Personal (Payroll Tab)

Available for employee self-service accounts only, this screen is used to review and update your personal information in the payroll. This includes basic information such as your address, contact information and preferred language of correspondence.

View step-by-step tutorial

Common Buttons

Visit the Button Descriptions help page to view detailed descriptions of each button that appears on your screen (whether in the Button Bar at the top of the table, or in the table itself). Note: If a button is unavailable (i.e. its text appears in Gray), either the command is not applicable to the current screen, or its function has already been applied (e.g. you clicked the New button for an item that can only be added one time).

The following section of this help page describes the various columns that can appear in the main table on this screen. If you see a column description below that does not appear on your screen, you can add the column to your view by using the Customize option under the Views button (located at the left side of the screen just above the table). Refer to the Customize View help page for more help on this feature.

Address

Use this cell to enter the physical address (where applicable) at which the employee resides. The address can be entered as one entity (e.g. 698 South Street or Suite 3 - 600 South Street).

Birth Date

Use this cell to enter the employee's date of birth. You may either enter a date in the field provided using the mmm/dd/yyyy format (e.g. if the date is August 31, 1977, you would enter Aug/31/1977. You can also enter a date by selecting the Calendar icon and choosing a date from the pop-up window that appears.

City

Use this cell to enter the city in which the employee resides. This is typically the city shown on their mailing address, for T4/T4A and documentation purposes.

Dependents

Use this cell to enter the number of dependents for which the employee will claim for credits/exemptions on their TD1 form. Valid dependents can include qualifying relatives. Most claims require that the dependent reside with the employee.

Email

Use this cell to enter the employee's email address. This email address is used if you are sending email Pay Statements via the Reports screen. Note: If you have created a Self-Service user account for an employee, this email address will be automatically assigned to their user account (athough they are permitted to change it if they wish).

Valid email addresses, such as john.smith@example.com are made up of the name, followed by the @ symbol, followed by a domain. The domain part is not case-sensitive, but the name portion may be, depending on the recipient's email server settings. Underscores and hyphens are permitted, but other special characters are not (e.g. #, $, !, quotes and spaces).

Note: eNETEmployer does allow you to enter an email address when it is already assigned to another employee in your company, but you will be presented with a warning message of the duplicated email address.

Employee No.

This cell displays the unique number that identifies the employee in this payroll. Alphanumeric characters (letters and numbers) may be used. e.g. 001, or MGM001.

Gender

Use this cell to specify the employee's preferred association. Editing the cell displays a drop-down list with the available options.

Given Name

Use this cell to enter the employee's first name (also referred to "given name" or "personal name"). For example, John Smith's given name is "John". The cell supports special characters - e.g. María-Jose or Günther.

Initial

Use this cell to enter the first letter of the employee's second name (also referred to "middle initial). For example, John Michael Scott's middle initial would be entered as "M". This feature is primarily for employees who prefer their names to be listed in this manner, but is also useful in cases where more than one employee share the same first and last names.

Language

Use this cell to specify the language that will be used for each employee for various reports and pay stubs they will receive. Currently, the program supports Canada's two official languages: English and French. Editing the cell displays a drop-down list with the following three options:

Unknown - Choose this option to use the internet browser's default language.
Default - Choose this option to use the English language.
Alternative - Choose this option to use the French language.

Refer to the Options help page for more information on this feature.

Postal Code

Use this cell to specify the employee's Postal Code, based on their Canadian mailing address. The required format is two groups of three characters each, starting with a letter and alternating with a number (e.g. R2R 2R2). Note: The employee's Country setting must be set to Canada in order to use this setting.

Province / State

Use this cell to specify the employee's Canadian province (or U.S. state) of residence.

SIN

Use this cell to enter the employee's Social Insurance Number (SIN). This number is validated and must adhere to the required 9-digit format. Note: If you enter a SIN that is already used by another employee, a warning message wil displayed that the number is already in use, and the new SIN will not be accepted.

Additional Notes:

If this cell is left blank (e.g. the employee has not yet been issued a SIN, or the employee has not yet provided you with their number), the program will not issue a warning message. However, the ommision will be noted if you run the Calculation Review Report. Further, you can calculate payrolls and work with the program, but remember that the SIN is required for ROE's and T4s.
If an employee does not provide a SIN, employers must prove that they have made a reasonable effort to collect it, such as making a written request to obtain the SIN. While waiting to receive your employee’s SIN, you must continue to deduct remit and report deductions for the employee.
Social Insurance Numbers that begin with a 9 are temporary numbers. If you assigned a temporary SIN when the employee was created, you should check with the employee to see if they have since received a permanent number (and then enter the permanent number here).

Surname

Use this cell to enter the employee's surname (also referred to "family name or "last name"). For example, John Smith's surname would be entered as Smith. You can also enter surname prefixes for employee names that require one. For example, John Van Houton's surname would be entered as Van Houten. The cell also supports special characters - e.g. O'Leary or Elkjærd.

Telephone

Use this cell to specify the employee's phone number. The format of the phone number is "+Country Code (Area Code) Phone Number +Extension". For example, if Joe Smith lives in Winnipeg, MB and his phone number includes an extension of 300, you would enter: 1 204 555-5555 +300.

Zip Code

Use this cell to specify the employee's Zip Code, based on their U.S. mailing address. The required format is one group of five numerical characters (e.g. 90210). Note: The employee's Country setting must be set to United States in order to use this setting.