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This screen is used to define options that will affect the current user's interaction with the program. This includes such items as the user's preferred language, the preferred method of selecting and editing rows, and more. It also allows you to control the email address that will be used for email notifications if the user requests this feature.

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Common Buttons (included on all screens)

The following command buttons appear on all screens. Choose a button to view detailed description of each command. Note: If a button is unavailable (i.e. its text appears in Gray), either the command is not applicable to the current screen, or its function has already been applied (e.g. you clicked the New button for an item that can only be added one time). You can also view the Button Descriptions help page to see the detailed descriptions of all program button on a single help page.

Save New Delete Reload Tools Help

Save - Clicking this button saves all pending table changes to the program database. If a row is currently being edited, the changes will be saved and the row's checkmark (save icon) will remain so that you can continue making further edits.

New - This button allows you insert a new row (item) in the current table. Clicking the button adds the new row at the top of the table and activates Edit Mode so you can enter the data required for each cell. Note: If this button includes a drop-down list immediately to its right, you must first select an item from the list so that the new row will be based on the chosen list item.

Delete - Clicking this button removes the current row from the table. If you have multiple rows selected, all of the rows will be removed. When you click the button, you are prompted to make sure you want to delete the item(s) as the action cannot be undone.

Important Considerations - While most program screens allow you to delete a row easily, some screens contain items that require special consideration before deleting:

  • Employees - When you delete an employee from the Payroll tab's Employee - Setup Employee screen, the employee will no longer be visible on any screen in the Payroll tab other than the Employee - Status Parameters screen (the latter screen is required so that the employee can undeleted if necessary). If you delete an employee from the Employee Database, the employee is irretrievable. Refer to the Deleting Employees tutorial for more information.
  • Linked Items - Care should be taken when deleting an item(s) as they may be associated with other items in your database. If you attempt to delete an item and receive the following message: "Cannot delete <item> because it is linked to the following item:", it means that the item is associated (linked) with another item in the program. The item cannot be deleted until you remove the link/association between the two items. Refer to the Deleting Linked Items help page for more information.
  • Sub Rows - Some screens contain sub-rows that will appear under the main row that you are deleting. If you see an Expand icon (expand icon for payroll rows) at the leftmost side of the row, you may wish to expand the main row to ensure that you are deleting the proper items. Note: If you are presented with an error message stating that "the first item should be deleted last", it indicates that you must delete all of the sub rows first before you can delete the main row. For screens that offer a Trash icon (expand icon for payroll rows) to the left of the main row, you can choose the icon to remove the row and all of it's sub-rows in one action.

Reload - Clicking this button refreshes the browser page and replaces the data in the current screen with the last saved copy from the database. This is useful if you have made a number of changes to a row and wish to discard them all in one operation. Note: Remember that eNETEmployer saves the changes to a row each time a new row is selected. Thus, if you edit three rows in succession and then select the Reload button, only the third row will be restored.

Tools - Clicking the button displays a drop-down menu with special data functions that are available for the current screen. Depending on the which screen you are viewing, the options may include any of all of the following:

