Pay Statements - Pressure Seal Mailer

This report displays the current pay information for each employee for a given pay period. Since each province has its own legislation related to the information required on the pay statement, you can use the various options in the row to adjust your data as needed. For example, to include borders and column titles on the report, activate the Background cell's checkbox prior to generating the report.

The pay statements are formatted according to the style required for a standard pressure seal mailer (8.5" x 11" sheets that can be folded to fit inside a #9 or greater envelope).

View step-by-step tutorial

Section 1: Payroll Details

The top section of the report displays a company logo and a number of items that identify the pay run for which the report was created. These items include:

A user-definable logo. The Canadian Payroll Systems logo can be substituted by any logo you prefer. View a step-by-step tutorial on this feature
The employee's name and employee number.
The pay run's Start Date and End Date.
The Pay Date for the run.

Section 2: Earning Details

This first section of the table shows the employee's earning amounts for both the current period and the year-to-date (YTD). This includes:

Description - The name of each earning as assigned in the Current Payroll - Earnings screen.
Rate - The employees hourly rate for the earning.
Hrs-Units - The number of hours that the employee has worked for each earning in the current period.
Current - The gross amount for each earning for the current period.
Year-to-Date - The year-to-date amounts for each earning.

The bottom row of this section shows the gross amounts for all of the earnings, along with the current period and YTD amounts.

Section 3: Deduction and Benefit Details

This section of the table shows the employee's deduction and benefit amounts for both the current period and the year-to-date (YTD). The first 3 columns show the employee's Deduction amounts, and the last 2 columns show the Benefit amounts. This includes:

Deductions - Description - The name of each deduction/benefit as assigned in either the Current Payroll - Deductions or Current Payroll - Benefits screens.
Deductions - Current - The amount for each deduction for the current period.
Deductions - Year-to-Date - The year-to-date amounts for each deduction.
Benefits - Current - The amount for each benefit for the current period.
Benefits - Year-to-Date - The year-to-date amounts for each benefit.

The second last row of this section shows the total amounts for all of the deductions and benefits, along with the current period and YTD amounts. The last row in this section shows the employee's Net Pay amount for the period.

Section 4: Mailing Details

This section displays information that can be used if you are inserting the folded statement into a windowed envelope. It includes:

A user-definable logo. The Canadian Payroll Systems logo can be substituted by any logo you prefer. View a step-by-step tutorial on this feature
Company Name and Address - The company name and mailing address as defined in the Current Payroll - Name and Address screen.
Employee Name and Address - The name and mailing address of the company as defined in the Employee - Setup Employee or Employee - Employee Address screens.

See Also

HR Reports