Password (All Tabs)

This screen allows you to view or edit the password for the current user. Note: If you wish to change to a new password, you will need to enter the current password for verification and added security.

Password for Self-Service User Accounts - Please note that the password in this screen is used as the login password for employees who have an employee Self-Service user account created for them. If the employee later changes their self-service password, the password in this screen will remain unchanged.

View step-by-step tutorial

Common Buttons (included on all screens)

The following command buttons appear on all screens. Choose a button to view detailed description of each command. Note: If a button is unavailable (i.e. its text appears in Gray), either the command is not applicable to the current screen, or its function has already been applied (e.g. you clicked the New button for an item that can only be added one time). You can also view the Button Descriptions help page to see the detailed descriptions of all program button on a single help page.

Save New Delete Reload Tools Help

Save - Clicking this button saves all pending table changes to the program database. If a row is currently being edited, the changes will be saved and the row's checkmark () will remain so that you can continue making further edits.

New - This button allows you insert a new row (item) in the current table. Clicking the button adds the new row at the top of the table and activates Edit Mode so you can enter the data required for each cell. Note: If this button includes a drop-down list immediately to its right, you must first select an item from the list so that the new row will be based on the chosen list item.

Delete - Clicking this button removes the current row from the table. If you have multiple rows selected, all of the rows will be removed. When you click the button, you are prompted to make sure you want to delete the item(s) as the action cannot be undone.

Important Considerations - While most program screens allow you to delete a row easily, some screens contain items that require special consideration before deleting:

Employees - When you delete an employee from the Payroll tab's Employee - Setup Employee screen, the employee will no longer be visible on any screen in the Payroll tab other than the Employee - Status Parameters screen (the latter screen is required so that the employee can undeleted if necessary). If you delete an employee from the Employee Database, the employee is irretrievable. Refer to the Deleting Employees tutorial for more information.

Linked Items - Care should be taken when deleting an item(s) as they may be associated with other items in your database. If you attempt to delete an item and receive the following message: "Cannot delete <item> because it is linked to the following item:", it means that the item is associated (linked) with another item in the program. The item cannot be deleted until you remove the link/association between the two items. Refer to the Deleting Linked Items help page for more information.

Sub Rows - Some screens contain sub-rows that will appear under the main row that you are deleting. If you see an Expand icon () at the leftmost side of the row, you may wish to expand the main row to ensure that you are deleting the proper items. Note: If you are presented with an error message stating that "the first item should be deleted last", it indicates that you must delete all of the sub rows first before you can delete the main row. For screens that offer a Trash icon () to the left of the main row, you can choose the icon to remove the row and all of it's sub-rows in one action.

Reload - Clicking this button refreshes the browser page and replaces the data in the current screen with the last saved copy from the database. This is useful if you have made a number of changes to a row and wish to discard them all in one operation. Note: Remember that eNETEmployer saves the changes to a row each time a new row is selected. Thus, if you edit three rows in succession and then select the Reload button, only the third row will be restored.

Tools - Clicking the button displays a drop-down menu with special data functions that are available for the current screen. Depending on the which screen you are viewing, the options may include any of all of the following:

Audit - This option opens the History window that displays a list of changes that have been made to the current row. Changes are shown in colored text. Note: Audit History is a developing feature and subject to updates as new functionality is added.

Backup - This option creates a backup file that contains your complete company database (from all program modules, including Payroll, HR, Recruitment, etc.) - including all of the necessary information required to restore your data to the last program state when the backup was created. Depending on your browser settings, the backup file will either be stored in your Downloads folder or you may be presented with a window that will prompt you where to save the file. Click here to view a detailed description of the Backup command.

Export - This option saves the current table's data to a semicolon-separated file that can be opened in a spreadsheet program. The export function is carried out immediately upon choosing the command. Depending on your browser settings, the file will either be stored in your Downloads folder or you may be presented with a window that will prompt you where to save the file. Refer to the Export a File for Proper Formatting note above for more information on the export feature.

Import - This option allows you to import data from a character-separated (comma or semi-colon) spreadsheet file. Choosing the option opens a popup window where you can specify the file to be imported.

Messages - This option displays the Messages Log window that contains a running log of program messages that appear above the table. This log will be active for the login session, and will be cleared when you log out or the program, or if the system times out. The popup window contains thee command buttons:

Print - This button opens the Print window so that you can print a copy of the current table. A preview of the table will appear in a preview window before printing so that you can adjust the print settings as needed.

Copy - This button copies the full contents of the Messages Log window to your computer's virtual clipboard. If you wish to copy only a portion of the text shown, select the desired text, and then press <Ctrl>+<C> on your keyboard.