  • Audit - This option opens the History window that displays a list of changes that have been made to the current row. Changes are shown in colored text. Note: Audit History is a developing feature and subject to updates as new functionality is added.
  • Backup - This option creates a backup file that contains your complete company database (from all program modules, including Payroll, HR, Recruitment, etc.) - including all of the necessary information required to restore your data to the last program state when the backup was created. Depending on your browser settings, the backup file will either be stored in your Downloads folder or you may be presented with a window that will prompt you where to save the file. Click here to view a detailed description of the Backup command.
  • Export - This option saves the current table's data to a semicolon-separated file that can be opened in a spreadsheet program. The export function is carried out immediately upon choosing the command. Depending on your browser settings, the file will either be stored in your Downloads folder or you may be presented with a window that will prompt you where to save the file. Refer to the Export a File for Proper Formatting note above for more information on the export feature.
  • Import - This option allows you to import data from a character-separated (comma or semi-colon) spreadsheet file. Choosing the option opens a popup window where you can specify the file to be imported.
  • Messages - This option displays the Messages Log window that contains a running log of program messages that appear above the table. This log will be active for the login session, and will be cleared when you log out or the program, or if the system times out. The popup window contains thee command buttons:
    • Print - This button opens the Print window so that you can print a copy of the current table. A preview of the table will appear in a preview window before printing so that you can adjust the print settings as needed.
    • Copy - This button copies the full contents of the Messages Log window to your computer's virtual clipboard. If you wish to copy only a portion of the text shown, select the desired text, and then press <Ctrl>+<C> on your keyboard.
    • More - This button scrolls the window so that you can view messages that appear outside of the current view. You can also use the scroll bars at the left of the window to scroll through the window.
  • Print - This option opens the Print window so that you can print a copy of the current table. A preview of the table will appear in a preview window before printing so that you can adjust the print settings as needed.
  • Report - Available on the Payroll tab's Payroll Processing - Calculations screen only, this option generates an interim Payroll Register report so that you can review the details of the current pay sequence.

Help - Clicking this button displays a list of the various tutorials and online help tools that are provided for the current screen. The Online Help option provides a detailed description of each column and item on the current screen. The Step-by-Step option provides a tutorial for the current screen where you can follow along with the lesson one step at a time.


Table Columns

The following section displays help for the various cells and columns shown in the main table on this screen. If you see a help description on this page for a column that does not appear on your screen, one of the following will apply:

  • The missing item is not included as part of your default view. If you have a user account with the appropriate privileges (as assigned by your payroll administrator), you can add the additional column to your view by using the Customize option under the Views button (located at the left side of the screen just above the main table). Refer to the Customize View help page for more help on this feature.
  • You have an employee Self-Service user account that only permits you to view pay statements and personal information. With limited program privileges, you are not be able to access any of the additional options shown on this help screen.

Accelerated Mode

Use this cell to specify if you want to run eNETEmployer in Accelerated Mode. This mode can speed up screen operations and load times If you are using a slower computer and/or an older website browser. The speed enhancements work by using built-in browser controls vs. some of the newer web components that are included with the program. For example, if you activate Accelerated Mode, any cell that used to display a pop-up calendar will now display a simple text field.

Auto Save

Use this cell to specify if you want to use the Auto Save feature. It can be useful for newer users who may forget to save each row as they make multiple changes. When the option is activated, you can use the paging, sorting, and filtering options and not be concerned about having your unsaved values reset when the browser screen is refreshed. Although activating this feature may add a slight delay to your work flow (because of the Save operation that is performed each time), most modern browsers and internet connections make it barely noticeable. The default setting for this option is "No".

Debug

Use this cell to specify if you want to run eNETEmployer in Debug Mode. This mode should be used only when troubleshooting with a CanPay technician as it will slow down the performance of the program.

Email

Use this cell to enter the email address that is associated with each person's user account. Valid email addresses, such as john.smith@example.com are made up of the name, followed by the @ symbol, followed by a domain. The domain part is not case-sensitive, but the name portion may be, depending on the persons email server settings. Underscores and hyphens are permitted, but other special characters (e.g. #, $, !, quotes and spaces) are not.

The email is used for the following:

User account email addresses are assigned in several ways:

  1. By eNETEmployer - When your company's master administrator account is created, an eNETEmployer repesentative will assign the appropriate email address.
  2. By your company - If you create a user account manually, a valid email address must be entered so that the users will be able to use the Password Reset feature or to receive email notifications. If you do not enter an email address in this cell when you create the account, the user will be prompted to do so the first time they log into the program.

Note: When employee self-service user accounts are created, the user's email address is copied from their payroll settings. However, employees are permitted to use a different email address for their self-service user account if they prefer - their email address in the payroll is used only for sending Pay Statements.

