This cell displays the applicant's province or state as they entered it when they applied for the job.
Rating
Use this cell to assign a rating for the applicant. This is useful if you have reviewed an applicant and wish to make a note for yourself (or another HR administrator) that the client is rated accordingly. Click once on a star to assign the rating, or choose the minus sign on the left to clear the ratings. Note: This rating system is for reference only and is not factored into the weighting score (as described below).
Recruit Comments
Use this cell to enter relevant comments about the job application or any other commentary that may be useful during the hiring process.
Score
This cell displays the applicant's weighted score, based on the values assigned to each question in their job questionnaire. The score is presented along with the total of the values for the current job (e.g. 200/400 = 200 out of a possible 400).
Status
Use the options in this cell to assign a status for the job applicant. These statuses can serve as a personal reminder or as a notice for other HR administrators who may also be reviewing the applicant. The available options are:
- Application Received - This status is assigned automatically each time an applicant applies for a job posting.
- Under Review - Use this status to indicate that the applicant's information is currently being examined.
- Offer Tendered - Use this status to indicate that the applicant is being offered a job.
- Hired - Use this status to indicate that the applicant has been hired for the job.
- Not Suitable - Use this status to indicate that the applicant is not suitable for the job. Note that this status does not preclude the applicant from being suitable for another job in your company. If the later is true, you can use the Documents cell to add a reminder note for yourself or for other HR administrators who may review the applicant at a later date.
- Do Not Hire - Use this status to indicate that the applicant is not suitable for the job.
Surname
This cell display the applicant's surname (also referred to "family name or "last name") as supplied in their job application. It cannot be edited, but is useful as a reference and for applicant correspondence.
Telephone
This cell display the applicant's telephone number as supplied in their job application. It cannot be edited, but is useful as a reference and for applicant correspondence.
Update Date
This cell displays the date on which the applicant submitted the most recent update or amendment to their application. It cannot be edited, but is useful as a reference, or for sorting entries on this screen.
Update Number
This cell displays the number of updates or amendments that the applicant has made to their application. It cannot be edited, but is useful as a reference, or for sorting entries on this screen.
Zip Code
This cell displays the applicant's zip code as they entered it when they applied for the job.