Questionnaires (Recruitment Tab)

Use this screen to setup the set of questions that will be required from each job applicant as they apply for a given job posting. You can create an unlimited number of entries in each questionnaire, with each question being setup with a Yes or No response.

View step-by-step tutorial

Common Buttons

Visit the Button Descriptions help page to view detailed descriptions of each button that appears on your screen (whether in the Button Bar at the top of the table, or in the table itself). Note: If a button is unavailable (i.e. its text appears in Gray), either the command is not applicable to the current screen, or its function has already been applied (e.g. you clicked the New button for an item that can only be added one time).

The following section of this help page describes the various columns that can appear in the main table on this screen. If you see a column description below that does not appear on your screen, you can add the column to your view by using the Customize option under the Views button (located at the left side of the screen just above the table). Refer to the Customize View help page for more help on this feature.

# (Number)

This cell displays the program's internal questionnaire ID. It cannot be edited, but is useful as a reference when sorting entries on this screen or for reporting purposes.

Add Question

Use this cell to add a new question to the current questionnaire. When you select the Add Question button, you are presented with a new row at the top of the table so you can begin composing the question. If the current row was collapsed, it will be expanded so that you can view the other questions as reference. Note: This cell is only active for the top row of each question.

Description

Use this cell to enter a brief description of the questionnaire. This can be useful if you have several similar questionnaires and wish to differentiate from them easily. For example, Manager Questionnaire vs. Assistant Manager Questionnaire. Note: This cell is only active for the top row of each question.

Name

Use this cell to enter the name of the questionnaire. The name should be unique and descriptive as it will appear on various screens and reports.

Question

Use this cell to enter the text for each question. Each question's text should be unique must be worded with a Yes or No response. For example, if your job requires that the person have WHMIS certification, you could enter "Do you have WHMIS certification?"

If you need to present a question where the applicant must enter freeform text of their own, you can use the Job Posting screen's Applicant Message and/or Email Confirmation cell to list other questions as needed.

Template

Use this cell to specify if the current questionnaire can be used as a template for subsequent questionnaires. Editing the cell will display a checkbox where you can specify the two available options: Yes (the questionnaire will be used as a template and will appear in the drop-down list beside the New button after you reload the screen) or No (the current questionnaire will not be designated as a template).

Weight

Use this cell to enter a weight value for the current question. The weighting system uses a simple mathematical calculation to weigh the importance of certain responses when calculating the applicant's overall score. A numerical value is assigned based on the importance of each question's response. For example, if a job mandates that a person possess WHMIS certification, the numerical weighting for the "Do you have WHMIS certification" might be set at 50. Whereas if a second language was not a prerequisite, the weighting for the "Do you speak both official Canadian languages" might be only 20.

Once the job application is submitted, you can view the applicant's overall weighting using the Score cell found in the Job Applicants screen.