Email Notifications

Use this cell to specify if the user should receive an emailed copy of any messages that are sent in his/her Inbox screen using the Messaging feature. This is useful if the user wishes to receive correspondence while they are not logged into the eNETEmployer program.

Edit Mode

Use this cell to specify if Edit Mode (the state where a row is highlighted and all of its cells and controls are ready for editing) should be active for data tables in each program screen at all times. Refer to the Edit Mode help description for more details on this feature.

Note: Activating edit mode for all pages can result in reduced program performance if you have a large payroll with many employees and items. It is recommended that you use this feature for limited times, such as when you are creating an initial payroll where an "always-on" edit mode would be the most efficient.

Import-Export Separator

Use this cell to specify the character that will be used as your separator when importing or exporting a delimited text file (e.g. comma, semi-colon). The default character is a semi-colon.

Note: If you are importing work hours using the Advanced Tracker Import Format, the import process will ignore the separator entered here because this special format enforces a comma-separator.

Language

Use this cell to specify the preferred language of communication for the current logged in user. The program supports Canada's two official languages: English and French. Choosing an option will display the respective language in the program's data tables, reports, help pages and other program settings. Note: The language option works in conjunction with your internet browser. To apply the language change, simply refresh your browser or navigate to a different page. Editing the cell displays a drop-down list with the following three options:

Reports Password

Use this cell to enter the password that will be required to open reports if you are using the Password Protect option in the Payroll Processing - Reports or Year-End - Print Year-End Forms screens. The password may contain any combination of letters, numbers or special characters. Spaces are also allowed, but only if they appear between other characters (e.g. "abc 123" is acceptable, but " abc123 " with a space before or after is not).

Special Email Password - Pay Statements, T4s, T4As, and RL1s use this user-defined password for printing only, but not for emailing. When you email these report types from within the program, the resulting PDF reports/statements will require a special password consisting of the last 3 numbers of the employee's SIN followed by their 4-digit year of birth. If either of these employee settings are missing in the Employee - Setup Employee screen, the resulting PDF report/statement will not be password protected.

Reset Options

Reset Options - Choose this button to reset the current user's preferences and restore them to the default settings. This can be useful if you wish to return to the state the user was in when he/she first used the program. Changes that can be reset include; checkbox options, drop-down list choices, customized views and email addresses.

Selection Mode

Use this cell to specify if Selection Mode should should be active for all rows at all times. Selection Mode refers to the method where a single mouse-click is used to highlight a given row. When a row is highlighted, it is considered to be "active" and will be included in any subsequent operation that can be applied to a row (e.g. deleting, saving, expanding, etc.). Refer to the Selection Mode help description for more details on this feature.

Show All Employees

Use this cell to specify if all employees should be shown in the various program tables, regardless of their Status (except for Deleted employees who can only be viewed via the Status Parameters screen). By default, employees who have their Status set to Terminated or Deleted, will not appear in any program screen other than Status Parameters. This feature is useful if you wish to create a report that includes terminated and/or historical employees. Editing the cell will display a checkbox where you can specify the two available options: Yes (show all employees regardless of their status - except Deleted employees) or No (show employees who have their status set to either Active, On Leave, Last Pay, or Special).

Note: If you activate this option and subsequently select the Generate Employee User Accounts button in the Payroll tab's Setup Employee screen, a user account will be created for all terminated employees (because they have been made visible in the screen).

Show Dashboard Page

Use this cell to specify if the program's Dashboard page should be displayed each time the user logs into the program. The page is a handy starting point and displays the services that are available for the user along with useful information about the current payroll's status. Editing the cell will display a checkbox where you can specify the two available options: Yes (show the Dashboard screen upon login) or No (do not show the Dashboard screen upon login). Note: If the No option is chosen, the user will be presented with the last active screen they were on in their previous session.

Theme

Use the options from this drop-down list to choose from a variety of design themes that you can apply to suit your working style and environment. Use a new theme to adjust your display for varying lighting conditions in your office, or to simply set the mood.