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Job Postings (Recruitment Tab)

Use this screen to setup the jobs and work opportunities that are available at your company. Once a job posting record is completed on this screen, its data will be linked to your company's "Careers" or "Employment Opportunities" web page. Job applicants can then interact with your company's website to submit their application for the various jobs that you have posted.

View step-by-step tutorial

Your Recruitment Web Page: Mention is made throughout this document about your "Recruitment web page". This is the unique online location - hosted by CanPay - where applicants will interact with your job postings. Applicant interaction can include reviewing the posting, applying for the posting or updating information from their original submission. Your company will be provided with a unique URL that can be used to direct users to your recruitment web page so that they may view your company's job posting(s). Refer to the Job Posting URL topic below for more information on your custom URL.

Common Buttons

Visit the Button Descriptions help page to view detailed descriptions of each button that appears on your screen (whether in the Button Bar at the top of the table, or in the table itself). Note: If a button is unavailable (i.e. its text appears in Gray), either the command is not applicable to the current screen, or its function has already been applied (e.g. you clicked the New button for an item that can only be added one time).

The following section of this help page describes the various columns that can appear in the main table on this screen. If you see a column description below that does not appear on your screen, you can add the column to your view by using the Customize option under the Views button (located at the left side of the screen just above the table). Refer to the Customize View help page for more help on this feature.

Applicant Message

Use this cell to enter a message that will be displayed at the end of the application process. For example, "Thank you for your application. An email confirmation has been sent to your address."

Close Date

Use this cell to enter the closing date after which job applications will no longer be accepted. The job posting will automatically be removed from the Recruitment web page once this date is reached.

Documents

This cell is used to upload and manage documents that relate to the current job posting. This can include PDFs, word processing documents, spreadsheets, images and so on.

Documents - Choose this button to open the Documents window that allows you to manage the documents that are associated with this posting. You can use the various options in the window to add, view, and remove documents. Each time you add a document, the name of the file will appear in the window's table, along with the date and time it was added.

• Files of any type may be added including PDFs, word processing documents, spreadsheets and images.
• You can store up to a maximum of 5 documents, with a maximum size of 10MB per document.

The table in the center of the window display the names of each file that currently resides in the management window. To select a file for viewing or removal, simply click on its name.

• Open - Choose this button to view the currently selected file. Depending on your browser settings, the resulting file file will either be stored in your Downloads folder or you may be presented with a window that will prompt you where to save the file before viewing.
• Remove - Available for Administrator accounts only, choose this button to delete the document.
• Close - Choose this button to close the Documents window.

Email

Use this cell to enter the email address that will be used to receive all job applications. This email address will also be used as the "Reply To" destination if the applicant replies to the email message that they receive after a successful application.

Valid email addresses, such as john.smith@example.com are made up of the name, followed by the @ symbol, followed by a domain. The domain part is not case-sensitive, but the name portion may be, depending on the persons email server settings. Underscores and hyphens are permitted, but other special characters (e.g. #, $, !, quotes and spaces) are not.

Email Confirmation

Use this cell to specify if the job applicants will be sent a confirmation email after they have submitted an application for the current job.

Email Followup

Use this cell to enter a message that will be included on the email that is sent to an applicant after they have submitted their job application. For example, "Thank you for your application. Note that only candidates selected for interviews will be contacted".

FTE Description

Use this cell to enter the job's Full Time Equivalency (FTE) value. For example, if typical 2-week period in your business consists of 80 hours, your FTE would be 1.0. A job with any less than 80 hours would be entered as a decimal amount. In our example, each 8 hour period in 2 weeks = 0.1 FTE. For instance, if you work 4 eight hour shifts per week, you work 0.8 FTE (8 shifts in 2 weeks). If you work three 12 hour shifts a week (or 72 hrs in 2 weeks), your FTE would be entered as 0.9 (because you work 8 hours less than 80).

Filled Date

Use this cell to enter the date that someone was hired for the position (i.e. the job was filled). You may either enter a date in the cell using the mmm/dd/yyyy format (e.g. if the date is August 31, 2018, you would enter Aug/31/2018). You can also specify a date by selecting the Calendar icon and choosing a date from the pop-up window that appears. Note: You can schedule postings for a later release by entering a future date in this cell. When the date is reached, the job posting will automatically appear on your Recruitment web page.

