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Job Postings (Recruitment Tab)View the next screen based on the program's menu orderView the previous screen based on the program's menu order

Use this screen to setup the jobs and work opportunities that are available at your company. Once a job posting record is completed on this screen, its data will be linked to your company's "Careers" or "Employment Opportunities" web page. Job applicants can then interact with your company's website to submit their application for the various jobs that you have posted.

Step-by-Step tutorial icon View step-by-step tutorial

Your Recruitment Web Page: Mention is made throughout this document about your "Recruitment web page". This is the unique online location - hosted by CanPay - where applicants will interact with your job postings. Applicant interaction can include reviewing the posting, applying for the posting or updating information from their original submission.

Your company will be provided with a unique URL that can be used to direct users to your recruitment web page so that they may view your company's job posting(s). Refer to the Job Posting URL topic below for more information on your custom URL.

Common Buttons (included on all screens)

The following command buttons appear on all screens. Choose a button to view detailed description of each command. Note: If a button is unavailable (i.e. its text appears in Gray), either the command is not applicable to the current screen, or its function has already been applied (e.g. you clicked the New button for an item that can only be added one time). You can also view the Button Descriptions help page to see the detailed descriptions of all program button on a single help page.

Save New Delete Reload Tools Help

Save - Clicking this button saves all pending table changes to the program database. If a row is currently being edited, the changes will be saved and the row's checkmark (save icon) will remain so that you can continue making further edits.

New - This button allows you insert a new row (item) in the current table. Clicking the button adds the new row at the top of the table and activates Edit Mode so you can enter the data required for each cell. Note: If this button includes a drop-down list immediately to its right, you must first select an item from the list so that the new row will be based on the chosen list item.

Delete - Clicking this button removes the current row from the table. If you have multiple rows selected, all of the rows will be removed. When you click the button, you are prompted to make sure you want to delete the item(s) as the action cannot be undone.

Important Considerations - While most program screens allow you to delete a row easily, some screens contain items that require special consideration before deleting:

  • Employees - When you delete an employee from the Payroll tab's Employee - Setup Employee screen, the employee will no longer be visible on any screen in the Payroll tab other than the Employee - Status Parameters screen (the latter screen is required so that the employee can undeleted if necessary). If you delete an employee from the Employee Database, the employee is irretrievable. Refer to the Deleting Employees tutorial for more information.
  • Linked Items - Care should be taken when deleting an item(s) as they may be associated with other items in your database. If you attempt to delete an item and receive the following message: "Cannot delete <item> because it is linked to the following item:", it means that the item is associated (linked) with another item in the program. The item cannot be deleted until you remove the link/association between the two items. Refer to the Deleting Linked Items help page for more information.
  • Sub Rows - Some screens contain sub-rows that will appear under the main row that you are deleting. If you see an Expand icon (expand icon for payroll rows) at the leftmost side of the row, you may wish to expand the main row to ensure that you are deleting the proper items. Note: If you are presented with an error message stating that "the first item should be deleted last", it indicates that you must delete all of the sub rows first before you can delete the main row. For screens that offer a Trash icon (expand icon for payroll rows) to the left of the main row, you can choose the icon to remove the row and all of it's sub-rows in one action.

Reload - Clicking this button refreshes the browser page and replaces the data in the current screen with the last saved copy from the database. This is useful if you have made a number of changes to a row and wish to discard them all in one operation. Note: Remember that eNETEmployer saves the changes to a row each time a new row is selected. Thus, if you edit three rows in succession and then select the Reload button, only the third row will be restored.

Tools - Clicking the button displays a drop-down menu with special data functions that are available for the current screen. Depending on the which screen you are viewing, the options may include any of all of the following:

