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Audit Report

This report displays a list of certain employee-based changes that have been made to the current payroll since the last closed pay run. Changes include those made in the six employee setup screens only (i.e. Employee - Setup Employee, Employee - Employee Address, Employee - Status Parameters, Employee - Pay Parameters, Employee - Tax Parameters, and Employee - Bank Accounts). Payroll-level changes (i.e. those made in the Current Payroll menu) are not included in this report, nor are changes made in any other screen in the Employee menu.

Auditing Non-Employee Changes - If you wish to view changes that have been made to your payroll outside of the aforementioned six "employee setup" screens, you can use the use the Customize View feature to add the Audit button to certain screens. These include any of the screens under the Current Payroll menu, and all of the screens under the Employee menu.

View step-by-step tutorial

Section 1: Payroll Details

The top rows of the report displays the Payroll Name and Company Name as defined in the various setup screens when the payroll was created. Further details for the current pay period include:

• The Company Name.
• The period's Pay Type.
• The pay run's Year, Period and Sequence number.
• The pay run's Start Date and End Date.
• The Pay Date for the run.

Section 2: Audit Details

This section of the report displays the changes that have been made to the employee's data. The employees are ordered by their Employee Number by default (this setting can be changed in the Payroll Processing - Reports screen's Order cell).

• User Name - This column shows the name of the user who made the change.
• Time - This column shows both the date and time that the change was made.
• Action - This column shows the change action. The can be either:
  • ADD - Indicates that the employee was added to the payroll. Note: Adding an employee will generate many changes in the report (since the employee was not part of the previous pay run).
  • MOD - Indicates that the change was made to the corresponding employee setting.
• Employee - This column shows the Number and Name of the employee whose settings were changed.
• Changed Item - This column displays the item that was changed. For a complete list of items that can appear in this column, please review the column descriptions found on the Employee - Setup Employee screen.
• New Value - This column displays the actual change (data value or text) that was made to the employee item. Note: When you add an employee to your payroll, this column will display their initial database values - e.g. FirstName?, LastName?. These changes are shown for reference only.

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See Also

• Reports Overview
  
  
• Payroll Reports
  • Payroll reports help page
  • Payroll report types
  • Creating a basic report
  • Creating a historical report
  • Creating a report with custom date ranges
  • Creating employee pay statements
  • Emailing employee pay statements
  • Creating an EFT
  • Creating ROEs
  • Creating a report using the Customized Views feature

• HR Reports
  • HR reports help page
  • Creating an HR report
  • Creating a report with custom settings and date ranges
  • Creating a report using the Customized Views feature