ID #

This cell displays the program's internal job ID. It cannot be edited, but is useful as a reference when sorting job postings on this screen or for reporting purposes.

Internal

Use this cell to specify whether the job should be posted for company use only (i.e. so that it will not be visible to the public on your eNETEmployer Recruitment web page). Editing the cell will display a checkbox where you can specify the two available options: Yes (the posted job will be visible and available to the public) or No (the posted job will not be visible to the public).

Checking this box will append the following parameter to the end of the job's URL: &internal=yes. You must use this expanded URL to access all jobs that have the Internal option set to Yes. For example, to display job #18 for your employees only, you would check this box and then use the following URL on your intranet site: https://www.enetemployer.com/recruit/?id=512&pos=18&internal=yes. If you do not include the &internal=yes parameter, the job will not be displayed on your eNETEmployer recruitment web page.

Job Description

Use this cell to enter details that describe the job position. This can include general tasks or functions, or the responsibilities of the position. It could also specify another position to whom the person reports, qualifications or skills needed by the person in the job, a salary range, and so on. Selecting the link opens the Job Description Details window where you can enter the details as needed. You can also paste content into the window from another program or document (e.g. word processor, spreadsheet, web page).

Job Posting URL

This cell displays the unique URL for the current job. This URL (an abbreviation for Uniform Resource Locator, or "web address" as it is commonly known) is the piece of text that you must add to the website where you want to display the job posting. For example, you would add a line of text or a button to the Employment or Careers page of your website, and then you would apply a hyperlink to the text or button and use this URL as the destination. Then when the user clicks the button from your website, they will be directed to your eNETEmployer Recruitment web page where they can view your job posting. Click here for a tutorial on how to add the job posting URL to your company website, Facebook page or email.

• The first part of the URL (https://www.enetemployer.com/recruit/?name=mycompany or ?id=599) references the internet location where your recruiting data is stored.
• The latter part references your unique company name or ID (either ?name=abc or ?id-nnn). Your recruitment URL must include either one of these identifiers in order to point applicants to your eNETEmployer recruitment web page. Your company name or identifier must be preceded by a question mark (?).
• The URL must contain the secure https prefix - if you do not include the "s" in http, the hyperlink will not function.
• The URL also supports a number of parameters (see below) Each parameter must be preceded by an ampersand (&).

  The parameters can be used as follows (the company IDs and job positions used below are for example only):

• See Also:
  • Tutorial: Link a job posting to your website or another online location
  • Tutorial: Posting jobs to your intranet for non-public viewing

Name

Use this cell to enter the name of the job. The name should be unique and descriptive as it will appear on various screens and reports.

Position

Use this cell to specify the position that is associated with the job. Editing the cell displays a drop-down menu of current company positions, as defined in the HR module's Positions screen. Note: You are not required to use a position when using the Recruitment feature. This cell is optional.

Post Date

Use this cell to enter the starting date for the job posting. You may either enter a date in the cell using the mmm/dd/yyyy format (e.g. if the date is August 31, 2018, you would enter Aug/31/2018). You can also specify a date by selecting the Calendar icon and choosing a date from the pop-up window that appears. Note: You can schedule postings for a later release by entering a future date in this cell. When the date is reached, the job posting will automatically appear on the Recruitment web page.

Post Job

Use the button in this cell to post the current job to the live Recruitment web page. Posting the job in this manner will also change the job's Status cell setting to Posted.

Questionnaire

Use this cell to specify the questionnaire that each applicant must complete in order to successfully apply for the job posting. Editing the cell displays a drop-down menu of current questionnaires, as defined in the Questionnaires screen.

Status

Use the options in this cell to assign a status for the job posting. The available options are:

• Created - This status is assigned automatically each time a job posting is created. If you manually assign this status after the job has already been posted, the job will be removed from the Recruitment web page (indicating that is needs to be explicitly posted once again).
• Posted - This status is assigned automatically when you choose the Post Jobs button. If you manually assign this status after the job has already been posted, you must also ensure that the Post Date and Close Date are valid otherwise the job will not appear on the Recruitment web page.
• Filled - Use this status when someone has been hired for the position and the job is no longer available. Choosing this status removes the job posting from the Recruitment web page.
• Cancelled - Use this status to remove the posting from the Recruitment web page.
• On Hold - Use this status to temporarily remove the job posting from the Recruitment web page while the job may be under review.