More - This button scrolls the window so that you can view messages that appear outside of the current view. You can also use the scroll bars at the left of the window to scroll through the window.

Print - This option opens the Print window so that you can print a copy of the current table. A preview of the table will appear in a preview window before printing so that you can adjust the print settings as needed.

Report - Available on the Payroll tab's Payroll Processing - Calculations screen only, this option generates an interim Payroll Register report so that you can review the details of the current pay sequence.

Help - Clicking this button displays a list of the various tutorials and online help tools that are provided for the current screen. The Online Help option provides a detailed description of each column and item on the current screen. The Step-by-Step option provides a tutorial for the current screen where you can follow along with the lesson one step at a time.

Table Columns

The following section of this help page describes the various columns that can appear in the main table on this screen. If you see a column description below that does not appear on your screen, you can add the column to your view by using the Customize option under the Views button (located at the left side of the screen just above the table). Refer to the Customize View help page for more help on this feature.

Confirm Password

Use this cell to re-enter the password that will be used by the current user to log into the program. This second confirmation step is useful to ensure that the new password is being entered exactly as desired (to avoid user lockout). As a security measure, this cell will show as blank regardless if the password has been defined previously.

Note: This cell works in conjunction with the New Password cell in that you must enter the identical password in both of the cells. If the password is not identical in these two cells, the password will be rejected and a Red notification bar will appear at the top of the screen when you attempt to save the changes.

Current Password

Use this cell to enter the user's current password. Required only during the process of changing a user's password, this cell is required for non-administrative users only as an added security measure (i.e. administrators do not have to know the user's current password if they are asked to reset a password on the user's behalf). This step is required for non-administrators to ensure that the person requesting the password change has the necessary validation (i.e. if someone does not know their current password, they are not allowed to create a new one). This security measure prevents unauthorized users from changing another user's password without their knowledge (e.g. if an authorized user walks away from their computer while they are still logged in to their account, someone else could reset their password). For additional security, this cell will show as blank regardless if the password has been defined previously.

Employee#

This cell displays each employee's unique Employee Number. The number and name shown here was generated by the program when the employee's user account was created (see the Creating User Accounts note above) and is uneditable on this screen. If you wish to edit the number and name shown in this cell, you can do so via the Setup Employees screen.

If the word <None> appears in this cell for a given employee, it indicates that the employee is not assigned to the current payroll. Users may exist outside of a payroll under several circumstances:

They have been added here for payroll administration purposes only (e.g. data entry, technical support, administrative, etc.).
They have been added here but have not yet been assigned to a payroll. If you wish to add an unassigned user(s) to a payroll, choose the Generate Employee User Accounts button. This will create an employee-level user account for any user who is not assigned to the current payroll.

Full Name

Use this cell to enter the full name of the user (e.g. Mary Smith) that will be used in the program's Welcome screen. This name differs from the User Name cell in that you may have multiple users that share the same common name (i.e. there are two staff members named "Mary Smith").

Note: If you used the Generate Employee User Accounts button (in the Setup Users screen) to assign one or more users to a payroll, the cell will show their employee number followed by their full name surname and given name respectively (you can edit the cell and remove the employee number if desired).

New Password

Use this cell to enter a new password for the user. This action may be necessary if the user has forgotten or lost their original password. For discretionary purposes, the password will not be displayed in the cell while is being edited. Instead, an asterisk (*) will be displayed for each character entered.

A password strength meter will appear while editing this field so that you have immediate feedback on the validity and strength of the password while it is being typed. If the password meter indicates Weak, the password will be rejected and you will see a Red notification bar at the top of the screen when you attempt to save the changes. If this occurs, please use a combination of alphanumeric characters until a Good or Strong designation appears in the meter. Passwords must be at least 6 characters in length.

Note: This cell works in conjunction with the Confirm Password cell in that you must enter the identical password in both of the cells. If the password is not identical in these two cells, the password will be rejected and you will see a Red notification bar at the top of the screen when you attempt to save the changes.

User Name

Use this cell to view or edit the name that each user must use to login to the eNETEmployer program. The name must be unique from all other users and may contain any combination of letters, numbers or special characters. The default name provided is based on the user's name and includes a suffix that is added by eNETEmployer Services (typically based on your company's name). For example, if Mary Smith works at XYZ Company, the default username could be: msmith@xyzco. Note: This cell is uneditable for the current logged in user in order to prevent them from encountering login issues (e.g. if the cell is edited by mistake). If the name must be changed for the active user, it must be done so by another user who has the necessary administrative privileges.