WCB (Workers' Compensation Board) - (Payroll Tab)

This screen is optional - If your payroll does not include workers' compensation premiums, you can skip this screen.

Use this screen to enter your company's provincial/territorial Workers' Compensation Board/Commission (WCB) rates. Generally, if your business is incorporated, or if you have any employees, you must register with your provincial WCB so that you can remit WCB insurance premiums. The cost of Workers' Compensation insurance depends on the industry category of your business and WCB rules vary across the provinces. Therefore, we suggest that you review your region's WCB website to obtain the necessary information to complete this screen.

View step-by-step tutorial

View video tutorial

Note: This screen allows for one WCB item (row) per province only. Multiple rates can be added as sub rows using the New button at the top of the screen.

Common Buttons

Visit the Button Descriptions help page to view detailed descriptions of each button that appears on your screen (whether in the Button Bar at the top of the table, or in the table itself). Note: If a button is unavailable (i.e. its text appears in Gray), either the command is not applicable to the current screen, or its function has already been applied (e.g. you clicked the New button for an item that can only be added one time).

Context-Specific Buttons (that are unique to this screen, or that require additional instruction)

New - Use this button to add a WCB item (row) to the table. Before clicking the button, ensure that you choose the desired province from the drop-down list immediately to the right of the button. When this button is selected, the new WCB row will appear in the table below with the rate fields active and ready for editing.

The following section of this help page describes the various columns and cells shown in the main table on this screen. If you see a description on this help page for a column that does not appear on your screen, you can add the additional column to your view by using the Customize option under the Views button (located at the left side of the screen just above the table). Refer to the Customize View help page for more help on this feature.

Hidden Rows - The columns on the right side of the table contain sub-rows that may be hidden from view initially (to provide more screen space). If required, these additional rows can be revealed by selecting the Expand Row icon (the right-facing triangle at the left side of each employee's top row). Expanding the rows provides access to the individual settings for each sub-row.

Audit

This button allows you to view a list of changes that have been made to the current item. Choosing the button opens the Audit History window where item changes are shown in colored text. Note: Audit History is a developing feature and subject to updates as new functionality is added.

Description

Use this cell to enter a name or description for the rate. This description should be brief and concise as it will be appear in the drop-down lists in various screens (e.g. the Employee - Setup Employee screen) when you need to assign a WCB rate for a given employee. Some examples of a description are; Office, Electricians, Rate 1, Rate 2, etc.

Enable

Use this cell to specify if the current WCB item will be active for use. Editing the cell will display a checkbox where you can specify the two available options: Yes (the WCB record will be active and available for use) or No (the WCB record will be inactive).

EFT

* This feature is planned for an upcoming release * - Use this cell to specify if WCB payments are to be made using electronically using the EFT procedure. Editing the cell will display a checkbox where you can specify the two available options: Yes (WCB payments will be made via EFT) or No (EFT will not be used for WCB payments).

EFT Account

* This feature is planned for an upcoming release * - Available only if the EFT checkbox is enabled, use this cell to enter the company's EFT Account Number. This number consists of a Transit, Bank ID and Bank Account number. This number is typically found on a company cheque and must be entered in a specific format as outlined below:

Transit - The transit or bank branch number. This is typically a 5 digit number, e.g. 12345.
Bank ID - The bank identification number. For example, the ID number for the Royal Bank is 003.
Account - The bank account number. This can be up to 12 digits in length, e.g. 123456789012.

Province

This cell indicates the province to which the current WCB record will apply. It is set automatically when the row is added to the screen (via the New button).

Rate/Hundred

Use this cell to specify the rate (per 100 dollars) at which the current WCB item will be charged. The annual assessment of employers is based on a rate per $100.00 of the total assessable payroll. This rate is determined by the amount of assessment payments required to meet the projected accident costs of that particular industry. Each province establishes a maximum assessable amount for employees.

Reference ID

* This feature is planned for an upcoming release * - Available only if the EFT checkbox is enabled, use this column to specify a unique identifier that will identify the EFT transaction origin (i.e. from your company). This ID can be a combination of letters and numbers and a portion should contain a string that helps the financial institution identify your business.

Registration Number

Use this cell to enter your company's WCB Registration Number (also referred to as the Account Number). If you have had contact with the WCB in the past, your account number will be available on any previous correspondence you received. In some provinces, previous WCB correspondence may also refer to this item as a Firm Number.

Remit Frequency

* This feature is planned for an upcoming release * - Use this column to specify the frequency by which the WCB payments will be paid if you are using the EFT procedure. The available options are; Remit Monthly, Remit Quarterly, and Remit Annually. Note: This option is available only if the EFT checkbox is enabled.

Yearly Max Assessable

Use this cell to enter the province's Yearly Maximum Assessable amount. This value refers to the maximum annual earnings on which premiums are calculated for each of your workers, and on which benefits are calculated for those who are injured at work. Visit the CanPay website to view the current WCB Maximum Assessable amount for your province.

See Also