  • Audit - This option opens the History window that displays a list of changes that have been made to the current row. Changes are shown in colored text. Note: Audit History is a developing feature and subject to updates as new functionality is added.
  • Backup - This option creates a backup file that contains your complete company database (from all program modules, including Payroll, HR, Recruitment, etc.) - including all of the necessary information required to restore your data to the last program state when the backup was created. Depending on your browser settings, the backup file will either be stored in your Downloads folder or you may be presented with a window that will prompt you where to save the file. Click here to view a detailed description of the Backup command.
  • Export - This option saves the current table's data to a semicolon-separated file that can be opened in a spreadsheet program. The export function is carried out immediately upon choosing the command. Depending on your browser settings, the file will either be stored in your Downloads folder or you may be presented with a window that will prompt you where to save the file. Refer to the Export a File for Proper Formatting note above for more information on the export feature.
  • Import - This option allows you to import data from a character-separated (comma or semi-colon) spreadsheet file. Choosing the option opens a popup window where you can specify the file to be imported.
  • Messages - This option displays the Messages Log window that contains a running log of program messages that appear above the table. This log will be active for the login session, and will be cleared when you log out or the program, or if the system times out. The popup window contains thee command buttons:
    • Print - This button opens the Print window so that you can print a copy of the current table. A preview of the table will appear in a preview window before printing so that you can adjust the print settings as needed.
    • Copy - This button copies the full contents of the Messages Log window to your computer's virtual clipboard. If you wish to copy only a portion of the text shown, select the desired text, and then press <Ctrl>+<C> on your keyboard.
    • More - This button scrolls the window so that you can view messages that appear outside of the current view. You can also use the scroll bars at the left of the window to scroll through the window.
  • Print - This option opens the Print window so that you can print a copy of the current table. A preview of the table will appear in a preview window before printing so that you can adjust the print settings as needed.
  • Report - Available on the Payroll tab's Payroll Processing - Calculations screen only, this option generates an interim Payroll Register report so that you can review the details of the current pay sequence.

Help - Clicking this button displays a list of the various tutorials and online help tools that are provided for the current screen. The Online Help option provides a detailed description of each column and item on the current screen. The Step-by-Step option provides a tutorial for the current screen where you can follow along with the lesson one step at a time.

Table Columns

The following section of this help page describes the various columns that can appear in the main table on this screen. If you see a column description below that does not appear on your screen, you can add the column to your view by using the Customize option under the Views button (located at the left side of the screen just above the table). Refer to the Customize View help page for more help on this feature.

Applicant Message

Use this cell to enter a message that will be displayed at the end of the application process. For example, "Thank you for your application. An email confirmation has been sent to your address."

Close Date

Use this cell to enter the closing date after which job applications will no longer be accepted. The job posting will automatically be removed from the Recruitment web page once this date is reached.

Documents

This cell is used to upload and manage documents that relate to the current job posting. This can include PDFs, word processing documents, spreadsheets, images and so on.

Documents - Choose this button to open the Documents window that allows you to manage the documents that are associated with this posting. You can use the various options in the window to add, view, and remove documents. Each time you add a document, the name of the file will appear in the window's table, along with the date and time it was added.

The table in the center of the window display the names of each file that currently resides in the management window. To select a file for viewing or removal, simply click on its name.

Email

Use this cell to enter the email address that will be used to receive all job applications. This email address will also be used as the "Reply To" destination if the applicant replies to the email message that they receive after a successful application.

Valid email addresses, such as john.smith@example.com are made up of the name, followed by the @ symbol, followed by a domain. The domain part is not case-sensitive, but the name portion may be, depending on the persons email server settings. Underscores and hyphens are permitted, but other special characters (e.g. #, $, !, quotes and spaces) are not.

Email Confirmation

Use this cell to specify if the job applicants will be sent a confirmation email after they have submitted an application for the current job.

Email Followup

Use this cell to enter a message that will be included on the email that is sent to an applicant after they have submitted their job application. For example, "Thank you for your application. Note that only candidates selected for interviews will be contacted".

FTE Description

Use this cell to enter the job's Full Time Equivalency (FTE) value. For example, if typical 2-week period in your business consists of 80 hours, your FTE would be 1.0. A job with any less than 80 hours would be entered as a decimal amount. In our example, each 8 hour period in 2 weeks = 0.1 FTE. For instance, if you work 4 eight hour shifts per week, you work 0.8 FTE (8 shifts in 2 weeks). If you work three 12 hour shifts a week (or 72 hrs in 2 weeks), your FTE would be entered as 0.9 (because you work 8 hours less than 80).

