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Job Applicants (Recruitment Tab)
Use this screen to review individual job applications that have been submitted by prospective employees. Each row displays the data for a single application, along with many details that will assist managers in the hiring process.
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Common Buttons
Visit the Button Descriptions help page to view detailed descriptions of each button that appears on your screen (whether in the Button Bar at the top of the table, or in the table itself). Note: If a button is unavailable (i.e. its text appears in Gray), either the command is not applicable to the current screen, or its function has already been applied (e.g. you clicked the New button for an item that can only be added one time).
The following section of this help page describes the various columns that can appear in the main table on this screen. If you see a column description below that does not appear on your screen, you can add the column to your view by using the Customize option under the Views button (located at the left side of the screen just above the table). Refer to the Customize View help page for more help on this feature. |
Address
This cell displays the address of the applicant as they entered it when they applied for the job.
Answers
This cell lists the answers, sequentially, for each question as submitted by the applicant.
Applicant Comments
Use the View link in this cell to read the comments that were submitted by the applicant when they submitted their job posting (i.e. any text they included in the Please include any comments field). While many applicants will use this field to include a cover letter, some applicants will simply leave it blank.
City
This cell displays the applicant's city as they entered it when they applied for the job.
Confirmation Number
This cell displays the applicant's Confirmation number. It cannot be edited, but is useful as a reference, or for sorting entries on this screen.
Country
This cell displays the applicant's country as they entered it when they applied for the job.
Create Date
This cell displays the date on which the applicant submitted their application. It cannot be edited, but is useful as a reference, or for sorting entries on this screen.
Documents
This cell is used to upload and manage documents that relate to the current job application. This can include PDFs, word processing documents, spreadsheets, images and so on.
Documents - Choose this button to open the Documents window that allows you to manage the documents that are associated with this application. You can use the various options in the window to add, view, and remove documents. Each time you add a document, the name of the file will appear in the window's table, along with the date and time it was added.
- Files of any type may be added including PDFs, word processing documents, spreadsheets and images.
- You can store up to a maximum of 5 documents, with a maximum size of 10MB per document.
The table in the center of the window display the names of each file that currently resides in the management window. To select a file for viewing or removal, simply click on its name.
- Open - Choose this button to view the currently selected file. Depending on your browser settings, the resulting file file will either be stored in your Downloads folder or you may be presented with a window that will prompt you where to save the file before viewing.
- Remove - Available for Administrator accounts only, choose this button to delete the document.
- Close - Choose this button to close the Documents window.
This cell displays the applicant's email address as supplied in their job application. It cannot be edited, but is useful as a reference and for applicant correspondence.
Given Name
This cell display the applicant's first name (also referred to "given name" or "personal name") as supplied in their job application. It cannot be edited, but is useful as a reference and for applicant correspondence.
Postal Code
This cell displays the applicant's postal code as they entered it when they applied for the job.
Posting
This cell display the name of the job posting.
Posting Status
This cell displays the job's current state as defined in the Job Posting screen. The five possible statuses are: Created, Posted, Filled, Cancelled, and On Hold.
Process
Use the options in this cell to indicate the applicant's processing state. These can serve as a personal reminder or as a notice for other HR administrators who may also be reviewing the applicant. The available options are:
- Phone screen - Check this box to indicate that the applicant is in the stage of being called by telephone.
- Interview 1 - Check this box to indicate that the applicant has been scheduled for their first interview. This could be either live in person, or by telephone, depending on your company's protocols.
- Interview 2 - Check this box to indicate that the applicant has been scheduled for a second, followup interview..
- References - Check this box to indicate that the applicant is in the stage where their listed references are being contacted by your company.
Province/State
This cell displays the applicant's province or state as they entered it when they applied for the job.
Rating
Use this cell to assign a rating for the applicant. This is useful if you have reviewed an applicant and wish to make a note for yourself (or another HR administrator) that the client is rated accordingly. Click once on a star to assign the rating, or choose the minus sign on the left to clear the ratings. Note: This rating system is for reference only and is not factored into the weighting score (as described below).
Recruit Comments
Use this cell to enter relevant comments about the job application or any other commentary that may be useful during the hiring process.
Score
This cell displays the applicant's weighted score, based on the values assigned to each question in their job questionnaire. The score is presented along with the total of the values for the current job (e.g. 200/400 = 200 out of a possible 400).
Status
Use the options in this cell to assign a status for the job applicant. These statuses can serve as a personal reminder or as a notice for other HR administrators who may also be reviewing the applicant. The available options are:
- Application Received - This status is assigned automatically each time an applicant applies for a job posting.
- Under Review - Use this status to indicate that the applicant's information is currently being examined.
- Offer Tendered - Use this status to indicate that the applicant is being offered a job.
- Hired - Use this status to indicate that the applicant has been hired for the job.
- Not Suitable - Use this status to indicate that the applicant is not suitable for the job. Note that this status does not preclude the applicant from being suitable for another job in your company. If the later is true, you can use the Documents cell to add a reminder note for yourself or for other HR administrators who may review the applicant at a later date.
- Do Not Hire - Use this status to indicate that the applicant is not suitable for the job.
Surname
This cell display the applicant's surname (also referred to "family name or "last name") as supplied in their job application. It cannot be edited, but is useful as a reference and for applicant correspondence.
Telephone
This cell display the applicant's telephone number as supplied in their job application. It cannot be edited, but is useful as a reference and for applicant correspondence.
Update Date
This cell displays the date on which the applicant submitted the most recent update or amendment to their application. It cannot be edited, but is useful as a reference, or for sorting entries on this screen.
Update Number
This cell displays the number of updates or amendments that the applicant has made to their application. It cannot be edited, but is useful as a reference, or for sorting entries on this screen.
Zip Code
This cell displays the applicant's zip code as they entered it when they applied for the job.