Filled Date

Use this cell to enter the date that someone was hired for the position (i.e. the job was filled). You may either enter a date in the cell using the mmm/dd/yyyy format (e.g. if the date is August 31, 2018, you would enter Aug/31/2018). You can also specify a date by selecting the Calendar icon and choosing a date from the pop-up window that appears. Note: You can schedule postings for a later release by entering a future date in this cell. When the date is reached, the job posting will automatically appear on your Recruitment web page.

ID #

This cell displays the program's internal job ID. It cannot be edited, but is useful as a reference when sorting job postings on this screen or for reporting purposes.

Internal

Use this cell to specify whether the job should be posted for company use only (i.e. so that it will not be visible to the public on your eNETEmployer Recruitment web page). Editing the cell will display a checkbox where you can specify the two available options: Yes (the posted job will be visible and available to the public) or No (the posted job will not be visible to the public).

Checking this box will append the following parameter to the end of the job's URL: &internal=yes. You must use this expanded URL to access all jobs that have the Internal option set to Yes. For example, to display job #18 for your employees only, you would check this box and then use the following URL on your intranet site: https://www.enetemployer.com/recruit/?id=512&pos=18&internal=yes. If you do not include the &internal=yes parameter, the job will not be displayed on your eNETEmployer recruitment web page.

Job Description

Use this cell to enter details that describe the job position. This can include general tasks or functions, or the responsibilities of the position. It could also specify another position to whom the person reports, qualifications or skills needed by the person in the job, a salary range, and so on. Selecting the link opens the Job Description Details window where you can enter the details as needed. You can also paste content into the window from another program or document (e.g. word processor, spreadsheet, web page).

Job Posting URL

This cell displays the unique URL for the current job. This URL (an abbreviation for Uniform Resource Locator, or "web address" as it is commonly known) is the piece of text that you must add to the website where you want to display the job posting. For example, you would add a line of text or a button to the Employment or Careers page of your website, and then you would apply a hyperlink to the text or button and use this URL as the destination. Then when the user clicks the button from your website, they will be directed to your eNETEmployer Recruitment web page where they can view your job posting. Click here for a tutorial on how to add the job posting URL to your company website, Facebook page or email.

Parameter Action SAMPLE URL
id=nnn Show all public positions (that are not marked as Internal). https://www.enetemployer.com/recruit/?id=599
name=abc Show all public positions (that are not marked as Internal). https://www.enetemployer.com/recruit/?name=mycompany
pos=n Show a specific public position (that is not marked as Internal). https://www.enetemployer.com/recruit/?id=599&pos=6
     
The following parameters work in conjunction with the Internal checkbox (see description above)
internal=yes Show all internal positions. https://www.enetemployer.com/recruit/?id=599&internal=yes
internal=yes&pos=n Show a specific internal position. https://www.enetemployer.com/recruit/?id=599&internal=yes&pos=5
internal=all Show all positions. https://www.enetemployer.com/recruit/?id=599&internal=all
internal=no Show all public positions
Note: This is the default action if no parameters are used.		 https://www.enetemployer.com/recruit/?id=599&internal=no

Name

Use this cell to enter the name of the job. The name should be unique and descriptive as it will appear on various screens and reports.

Position

Use this cell to specify the position that is associated with the job. Editing the cell displays a drop-down menu of current company positions, as defined in the HR module's Positions screen. Note: You are not required to use a position when using the Recruitment feature. This cell is optional.

Post Date

Use this cell to enter the starting date for the job posting. You may either enter a date in the cell using the mmm/dd/yyyy format (e.g. if the date is August 31, 2018, you would enter Aug/31/2018). You can also specify a date by selecting the Calendar icon and choosing a date from the pop-up window that appears. Note: You can schedule postings for a later release by entering a future date in this cell. When the date is reached, the job posting will automatically appear on the Recruitment web page.

Post Job

Use the button in this cell to post the current job to the live Recruitment web page. Posting the job in this manner will also change the job's Status cell setting to Posted.

Questionnaire

Use this cell to specify the questionnaire that each applicant must complete in order to successfully apply for the job posting. Editing the cell displays a drop-down menu of current questionnaires, as defined in the Questionnaires screen.

Status

Use the options in this cell to assign a status for the job posting. The available options are: